Here’s the revised policy with Section 3 removed, as requested:
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Policy on Board of Directors (BOD) Second Terms and Rollover
Effective Date: April 22, 2025 Approved By: Executive Committee (ExCo)
Purpose
This policy clarifies the organization’s approach to Board Directors (BODs) seeking a second term. It ensures transparent and consistent application of the nomination process in line with the organization’s bylaws.
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- No Automatic Rollover
Board seats do not automatically roll over into a second term. Directors nearing the end of their term must be formally renominated if they wish to serve again.
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- Nomination Process • Directors wishing to serve a second term must be nominated by the Executive Committee (ExCo), in accordance with the bylaws: “The Executive Committee shall nominate candidates for election to the Board.” • Past service does not guarantee renomination, though familiarity with the organization is valued.
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- Term Limits (Per Bylaws) • Each term lasts three (3) years. • No Director may serve more than two consecutive terms. • A Director may serve a third (final) term only after a mandatory one-year break. • Maximum service limit: Nine (9) years total, regardless of term structure.
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- Vacancies and Removals • Vacancies are filled by Board vote within 60 days, per bylaws. • Directors may be removed with or without cause by a ⅔ vote of the full Board.
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Let me know if you’d like this added to a letterhead or turned into a shareable format like PDF or Google Doc.