A collection of resources on copyright considerations for electronic theses in institutional repositories.

e-theses-and-copyright.md

E-Theses and third party copyright

A collection of resources on copyright considerations for electronic theses in institutional repositories.

Menu

• Institutional guides
• Reports, papers and presentations
• Posts and comments

Institutional guides

• http://www.soas.ac.uk/infocomp/practical/e-theses/e-theses-and-third-party-copyright.html

• http://www.ucl.ac.uk/library/e-theses/include-copy.shtml#third-party-material

• http://www.shef.ac.uk/library/services/copyetheses

  • http://www.shef.ac.uk/ris/pgr/code/etheses-legal

• http://www3.imperial.ac.uk/library/subjectsandsupport/spiral/etheses/thirdpartycopyright

• https://as.exeter.ac.uk/library/resources/openaccess/e-theses/faqs/#d.en.257001

  • http://as.exeter.ac.uk/library/resources/openaccess/e-theses/copyright/#Third

• http://www.cardiff.ac.uk/insrv/forresearchers/copyright/index.html

• http://library.soton.ac.uk/thesis/supervisors

• http://www.keele.ac.uk/gradschool/ethesisdeposit/#cright

• http://www.ljmu.ac.uk/etheses/115341.htm

• http://www.brunel.ac.uk/services/library/learning/copyright/e-theses

• http://www.lib.cam.ac.uk/repository/theses/theses_3rdparty.html

• http://www.reading.ac.uk/library/finding-info/copyright/lib-copyright-theses.aspx

• http://oro.open.ac.uk/help/helpeth.html

• http://libguides.derby.ac.uk/content.php?pid=445253&sid=3647628

• http://booleweb.ucc.ie/index.php?pageID=506#third%20party

• http://www.uea.ac.uk/is/etheses/your-thesis-and-copyright

• http://lancaster.libguides.com/content.php?pid=227885&sid=1885602

• http://aran.library.nuigalway.ie/xmlui/ethesis.html

  • http://archives.library.nuigalway.ie/aran/3rdparty.pdf

• http://etheses.nottingham.ac.uk/deposit.html

  Before uploading the PDF version of your thesis you should ensure that it does not include material which infringes a third party's copyright.

• http://www.roehampton.ac.uk/uploadedFiles/Page_Content/Courses/Graduate_School/E-submission%20of%20theses.%20supporting%20information.pdf

  If your thesis contains third party material, you must ask the permission of the copyright owner before making it available in the repository. [...] If you haven’t sought copyright permission (or it has been refused) then you must edit your thesis before submission to the repository. Alternatively, you may place your thesis in the repository, but restrict access to it.

• http://www.gold.ac.uk/library/library-research-support/copyrightinphdtheses/

  If you need to include 3rd party copyright material in your thesis and are unable to obtain permission or are asked to pay to do this you will not be able to make the full version of the thesis publicly available online. [...] However, you are still required to deposit an electronic copy of your thesis which will be held securely.

  When you come to deposit your thesis you have two options:

  1. Deposit two copies - one the full version with all 3rd party retained, and a second edited version with this material removed. The edited electronic version will be made publicly available - they full version will not.

  2. Deposit only the full version with 3rd party copyright material retained on CD-ROM/memory stick. This will not be made publicly available.

• http://research.ulster.ac.uk/rps/handbook/Appendix23.pdf

  That I have exercised reasonable care to ensure that the Work is original, and does not to the best of my knowledge break any UK law, infringe any third party's copyright or other Intellectual Property Right, or contain any confidential material.

• http://www.bristol.ac.uk/exams/forms-notes/notes/ethos-background.pdf

  The author must confirm that the repository is not responsible for any mistakes, omissions or infringements in the deposited work. Furthermore, in the event of a breach of intellectual property rights, or other laws including defamation, the repository is not under any obligation to take legal action on behalf of the original author, or other rights holders, or to accept liability for any legal action arising from any such breaches.

• http://www.lshtm.ac.uk/study/currentstudents/researchdegreestudents/rdstudentinformation/electronic_rd_thesis_submission_policy.pdf

  Under the fair dealing exception for criticism and review, students are allowed to include third party material in their e-thesis as long as it meets certain criteria. The source must be acknowledged, any item copied must be accompanied by a discussion or assessment of its value, significance or importance, and you only use the minimum amount necessary to fulfil the criteria. If you are including material that does not fit the fair dealing criteria for exception and review you need to request copyright clearance .

  Where third party material has not been cleared then the student must also submit a redacted version of the final, post-viva corrected thesis. The redacted copy must be clearly identified in the file name.

• http://clok.uclan.ac.uk/copyright/etheses.html

  The student is responsible for checking that the work is their own and they have the right to grant permission for Open Access Archiving. Under UK copyright law the reproduction of material in which a third party owns the copyright in a thesis submitted for the purpose of examination was tolerated. However, publication of the same material on the internet as a part of the students work is not tolerated. Only the student is able to identify this work and practically they must obtain permissions, check ownership etc, but this is no more than would be expected of any publishing author. Also, the Repository staff are happy to provide training, advice or practical help in identifying and gaining clearance for potentially infringing content.

• http://www.ncl.ac.uk/library/assets/external/etheses_phd

  We can provide more information about this to anyone intending to deposit an e-thesis, including a template letter to request permissions, but please note, the onus is on the author of the thesis to ensure the copyright permissions have been secured.

• http://research-archive.liv.ac.uk/policies/e-theses.html#third

  Our Intellectual Property Policy requires that prior to depositing a thesis in the University repository, depositors must check its contents to ensure that it does not contain any material where the copyright is held by a third party. Where third party material is included the depositor must ensure that permission has been granted by the rights holder(s) to make any third party material available online before they deposit their thesis.

• http://www.salford.ac.uk/__data/assets/pdf_file/0006/139443/ethesesguide.pdf

• http://theses.gla.ac.uk/copyright.html

  If you need to include 3rd party copyright material in your thesis and are unable to obtain permission or are asked to pay to do this you will not be able to make the full version of the thesis publicly available online. You need to select the option on the Thesis Access Declaration form to restrict access to the electronic version of your thesis because of copyright restrictions. However, you are still required to deposit an electronic copy of your thesis which will be held securely.

• http://liv.ac.uk/library/IR/etheses_notes.pdf

  You are responsible for obtaining permission or clearing the copyright for third party material included in your thesis. You are strongly advised to clear all rights and obtain all permissions for material from third party rights holders as you gather your resources and write up your thesis, rather than leaving it to the point at which you are required to deposit it in the University repository.

• http://www2.le.ac.uk/library/downloads/copyright/Keeping%20Your%20Thesis%20Legal-Nov2011-v2.0.pdf

• https://www.sussex.ac.uk/webteam/gateway/file.php?name=copyrightetheses.pdf&site=269

• http://etheses.lse.ac.uk/faq.html

  What if I can’t get copyright clearance for copyright material included in my thesis?

  If you have taken reasonable steps but cannot gain permission to include material protected by copyright in your thesis, you will need to submit two electronic versions to LSE Theses Online:

  • Final version of your thesis
  • Publicly available electronic version – an edited version with all uncleared third party copyright material removed.

  If you do remove material from your thesis, please indicate where material has been removed using the following message:

  This [delete where appropriate] image/photo/screenshot/map/graph, [insert title or short description], has been removed as the copyright is owned by another organisation. LSE Theses Online will preserve both copies of your thesis but only upload the publicly available version to LSE Theses Online.

  Alternatively, if you have made reasonable efforts to contact the copyright owner, we can add your thesis to LSE Theses Online and make use of our take-down policy if contacted by copyright holders.

• http://www.northumbria.ac.uk/static/5007/llspdf/nrlethesesfaqs.pdf

  If any of the material in your thesis (e.g. photographs, artwork, substantial quotations, maps, etc.) belongs to another person, this is third party copyright material, and you must obtain permission from the copyright holder before submission. If permission has not been granted, then the third party copyright material should be removed, and replaced with a statement such as: This image has been removed by the author of this thesis for copyright reasons.

• http://www.bbk.ac.uk/lib/elib/orbit-1

  It is your responsibility to ensure, in advance of completing your submission form, that you are not freely disseminating third parties’ work without permission. The college will not accept responsibility for any copyright infringement which may occur as a result of the dissemination of your digital thesis through ORBIT.

• https://www.era.lib.ed.ac.uk/bitstream/1842/811/1/Program_final.pdf

  Deposit licence: this gives EUL the non-exclusive right to hold, disseminate and preserve the e-thesis. The 'submitter' also warrants that the content does not breach any laws including defamation, libel and copyright.

• http://www3.imperial.ac.uk/library/subjectsandsupport/spiral/etheses/clearingcopyright

  Students are required to submit an appendix containing proof of permission, where this has been granted, and letters requesting permission, where no reply was received. Asking for permission is not the same as receiving permission but including the letters will demonstrate to the copyright holder that you tried to request permission should the copyright holder challenge the work’s inclusion in your thesis on Spiral. In effect, it might act as a defence.

  You should not include in the electronic copy of your thesis third party works where permission has been refused. When a publisher requests money to reuse their content they are in effect refusing you permission to reuse that content if you do not pay the requested amount. If you do not want to pay for permission you should either remove the content or look for an alternative that you do have permission to use. You may replace the content itself with a reference or description and provide a link (URL) so that anyone interested can consult the original work.

• http://www.brad.ac.uk/library/media/library/documents/copyright_phd_theses.pdf

• http://www.bodleian.ox.ac.uk/ora/oxford_etheses/copyright_and_other_legal_issues/copyright_held_by_third_parties__and__other_rights

▲ Menu

Reports, papers and presentations

• http://www.rsp.ac.uk/documents/etheses-briefing-papers/3rdPartyCopyright.pdf
• http://www.jisclegal.ac.uk/Portals/12/Documents/PDFs/ethesepaper.pdf
• http://www.slideshare.net/sussexlibrary/2010-oct-submissionof-of-e-theses
• http://discovery.ucl.ac.uk/117061/1/ThirdPartyCopyright.pdf

▲ Menu

Posts and comments

• http://www.jisclegal.ac.uk/ManageContent/ViewDetail/ID/3309/Can-third-party-material-be-included-in-a-repository-for-the-purposes-of-criticism-and-review.aspx
• http://www.jisclegal.ac.uk/ManageContent/ViewDetail/ID/2461/Where-does-liability-lie-if-an-e-thesis-is-found-to-infringe-the-copyright-of-a-third-party.aspx

▲ Menu