| Task # | Task Name | Plan Start Date | Plan Finish Date |
|---|---|---|---|
| 1.0 | Project Initiation and Planning | 2023-10-02 | 2023-10-29 |
| 1.1 | Project Charter Development | 2023-10-02 | 2023-10-15 |
| 1.1.1 | Define project scope, objectives and deliverables | 2023-10-02 | 2023-10-15 |
| 1.1.2 | Document assumptions and constraints | 2023-10-02 | 2023-10-15 |
| 1.1.3 | Develop preliminary budget breakdown | 2023-10-02 | 2023-10-15 |
| 1.1.4 | Identify key stakeholders | 2023-10-02 | 2023-10-15 |
| 1.1.5 | Finalize and sign-off project charter | 2023-10-02 | 2023-10-15 |
| 1.2 | Project Management Planning | 2023-10-09 | 2023-10-29 |
| 1.2.1 | Create detailed project schedule | 2023-10-09 | 2023-10-29 |
| 1.2.2 | Develop communication plan | 2023-10-09 | 2023-10-29 |
| 1.2.3 | Create risk management plan | 2023-10-09 | 2023-10-29 |
| 1.2.4 | Set up virtual collaboration tools | 2023-10-09 | 2023-10-29 |
| 1.2.5 | Define team roles and responsibilities | 2023-10-09 | 2023-10-29 |
| 1.2.6 | Establish reporting procedures | 2023-10-09 | 2023-10-29 |
| 2.0 | Website Development | 2023-10-16 | 2023-12-31 |
| 2.1 | Requirements Analysis | 2023-10-16 | 2023-10-29 |
| 2.1.1 | Gather functional requirements | 2023-10-16 | 2023-10-29 |
| 2.1.2 | Document technical specifications | 2023-10-16 | 2023-10-29 |
| 2.1.3 | Create wireframes and mockups | 2023-10-16 | 2023-10-29 |
| 2.1.4 | Get stakeholder approval on requirements | 2023-10-16 | 2023-10-29 |
| 2.2 | Website Architecture | 2023-10-29 | 2023-11-12 |
| 2.2.1 | Select web hosting service | 2023-10-29 | 2023-11-12 |
| 2.2.2 | Choose content management system | 2023-10-29 | 2023-11-12 |
| 2.2.3 | Define database structure | 2023-10-29 | 2023-11-12 |
| 2.2.4 | Set up development environments | 2023-10-29 | 2023-11-12 |
| 2.3 | Core Website Development | 2023-11-12 | 2023-12-17 |
| 2.3.1 | Develop event guidelines and templates section | 2023-11-12 | 2023-12-17 |
| 2.3.2 | Create organization custom site templates | 2023-11-12 | 2023-12-17 |
| 2.3.3 | Develop application submission system | 2023-11-12 | 2023-12-17 |
| 2.3.4 | Create idea submission portal for products/services | 2023-11-12 | 2023-12-17 |
| 2.3.5 | Integrate donation acceptance functionality | 2023-11-12 | 2023-12-17 |
| 2.3.6 | Implement user management system | 2023-11-12 | 2023-12-17 |
| 2.4 | Website Testing | 2023-12-17 | 2023-12-31 |
| 2.4.1 | Perform functionality testing | 2023-12-17 | 2023-12-31 |
| 2.4.2 | Conduct usability testing | 2023-12-17 | 2023-12-31 |
| 2.4.3 | Test mobile responsiveness | 2023-12-17 | 2023-12-31 |
| 2.4.4 | Fix identified bugs and issues | 2023-12-17 | 2023-12-31 |
| 3.0 | Support Materials Development | 2023-11-19 | 2024-01-14 |
| 3.1 | Video Production | 2023-11-19 | 2023-12-31 |
| 3.1.1 | Create storyboards for tutorial videos | 2023-11-19 | 2023-12-31 |
| 3.1.2 | Record website usage tutorials | 2023-11-19 | 2023-12-31 |
| 3.1.3 | Develop event planning guidance videos | 2023-11-19 | 2023-12-31 |
| 3.1.4 | Edit and finalize videos | 2023-11-19 | 2023-12-31 |
| 3.1.5 | Upload videos to website | 2023-11-19 | 2023-12-31 |
| 3.2 | Documentation Creation | 2023-12-03 | 2024-01-14 |
| 3.2.1 | Develop user guides | 2023-12-03 | 2024-01-14 |
| 3.2.2 | Create event planning templates | 2023-12-03 | 2024-01-14 |
| 3.2.3 | Write FAQs | 2023-12-03 | 2024-01-14 |
| 3.2.4 | Prepare administrator documentation | 2023-12-03 | 2024-01-14 |
| 4.0 | International Team Setup | 2023-10-23 | 2023-11-12 |
| 4.1 | Equipment Procurement | 2023-10-23 | 2023-11-05 |
| 4.1.1 | Purchase laptops for international team members | 2023-10-23 | 2023-11-05 |
| 4.1.2 | Arrange internet access for team members | 2023-10-23 | 2023-11-05 |
| 4.1.3 | Configure and ship equipment | 2023-10-23 | 2023-11-05 |
| 4.2 | Team Training | 2023-11-05 | 2023-11-12 |
| 4.2.1 | Conduct virtual training sessions | 2023-11-05 | 2023-11-12 |
| 4.2.2 | Provide documentation for local operations | 2023-11-05 | 2023-11-12 |
| 4.2.3 | Set up regular check-in schedule | 2023-11-05 | 2023-11-12 |
| 5.0 | Event Planning and Execution | 2023-12-03 | 2024-02-25 |
| 5.1 | Organization Selection | 2023-12-03 | 2023-12-17 |
| 5.1.1 | Define selection criteria | 2023-12-03 | 2023-12-17 |
| 5.1.2 | Solicit applications from organizations | 2023-12-03 | 2023-12-17 |
| 5.1.3 | Review and select 20 organizations | 2023-12-03 | 2023-12-17 |
| 5.1.4 | Onboard selected organizations | 2023-12-03 | 2023-12-17 |
| 5.2 | Vietnam Event | 2023-12-17 | 2023-12-31 |
| 5.2.1 | Coordinate with local organization | 2023-12-17 | 2023-12-31 |
| 5.2.2 | Market the event locally | 2023-12-17 | 2023-12-31 |
| 5.2.3 | Process applications | 2023-12-17 | 2023-12-31 |
| 5.2.4 | Arrange venue and logistics | 2023-12-17 | 2023-12-31 |
| 5.2.5 | Conduct the event | 2023-12-17 | 2023-12-31 |
| 5.2.6 | Document feedback and results | 2023-12-17 | 2023-12-31 |
| 5.3 | India Event | 2023-12-31 | 2024-01-14 |
| 5.3.1 | Coordinate with local organization | 2023-12-31 | 2024-01-14 |
| 5.3.2 | Market the event locally | 2023-12-31 | 2024-01-14 |
| 5.3.3 | Process applications | 2023-12-31 | 2024-01-14 |
| 5.3.4 | Arrange venue and logistics | 2023-12-31 | 2024-01-14 |
| 5.3.5 | Conduct the event | 2023-12-31 | 2024-01-14 |
| 5.3.6 | Document feedback and results | 2023-12-31 | 2024-01-14 |
| 5.4 | Ethiopia Event | 2024-01-14 | 2024-01-28 |
| 5.4.1 | Coordinate with local organization | 2024-01-14 | 2024-01-28 |
| 5.4.2 | Market the event locally | 2024-01-14 | 2024-01-28 |
| 5.4.3 | Process applications | 2024-01-14 | 2024-01-28 |
| 5.4.4 | Arrange venue and logistics | 2024-01-14 | 2024-01-28 |
| 5.4.5 | Conduct the event | 2024-01-14 | 2024-01-28 |
| 5.4.6 | Document feedback and results | 2024-01-14 | 2024-01-28 |
| 5.5 | College Event | 2024-01-28 | 2024-02-11 |
| 5.5.1 | Coordinate with college administration | 2024-01-28 | 2024-02-11 |
| 5.5.2 | Market the event on campus | 2024-01-28 | 2024-02-11 |
| 5.5.3 | Process applications | 2024-01-28 | 2024-02-11 |
| 5.5.4 | Arrange venue and logistics | 2024-01-28 | 2024-02-11 |
| 5.5.5 | Conduct the event | 2024-01-28 | 2024-02-11 |
| 5.5.6 | Document feedback and results | 2024-01-28 | 2024-02-11 |
| 6.0 | Website Refinement | 2024-02-11 | 2024-02-25 |
| 6.1 | Feedback Analysis | 2024-02-11 | 2024-02-18 |
| 6.1.1 | Compile user feedback | 2024-02-11 | 2024-02-18 |
| 6.1.2 | Analyze website analytics | 2024-02-11 | 2024-02-18 |
| 6.1.3 | Identify improvement areas | 2024-02-11 | 2024-02-18 |
| 6.2 | Website Updates | 2024-02-18 | 2024-02-25 |
| 6.2.1 | Implement high-priority improvements | 2024-02-18 | 2024-02-25 |
| 6.2.2 | Test changes | 2024-02-18 | 2024-02-25 |
| 6.2.3 | Deploy updated website | 2024-02-18 | 2024-02-25 |
| 7.0 | Project Closing | 2024-02-25 | 2024-03-10 |
| 7.1 | Business Plan Development | 2024-02-11 | 2024-03-03 |
| 7.1.1 | Analyze project results | 2024-02-11 | 2024-03-03 |
| 7.1.2 | Research market opportunities | 2024-02-11 | 2024-03-03 |
| 7.1.3 | Develop 2-year profitability model | 2024-02-11 | 2024-03-03 |
| 7.1.4 | Create business transition plan | 2024-02-11 | 2024-03-03 |
| 7.2 | Project Documentation | 2024-02-25 | 2024-03-10 |
| 7.2.1 | Complete project documentation | 2024-02-25 | 2024-03-10 |
| 7.2.2 | Develop recommendations for follow-on project | 2024-02-25 | 2024-03-10 |
| 7.2.3 | Prepare final presentation | 2024-02-25 | 2024-03-10 |
| 7.2.4 | Present results to sponsors | 2024-02-25 | 2024-03-10 |
| 7.2.5 | Obtain final sign-off | 2024-02-25 | 2024-03-10 |
| 7.3 | Team Celebration | 2024-03-10 | 2024-03-10 |
| 7.3.1 | Organize team celebration | 2024-03-10 | 2024-03-10 |
| 7.3.2 | Recognize team contributions | 2024-03-10 | 2024-03-10 |
Created
March 11, 2025 16:45
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