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Import events from a Spreadsheet into Google Calendar. Written in Google Apps script, allows you to create a planning in Google Sheets, and then sync the dates written in the sheet to your calendar.
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// ID of the calendar, can be found in sharing settings of the calendar | |
var calendarID = "[email protected]" | |
// Input data from the sheet with name "Final Planning" | |
let planning = SpreadsheetApp.getActive().getSheetByName('Final Planning') | |
// Get cell values as strings in 2D array format | |
let eventsData = planning.getDataRange().getValues() | |
// Column name shortcuts, their index get determined in setRowIndices based on the column header | |
let dateRow, clubRow, eventRow, openHouderRow1, openHouderRow2, facebookEventRow, calendarEventIDRow, calendarLinkRow, lastUpdateRow, startDateTimeRow, endDateTimeRow, availableRow, shiftLinkRow, lastCalendarUpdate; | |
setRowIndices(); | |
// calendar to output to | |
let eventCal = CalendarApp.getCalendarById(calendarID); | |
// When opening a spreasheet, this functions adds the menuitems to add and remove the events | |
function onOpenTrigger() { | |
var ui = SpreadsheetApp.getUi(); | |
ui.createMenu('Hagarkalender') | |
.addItem('Soft update all events to calendar', 'updateCalendarEvents') | |
.addItem('Remove all events from calendar', 'removeCalendarEvents') | |
.addItem('Remove and readd all events', 'addCalendarEvents') | |
.addToUi(); | |
} | |
function updateCalendarEvents() { | |
addCalendarEvents(true); | |
} | |
// Returns the number of the row of which the header has given name | |
function getRowWithHeader(headerName){ | |
headers = eventsData[0]; | |
// Stops at 50 to prevent infinite loop, but still allow some empty columns | |
for(var i = 0; i < 50; i++) { | |
if (headers[i] == headerName) { | |
return i; | |
} | |
} | |
throw "Error: Header with name " + headerName + " not found" | |
} | |
// Sets the variables for their respective row number | |
function setRowIndices() { | |
dateRow, clubRow, eventRow, openHouderRow1, openHouderRow2, calendarLinkRow, startDateTimeRow, endDateTimeRow | |
dateRow = getRowWithHeader("Datum"); | |
clubRow = getRowWithHeader("Club"); | |
eventRow = getRowWithHeader("Event"); | |
openHouderRow1 = getRowWithHeader("Openhouder 1"); | |
openHouderRow2 = getRowWithHeader("Openhouder 2"); | |
facebookEventRow = getRowWithHeader("Facebook Event"); | |
calendarEventIDRow = getRowWithHeader("Event ID") | |
calendarLinkRow = getRowWithHeader("Calendar link"); | |
lastUpdateRow = getRowWithHeader("Last row update"); | |
lastCalendarUpdate = getRowWithHeader("Last calendar update"); | |
startDateTimeRow = getRowWithHeader("Start datetime"); | |
endDateTimeRow = getRowWithHeader("End datetime"); | |
availableRow = getRowWithHeader("Beschikbaar"); | |
shiftLinkRow = getRowWithHeader("Shift link"); | |
} | |
function containsWINAK(string) { | |
return string.includes("WINAK"); | |
} | |
function getEventTitle(rowData) { | |
let searchingPeople = rowData[openHouderRow1] || containsWINAK(rowData[clubRow]) ? "" : rowData[availableRow] ? "'" : "*" | |
return searchingPeople + rowData[clubRow] + " - " + rowData[eventRow] | |
} | |
function getStartTime(rowData) { | |
return rowData[startDateTimeRow] | |
} | |
function getEndTime(rowData) { | |
return rowData[endDateTimeRow] | |
} | |
function getDescription(rowData) { | |
var facebook = rowData[facebookEventRow] ? "Facebook event: " + rowData[facebookEventRow] + "\n\n" : ""; | |
var openhouders = "Openhouders: " + rowData[openHouderRow1] + " " + rowData[openHouderRow2] + "\n"; | |
var lastUpdate = "This event was last updated on " + new Date() + "\n"; | |
if (containsWINAK(rowData[clubRow])){ | |
openhouders = rowData[openHouderRow1] || rowData[openHouderRow2] ? openhouders + '\n' : "Dit is een WINAK activiteit, en heeft dus geen openhouders nodig. \n\n"; | |
return facebook + openhouders + lastUpdate; | |
} | |
var openHoudLink = rowData[openHouderRow1] && rowData[openHouderRow2] ? "" : "Registreer om open te houden: " + rowData[shiftLinkRow] + "\n\n" | |
var beschikbaar = "Beschikbare openhouders: " + rowData[availableRow] + "\n\n"; | |
return facebook + openhouders + beschikbaar + openHoudLink + lastUpdate; | |
} | |
// Creates an event in eventCal based on the data found in rowData | |
function createEvent(rowData, eventCal) { | |
var eventTitle = getEventTitle(rowData); | |
var startTime = getStartTime(rowData); | |
var endTime = getEndTime(rowData); | |
var options = { | |
location: 'Den Hagar, Fort VI, 2610 Antwerpen', | |
description: getDescription(rowData) | |
}; | |
var event = eventCal.createEvent(eventTitle, startTime, endTime, options) | |
// Custom colors aren't allowed in Google Calendar :( | |
// So using function to get the closest color instead | |
// let club = rowData[clubRow]; | |
// let clubColorHex = getClubColor(club); | |
// let color = getClosestColor(clubColorHex); | |
// event.setColor(color); | |
// People didn't like different color, so making everything gray instead | |
// Color codes can be found here: https://developers.google.com/apps-script/reference/calendar/event-color | |
event.setColor("8"); | |
return event; | |
} | |
// Looks at the eventsData (from the spreadsheet) and creates Google Calendar events from it | |
// Also updates the event id, link and last updated date in the sheet | |
// softmode checks the last edited date and only updates if recently edited. Note: Only user edits are captured | |
function addCalendarEvents(softmode=false) { | |
setRowIndices(); | |
var lock = LockService.getScriptLock(); | |
lock.waitLock(30000); // wait 30s max on the lock | |
eventsData = planning.getDataRange().getValues(); | |
var rowNumber = 1; | |
while(true) { | |
var rowData = eventsData[rowNumber]; | |
if(rowData[0] == "") { | |
break; | |
} | |
if(rowData[calendarEventIDRow] != "") { | |
var lastRowUpdate = planning.getRange(rowNumber+1, lastUpdateRow+1).getValue(); | |
var lastEventUpdate = planning.getRange(rowNumber+1, lastCalendarUpdate+1).getValue(); | |
if (softmode && lastRowUpdate && lastEventUpdate && lastRowUpdate < lastEventUpdate){ | |
// Overwritten events must all be removed manually, so let's not do it | |
// console.log("Skipping existing event..."); | |
rowNumber++; | |
continue; | |
} | |
// There already exists a row, removing it first | |
var eventID = planning.getRange(rowNumber+1, calendarEventIDRow+1).getValue(); | |
removeCalendarEvent(rowNumber, eventID); | |
} | |
var event = createEvent(rowData, eventCal) | |
// Get a link to the event | |
var splitEventId = event.getId().split('@'); | |
var eventURL = "https://calendar.google.com/calendar/u/2/r/event?eid=" + Utilities.base64Encode(splitEventId[0] + " " + calendarID); | |
var eventHyperlink = "=HYPERLINK(\"" + eventURL + "\", \"Click here\")"; | |
// Update event info in sheet | |
planning.getRange(rowNumber+1, calendarEventIDRow+1).setValue(event.getId()); | |
planning.getRange(rowNumber+1, calendarLinkRow+1).setValue(eventHyperlink); | |
planning.getRange(rowNumber+1, lastCalendarUpdate+1).setValue(new Date()); | |
SpreadsheetApp.flush(); | |
console.log("Updated rowNumber ", rowNumber); | |
rowNumber++; | |
} | |
lock.releaseLock(); | |
} | |
// Remove all events from the Google Calendar | |
// Note: Their id must be in the sheet for this | |
function removeCalendarEvents() { | |
setRowIndices(); | |
var rowNumber = 1; | |
while(true) { | |
var eventClub = eventsData[rowNumber][clubRow]; | |
var eventID = eventsData[rowNumber][calendarEventIDRow]; | |
if (eventClub == ""){ | |
break; | |
} | |
if (eventID == "") { | |
rowNumber++; | |
continue; | |
} | |
removeCalendarEvent(rowNumber, eventID); | |
rowNumber++; | |
} | |
} | |
function removeCalendarEvent(rowNumber, eventID) { | |
try { | |
var event = eventCal.getEventSeriesById(eventID); | |
event.deleteEventSeries(); | |
planning.getRange(rowNumber+1, calendarEventIDRow+1).setValue(""); | |
planning.getRange(rowNumber+1, calendarLinkRow+1).setValue(""); | |
planning.getRange(rowNumber+1, lastCalendarUpdate+1).setValue(""); | |
SpreadsheetApp.flush(); | |
} catch(e) { | |
// Expected error: Event does not exist | |
console.log(e.message); | |
} | |
} | |
function addAndRemove() { | |
// Does only remove for some reason | |
removeCalendarEvents(); | |
SpreadsheetApp.flush(); | |
addCalendarEvents(); | |
} | |
// Update the last edited row every time a cell is editted | |
function onEditTrigger() { | |
var s = SpreadsheetApp.getActiveSheet(); | |
if( s.getName() == "Final planning" ) { //checks that we're on the correct sheet | |
var r = s.getActiveCell(); | |
var time = new Date(); | |
var rowNumber = r.getRow() | |
if (planning.getRange(rowNumber, dateRow+1).getValue() != "" && rowNumber > 1) { | |
planning.getRange(rowNumber, lastUpdateRow+1).setValue(time); | |
SpreadsheetApp.flush(); | |
updateCalendarEvents(); | |
} | |
}; | |
} | |
// Update the last row change time when a form is submitted | |
function onSubmitTrigger(e){ | |
// Logger.log("%s", JSON.stringify(e)); | |
// { | |
// "authMode":"FULL", | |
// "namedValues":{ | |
// "Timestamp":[ | |
// "01/09/2021 15:21:35" | |
// ], | |
// "Datum Activiteit":[ | |
// "25/09/2021" | |
// ], | |
// "Naam Activitieit":[ | |
// "DIEFKA - Overdrachtscantus" | |
// ], | |
// "Email address":[ | |
// "[email protected]" | |
// ] | |
// }, | |
// "range":{ | |
// "columnEnd":4, | |
// "columnStart":1, | |
// "rowEnd":6, | |
// "rowStart":6 | |
// }, | |
// "source":{ | |
// }, | |
// "triggerUid":"8120067", | |
// "values":[ | |
// "01/09/2021 15:21:35", | |
// "[email protected]", | |
// "25/09/2021", | |
// "DIEFKA - Overdrachtscantus" | |
// ] | |
// } | |
Logger.log("%s", JSON.stringify(e)); | |
var formDateStr = e["namedValues"]["Datum Activiteit"][0]; | |
var formEventName = e["namedValues"]["Naam Activiteit"][0]; | |
var splittedDate = formDateStr.split('/'); | |
// The month is 0-indexed | |
var formDate = new Date(splittedDate[2], splittedDate[1]-1, splittedDate[0]) | |
var formDateFormattedStr = Utilities.formatDate(formDate, "GMT+2", "dd/MM/yyyy") | |
var dateColumn = dateRow; | |
var currentRow = 1; | |
while (true) { | |
let cell = planning.getRange(currentRow+1, dateColumn+1); | |
let cellDate = cell.getValue() | |
let clubName = planning.getRange(currentRow+1, clubRow+1).getValue(); | |
let eventTitle = planning.getRange(currentRow+1, eventRow+1).getValue(); | |
let eventName = clubName + " - " + eventTitle; | |
console.log(eventName, formEventName) | |
if (cellDate == ""){ | |
throw "Date and title combination not found" | |
break; | |
} | |
var cellDateStr = Utilities.formatDate(cellDate, "GMT+2", "dd/MM/yyyy") | |
if (cellDateStr == formDateFormattedStr && formEventName == eventName) { | |
console.log("Row ", currentRow, " was changed") | |
var now = new Date(); | |
planning.getRange(currentRow+1, lastUpdateRow+1).setValue(now); | |
SpreadsheetApp.flush(); | |
break; | |
} | |
currentRow++; | |
} | |
updateCalendarEvents(); | |
} | |
// Can only be triggered manually, removes all events in given time range, use with caution | |
// https://rishidhar.me/how-to-bulk-delete-google-calendar-events-via-google-apps-script/ | |
function bulk_delete_events() | |
{ | |
//Please note: Months are represented from 0-11 (January=0, February=1). Ensure dates are correct below before running the script. | |
var fromDate = new Date(2021,8,11,0,0,0); //This represents Sept 11th 2021 | |
var toDate = new Date(2021,11,31,0,0,0); //This represents Dec 31th 2020 | |
var calendar = CalendarApp.getCalendarById(calendarID); | |
//Search for events between fromdate and todate with given search criteria | |
var events = calendar.getEvents(fromDate, toDate); | |
for(var i=0; i<events.length;i++) //loop through all events | |
{ | |
var ev = events[i]; | |
Logger.log('Event: '+ev.getTitle()+' found on '+ev.getStartTime()); // Log event name and title | |
ev.deleteEvent(); // delete event | |
} | |
} | |
// Functions below this are only for coloring the Events based on a color table defined in Google Sheets | |
// Google Calendar only supports a few colors, so there are also help functions to find the closest matching color | |
// Convert a hex color string (e.g. "#A4BDFC") to it's RGB values (max. 255 each) | |
function hexToRgb(hex){ | |
return { | |
red: parseInt(hex.slice(1,3), 16), | |
green: parseInt(hex.slice(3,5), 16), | |
blue: parseInt(hex.slice(5,7), 16) | |
} | |
} | |
// Convert a RGB color to a HSV color, so we can use the Hue to find the closest matching color | |
// Note: Euclidean distance for colors doesn't give a good result, so we have to use Hue instead | |
// https://stackoverflow.com/questions/8022885/rgb-to-hsv-color-in-javascript | |
// input: r,g,b in [0,1], out: h in [0,360) and s,v in [0,1] | |
function rgb2hsv(r,g,b) { | |
let v=Math.max(r,g,b), c=v-Math.min(r,g,b); | |
let h= c && ((v==r) ? (g-b)/c : ((v==g) ? 2+(b-r)/c : 4+(r-g)/c)); | |
return [60*(h<0?h+6:h), v&&c/v, v]; | |
} | |
// Determines how similar two colors are based on the Hue value | |
function colorDistance(colorHue1, colorHue2) { | |
// https://stackoverflow.com/questions/9018016/how-to-compare-two-colors-for-similarity-difference | |
var avghue = (colorHue1 + colorHue2)/2 | |
var distance = Math.abs(colorHue1-avghue) | |
return distance; | |
// Euclidian -> Gives colors that doesn't seem familiar for humans, so don't use this | |
// return (colorRgb1.red - colorRgb2.red)^2 + (colorRgb1.green - colorRgb2.green)^2 + (colorRgb1.blue - colorRgb2.blue)^2 | |
} | |
// Returns the Hue | |
function getHue(rgbColor) { | |
return rgb2hsv(rgbColor.red / 256, rgbColor.green / 256, rgbColor.blue / 256)[0]; | |
} | |
// Given a color hex, this gives the ID of the closest matching color in Google Sheets | |
// All colors and their ID's can be found here https://developers.google.com/apps-script/reference/calendar/event-color | |
function getClosestColor(colorHex) { | |
var clubColor = hexToRgb(colorHex); | |
var clubHue = getHue(clubColor) | |
// Colors from the Enum EventColor docs (obtained with inspect element on the colors) | |
// https://developers.google.com/apps-script/reference/calendar/event-color | |
var colorRGBs = ["#a4bdfc", "#7AE7BF", "#BDADFF", "#FF887C", "#FBD75B", "#FFB878", "#46D6DB", "#E1E1E1", "#5484ED", "#51B749", "#DC2127"] | |
var minDistance = Infinity; | |
var closestColor = 0; | |
for (var index in colorRGBs) { | |
var color = colorRGBs[index]; | |
var colorRGB = hexToRgb(color); | |
var colorHue = getHue(colorRGB); | |
var distance = colorDistance(clubHue, colorHue); | |
if (distance <= minDistance) { | |
minDistance = distance; | |
closestColor = index; | |
} | |
} | |
return parseInt(closestColor) + 1; | |
} | |
// In the calender view spreadsheet, there is a column with each club on it, this returns the background color of that cell | |
function getClubColor(club) { | |
let calenderView = SpreadsheetApp.getActive().getSheetByName('Calendar view') | |
var colorColumn = 15+1; | |
var currentRow = 3+1; | |
while (true) { | |
let cell = calenderView.getRange(currentRow, colorColumn); | |
let cellClub = cell.getValue() | |
if (cellClub == ""){ | |
break; | |
} | |
if (cellClub == club) { | |
let backgroundColor = cell.getBackground() | |
return backgroundColor; | |
} | |
currentRow++; | |
} | |
} |
Here you go: https://docs.google.com/spreadsheets/d/1BRIsK14XGSHiB-AN8WX2NlzZ88mOj42fY3KR7M6LCms/edit#gid=1172790191
Thank you very much Arno!
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Do you have a download link for the original spreadsheet you used by any chance please?