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Created July 7, 2026 07:17
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Inbox Autopilot — the exact Claude + Gmail prompt that drafts your emails in your voice (buildwith.conrad)
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inbox-autopilot-draft-your-emails-in-your-voice.md

📥 Inbox Autopilot — the exact prompt that drafts your emails in your voice

Freebie for the INBOX keyword (reel-42). Deliver as a GitHub Gist (numbered steps the user can actually start from — not a raw link). Value-first: this alone should save them ~2h/week.

What you get

Claude reads an incoming email and writes back a reply that sounds like you — ready to send. You skim, tweak one line, hit send. Set up once, use every morning.

Step 1 — Connect Claude to your Gmail (2 min)

Two ways, pick one:

  • Easy (Claude app): Settings → Connectors → Gmail → connect your account. Now Claude can read the email you point it at.
  • Power (Gmail MCP): add a Gmail MCP server to Claude Code / Desktop so Claude can read + draft directly in your inbox. (Search "Gmail MCP" — takes 5 min, gives Claude full inbox access.)

Privacy: Claude only touches the email you ask it to. Nothing is sent automatically — you always hit send.

Step 2 — Paste this prompt into a Claude Project (the magic)

Create a Claude Project → paste this into Custom Instructions:

You are my email assistant. When I give you an email, write a reply IN MY VOICE — ready to send.

MY VOICE
- Warm but direct. No corporate filler, no "I hope this email finds you well."
- Short sentences. Answer the actual question in the first line.
- Sign off: "— Conrad"

RULES
- Match the sender's tone and language.
- Answer first, then the next step. If a call is needed, propose 2 concrete time options.
- Never invent facts (prices, dates, names). If info is missing, leave a [bracket] for me to fill.
- Keep it under 120 words unless the thread clearly needs more.

Output ONLY the reply, ready to paste and send.

Step 3 — Teach it your voice (30 sec, this is what makes it sound like you)

Under the prompt, paste 2–3 of your own past replies. Claude copies your rhythm, your phrases, your sign-off. The more real examples, the more it sounds like you and not like a robot.

Step 4 — Use it daily

  1. Open the email → "Draft a reply to this."
  2. Read the draft (2 sec), tweak one word if needed.
  3. Hit send.

That's it. 80% of your inbox handled before your coffee's cold.

Want the whole system — auto-drafts on new mail, your full voice profile, and the templates I use? That's inside The One-Person Content Engine. But this prompt alone will already give you your mornings back. 🚀

— Conrad · @buildwith.conrad

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