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elmotec/outlook shortcuts.md

Last active February 18, 2022 14:22
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List of outlook shortcuts.
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outlook shortcuts.md

Outlook shortcuts

If you remember only one shortcut!

  • Insert Flag email (will show in your todo), then cycle un/complete.
  • Alt+Insert: remove flag.
  • Shift+F10 brings up the context menu (works everywhere)
  • F3 or Ctrl+E: search

Actions

  • Ctrl+N New item (in item view).
  • Ctrl+Shift+M New email.
  • Ctrl+Shift+A New appointment.
  • Ctrl+Shift+Q New meeting request.
  • Ctrl+Shift+C New contact.
  • Ctrl+Shift+N New note.
  • Ctrl+Shift+K New task.
  • Esc Close window.
  • Ctrl+C Copy (everywhere)
  • Ctrl+V Paste (everywhere)
  • Ctrl+Z Undo (everywhere)
  • Alt+H Home menu, indirect shortcuts

Navigation

  • Ctrl+Shift+I Switch to inbox.
  • Ctrl+1 Switch to mail.
  • Ctrl+2 Switch to calendar.
  • Ctrl+3 Switch to contacts.
  • Ctrl+4 Switch to tasks.
  • Ctrl+5 Switch to notes.
  • Ctrl+7 Switch to shortcuts.
  • Ctrl+Shift+B Switch to Address book.
  • F6, Shift+F6 Move between panes.
  • Ctrl+Y, 🠔, 🠔 Select folder.

In Calendar (Ctrl+2)

  • Alt+1 to 9 Display 1 to 9 days.
  • Ctrl+G Go to specific date.
  • Ctrl+G (in apt) Set up recurr­ence.
  • Alt+H,F,W Forward appoin­tment.
  • Alt+H,O,D Show today.
  • Ctrl+Alt+1 Show daily view.
  • Ctrl+Alt+2 Work week view.
  • Ctrl+Alt+3 Full week view.
  • Ctrl+Alt+4 Month view.

Inbox (Ctrl+1)

  • Ctrl+< or Alt+🠕 Previous email/appt.
  • Ctrl+> or Alt+🠗 Next email/appt.
  • space Scroll reading pane.
  • Ctrl+D Delete email.
  • Ctrl+Delete Mute/unmute conversation.
  • Ctrl+Shift+D Delete and ignore conversation.
  • Ctrl+R Reply to email.
  • Ctrl+Shift+R Reply all to email.
  • Ctrl+Alt+R Reply with (new) meeting request.
  • Ctrl+I Start IM message.
  • Ctrl+F Forward email.
  • Ctrl+Alt+F Forward as attachment.
  • Enter Open email, expand tree.
  • Ctrl+Q Mark email read.
  • Ctrl+U Mark email unread.
  • Alt+H, L Filter current view.
  • Alt+H,L,U Filter out read messages.
  • Alt+H,J,O Set junk mail options.
  • Alt+F File menu.
  • Ctrl+Shift+W Jumpt to info bar (when available)

Search (F3)

  • Ctrl+Shift+F Advanced search.
  • F4 Search text in open item.
  • Shift+F4 Search next item.

Reminders

  • Alt+O Open meeting.
  • Alt+S Snooze reminder.
  • Alt+D Dismiss reminder.

Writing email

  • Ctrl+K (in to:/cc:) Check recipient names and emails Write the recipients last!
  • Ctrl+Alt+1 to 9 Header style num
  • Ctrl+Alt+V Paste special (keeps format consistent).
  • Ctrl+I/B Apply italic, bold formatting.
  • Shift+F10 Bring context menu
  • Ctrl+S­hift+L Insert bullet list.
  • Ctrl+K (in body) Insert hyperlink.
  • Alt+A Attach a file.
  • Ctrl+T, w/ Shift Increase, decrease indent.
  • Ctrl + [ or ] Increase, decrease font size.
  • Ctrl+space Clear formatting
  • Alt+O Full format menu
  • F7 Check spelling.
  • Ctrl+S Save as draft.
  • Alt+S or Ctrl+Enter Send email.
  • Contacts F11

Search contact in favorites.

  • Esc Close contact.
  • Ctrl+I Open IM message.
  • Ctrl+N Open Mail message.

Search terms

  • from:"Doe, John"
  • category:important
  • subject:"project outlook"
  • read:no
  • received:may
  • received:yesterday
  • received:>mm/dd/yy
  • messagesize:>5MB
  • hasattachment:yes
  • crit1 AND crit2
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