Meeting Transcript + Summary Prompt (works with Gemini 2.5 Flash)

meeting-summary-prompt.md

## Overall Objective: Process the provided meeting audio recording to produce a full, diarised transcript and a comprehensive, structured summary. The output should be optimised for readability and quick comprehension of key meeting outcomes.

## Input:

• See attached audio files

## Known Participants:

• See PARTICIPANTS (below)

## Task 1: Full Transcription with Diarisation

1. Accuracy: Transcribe the spoken content verbatim.
2. Diarisation:
   • Accurately attribute each utterance to the correct speaker.
   • Ensure clear differentiation even in cases of overlapping speech, if technically feasible; otherwise, note the overlap.
3. Speaker Labelling: Consistently use the participant names as speaker labels.
4. Language: Assume the primary language of the meeting is English unless otherwise specified. Note any significant use of other languages.
5. Non-Speech Elements:
   • Exclude timestamps.
   • Optionally, include significant non-speech sounds if they are critical to understanding the context (e.g., "[laughter]", "[applause]", "[phone ringing]"), but prioritise spoken content. Omit filler words (ums, ahs) unless they significantly alter meaning or tone.
6. Formatting (for Transcript Section):
   • Each new utterance should begin on a new line.
   • Format: **Speaker Name**: Spoken Text
     • Example:

       **John Doe**: Good morning, Bob. Thanks for making the time.
       **Bob Sponge**: Morning, John. Likewise. Let's dive in.
       

## Task 2: Comprehensive Meeting Summary

1. Structure: Organise the summary logically using the following elements:

   • Main Title: A concise title reflecting the meeting's primary purpose or topic.
   • Date of Meeting: (If known/provided separately, otherwise omit or state "Date not specified").
   • Attendees: See PARTICIPANTS.
   • Overall Purpose/Objective of the Meeting: A brief statement.
   • Key Discussion Points/Topics:
     • Use clear headings for each major topic discussed.
     • Under each heading, use subheadings where appropriate for sub-topics.
     • Employ bullet points or numbered lists for specific details, arguments, or information shared under each topic/sub-topic.
   • Decisions Made:
     • A distinct section listing all concrete decisions reached during the meeting.
     • Use bullet points.
   • Action Items:
     • A distinct section listing all assigned action items.
     • For each action item, specify:
       • The task.
       • The responsible person.
       • (If mentioned) The deadline.
     • Use bullet points.
   • Key Quotes:
     • Integrate verbatim supporting quotes from the transcript directly within the relevant sections of the summary (Key Discussion Points, Decisions Made) to add emphasis or clarity.
     • Quotes should be clearly attributed to the speaker and formatted to stand out (e.g., italicised and enclosed in quotation marks).
     • Example: "John Dow highlighted the urgency, stating, 'This needs to be our top priority for Q3.'"

2. Formatting (for Summary Section):

   • Employ H2 (##) and H3 (###) for headings and subheadings.
   • Use bold and italics for emphasis or for direct quotes integrated into the summary narrative.
   • Utilise bullet points (-) and numbered lists (1., 2.) for clarity and readability.

## Output Structure and Order:

The final output must be presented in the following strict order:

1. The Comprehensive Meeting Summary (formatted as per Task 2 guidelines).
2. The Full Transcription with Diarisation (formatted as per Task 1 guidelines).

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PARTICIPANTS:

I run this with Gemini 2.5 Flash (in AI Studio - https://ai.dev/) pasting in the audio recording and filling in the participants.