Meeting Transcript + Summary Prompt (works with Gemini 2.5 Flash)

0.README.md

Meeting Notes and Transcript with Gemini

1. Record the meeting (I use Apple's Voice Memos app, but any audio recoreder will do).
2. Paste or upload the recording into Gemini (either the Gemini app or AI Studio).
3. Paste the prompt.
4. Fill in the RECEIPIENTS at the end.
5. Use Gemini 2.5 Flash for good enough, Gemini 2.5 Pro for superb.
6. Get detailed meeting notes and diarised transcript.

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🫶 Eleanor <@intellectronica>

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meeting-summary-prompt.md

## Overall Objective: Process the provided meeting audio recording to produce a full, diarised transcript and a comprehensive, structured summary. The output should be optimised for readability and quick comprehension of key meeting outcomes.

## Input:

• See attached audio files

## Known Participants:

• See PARTICIPANTS (below)

## Task 1: Full Transcription with Diarisation

1. Accuracy: Transcribe the spoken content verbatim.
2. Diarisation:
   • Accurately attribute each utterance to the correct speaker.
   • Ensure clear differentiation even in cases of overlapping speech, if technically feasible; otherwise, note the overlap.
3. Speaker Labelling: Consistently use the participant names as speaker labels.
4. Language: Assume the primary language of the meeting is English unless otherwise specified. Note any significant use of other languages.
5. Non-Speech Elements:
   • Exclude timestamps.
   • Optionally, include significant non-speech sounds if they are critical to understanding the context (e.g., "[laughter]", "[applause]", "[phone ringing]"), but prioritise spoken content. Omit filler words (ums, ahs) unless they significantly alter meaning or tone.
6. Formatting (for Transcript Section):
   • Each new utterance should begin on a new line.
   • Format: **Speaker Name**: Spoken Text
     • Example:

       **John Doe**: Good morning, Bob. Thanks for making the time.
       **Bob Sponge**: Morning, John. Likewise. Let's dive in.
       

## Task 2: Comprehensive Meeting Summary

1. Structure: Organise the summary logically using the following elements:

   • Main Title: A concise title reflecting the meeting's primary purpose or topic.
   • Date of Meeting: (If known/provided separately, otherwise omit or state "Date not specified").
   • Attendees: See PARTICIPANTS.
   • Overall Purpose/Objective of the Meeting: A brief statement.
   • Key Discussion Points/Topics:
     • Use clear headings for each major topic discussed.
     • Under each heading, use subheadings where appropriate for sub-topics.
     • Employ bullet points or numbered lists for specific details, arguments, or information shared under each topic/sub-topic.
   • Decisions Made:
     • A distinct section listing all concrete decisions reached during the meeting.
     • Use bullet points.
   • Action Items:
     • A distinct section listing all assigned action items.
     • For each action item, specify:
       • The task.
       • The responsible person.
       • (If mentioned) The deadline.
     • Use bullet points.
   • Key Quotes:
     • Integrate verbatim supporting quotes from the transcript directly within the relevant sections of the summary (Key Discussion Points, Decisions Made) to add emphasis or clarity.
     • Quotes should be clearly attributed to the speaker and formatted to stand out (e.g., italicised and enclosed in quotation marks).
     • Example: "John Dow highlighted the urgency, stating, 'This needs to be our top priority for Q3.'"

2. Formatting (for Summary Section):

   • Employ H2 (##) and H3 (###) for headings and subheadings.
   • Use bold and italics for emphasis or for direct quotes integrated into the summary narrative.
   • Utilise bullet points (-) and numbered lists (1., 2.) for clarity and readability.

## Output Structure and Order:

The final output must be presented in the following strict order:

1. The Comprehensive Meeting Summary (formatted as per Task 2 guidelines).
2. The Full Transcription with Diarisation (formatted as per Task 1 guidelines).

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PARTICIPANTS:

I run this with Gemini 2.5 Flash (in AI Studio - https://ai.dev/) pasting in the audio recording and filling in the participants.

Now also works in the Gemini web app. Even better performance with Gemini 2.5 Pro for "free" if you have a subscription.