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edfi.md

Professional Academic Formatting Plan

Document: workdoc.docx - Hebrew Linguistics PhD Dissertation
Institution: Bar-Ilan University
Author: עינת טרכטמן (Einat Trakhtman)

Executive Summary

This plan outlines the professional formatting enhancement of a Hebrew linguistics PhD dissertation to meet Bar-Ilan University standards and international academic publishing requirements.

Bar-Ilan University Standards (Confirmed)

Typography Requirements

  • Hebrew text: David or Arial font, 12pt
  • English text: Times New Roman or Arial font, 12pt
  • Line spacing: 1.5 for main text, 1.0 for bibliography/footnotes
  • Paper: A4 format
  • Margins: 2-3cm on all sides

Required Document Components

  1. Bilingual cover pages (Hebrew and English) - exterior and interior
  2. Advisor information pages (Hebrew and English)
  3. Table of contents (including Hebrew and English abstracts)
  4. Hebrew abstract (תקציר)
  5. English abstract (Abstract)
  6. Main content with proper chapter structure
  7. Bibliography (ביבליוגרפיה) in professional format

Academic Citation Standards

  • Professional citation format per discipline requirements
  • Complete bibliographic information required
  • Proper footnote formatting
  • Consistent reference style throughout

Implementation Plan

Phase 1: Document Backup and Preparation

Priority: Critical
Actions:

  1. Create backup copy in originals/ folder
  2. Set up working document with proper metadata
  3. Document current state for comparison

Phase 2: Core Academic Structure

Priority: Critical
Actions:

  1. Create proper bilingual title pages:

    • Hebrew exterior and interior covers
    • English exterior and interior covers
    • Proper institutional formatting

  2. Add advisor information pages:

    • Hebrew: "עבודה זו נעשתה בהדרכתו/ה של פרופ'/ד"ר [שם המנחה]"
    • English: "This work was carried out under the supervision of Prof./Dr. [Advisor Name]"

  3. Enhance Table of Contents:

    • Proper hierarchical formatting (1, 1.1, 1.1.1)
    • Page number alignment
    • Include all abstracts and sections
    • Hebrew and English section headers

Phase 3: Typography and Layout Standardization

Priority: High
Actions:

  1. Font standardization:

    • Apply David 12pt to all Hebrew text
    • Apply Times New Roman 12pt to all English text
    • Ensure consistency throughout document

  2. Layout formatting:

    • Set 1.5 line spacing for main content
    • Set 1.0 line spacing for bibliography and footnotes
    • Standardize margins (2.5cm recommended)
    • Ensure A4 paper format

  3. Page numbering system:

    • Title pages: no numbering
    • Hebrew abstract: Hebrew numerals (א, ב, ג)
    • English abstract: Roman numerals (i, ii, iii)
    • Main content: Arabic numerals (1, 2, 3...)

Phase 4: Academic Content Enhancement

Priority: High
Actions:

  1. Chapter and section headers:

    • Apply consistent heading styles
    • Ensure proper hierarchy (Heading 1, 2, 3)
    • Hebrew RTL alignment for Hebrew headers
    • English LTR alignment for English headers

  2. Abstract formatting:

    • Professional layout for Hebrew abstract
    • Professional layout for English abstract
    • Proper spacing and typography

Phase 5: Citation and Reference Formatting

Priority: Medium
Actions:

  1. Footnotes standardization:

    • Consistent numbering system
    • Proper formatting and spacing
    • Academic citation style compliance

  2. Bibliography enhancement:

    • Professional academic format
    • Consistent style throughout
    • Proper Hebrew and English source formatting
    • Alphabetical organization

Phase 6: Professional Polish

Priority: Medium
Actions:

  1. Document properties:

    • Set proper metadata (title, author, subject)
    • Language settings (Hebrew primary, English secondary)

  2. Final quality assurance:

    • Typography consistency check
    • RTL/LTR alignment verification
    • Academic standard compliance review
    • Professional presentation enhancement

Technical Considerations

Hebrew RTL Support

  • Microsoft Word's native Hebrew RTL capabilities
  • Proper text direction for Hebrew sections
  • Mixed language handling (Hebrew-English-Russian)
  • Academic transliteration formatting

Bilingual Document Management

  • Separate styles for Hebrew and English content
  • Proper font assignment by language
  • Consistent formatting across languages
  • Professional bilingual presentation

Success Metrics

Compliance Verification

  • ✅ Bar-Ilan University formatting requirements met
  • ✅ Professional academic appearance achieved
  • ✅ Bilingual document standards implemented
  • ✅ Academic citation consistency maintained
  • ✅ Hebrew RTL formatting optimized

Quality Indicators

  • Typography consistency score: Target 100%
  • Academic standard compliance: Target 100%
  • Professional presentation quality: Target publication-ready
  • Hebrew linguistic content preservation: Target 100%

Timeline Estimate

Total estimated time: 4-6 hours for comprehensive formatting

  • Phase 1 (Backup): 15 minutes
  • Phase 2 (Structure): 90 minutes
  • Phase 3 (Typography): 120 minutes
  • Phase 4 (Content): 60 minutes
  • Phase 5 (Citations): 90 minutes
  • Phase 6 (Polish): 45 minutes

Risk Mitigation

Content Preservation

  • Multiple backup copies maintained
  • Step-by-step documentation of changes
  • Ability to revert changes if needed

Academic Integrity

  • No content modification, only formatting enhancement
  • Preservation of all academic citations and references
  • Maintenance of original Hebrew linguistic analysis

This plan provides a systematic approach to transforming the dissertation into a professionally formatted academic document meeting Bar-Ilan University standards.

Step-by-Step Word Formatting Instructions

Document: workdoc.docx
Goal: Professional Bar-Ilan University PhD dissertation formatting

⚠️ IMPORTANT: Backup Created

  • Original backup: originals/workdoc_original_backup.docx
  • You can always revert if needed

Phase 1: Document Setup (15 minutes)

1.1 Open Document Properties

  1. Open workdoc.docx in Microsoft Word
  2. Go to File → Properties → Advanced Properties
  3. Set the following:
    • Title: סמני שיח בעברית בשימוש דוברי רוסית ילידיים בישראל
    • Author: עינת טרכטמן
    • Subject: PhD Dissertation - Linguistics
    • Keywords: Hebrew, discourse markers, Russian speakers, pragmatic borrowing

1.2 Language Settings

  1. Go to Review → Language → Set Proofing Language
  2. Ensure Hebrew and English are both available
  3. Set Hebrew as primary for Hebrew sections

Phase 2: Typography and Layout (120 minutes)

2.1 Font Standardization

For Hebrew text:

  1. Select all Hebrew text (Ctrl+A, then manually select Hebrew portions)
  2. Change font to David 12pt (or Arial 12pt if David unavailable)
  3. Ensure RTL text direction is enabled

For English text:

  1. Select all English text portions
  2. Change font to Times New Roman 12pt
  3. Ensure LTR text direction

2.2 Line Spacing and Margins

  1. Select entire document (Ctrl+A)
  2. Go to Home → Paragraph → Line Spacing
  3. Set to 1.5 lines for main content
  4. Go to Layout → Margins → Custom Margins
  5. Set all margins to 2.5 cm

2.3 Page Setup

  1. Go to Layout → Size → A4
  2. Go to Layout → Orientation → Portrait

Phase 3: Document Structure Enhancement (90 minutes)

3.1 Create Bilingual Title Pages

Current title page needs replacement with proper academic format:

Hebrew Title Page (Insert at beginning):

אוניברסיטת בר אילן

סמני שיח בעברית בשימוש דוברי רוסית ילידיים בישראל,
דור ראשון של עולים

עינת טרכטמן

עבודה זו מוגשת כחלק מהדרישות לשם קבלת תואר דוקטור לפילוסופיה

בפקולטה למדעי היהדות
המחלקה ללשון עברית וללשונות שמיות
של אוניברסיטת בר אילן

רמת גן
התשפ"ה

English Title Page (Insert after Hebrew):

BAR-ILAN UNIVERSITY

Hebrew Discourse Markers in Use by Native Russian Speakers in Israel,
First Generation of Immigrants

Einat Trakhtman

Submitted in partial fulfillment of the requirements for the degree of
Doctor of Philosophy

in the
Faculty of Jewish Studies
Department of Hebrew Language and Semitic Languages
Bar-Ilan University

Ramat Gan, Israel
2025

3.2 Add Advisor Information Pages

Hebrew Advisor Page (after Hebrew title):

עבודה זו נעשתה בהדרכתו/ה של
פרופ'/ד"ר [שם המנחה]
המחלקה ללשון עברית וללשונות שמיות
אוניברסיטת בר אילן

English Advisor Page (after English title):

This work was carried out under the supervision of
Prof./Dr. [Advisor Name]
Department of Hebrew Language and Semitic Languages
Bar-Ilan University

3.3 Page Numbering System

  1. Title pages: No page numbers
  2. Hebrew abstract: Hebrew numerals א, ב, ג...
    • Insert → Header & Footer → Page Numbers → Format → Hebrew numerals
  3. English abstract: Roman numerals i, ii, iii...
    • Change numbering format to Roman
  4. Main content: Arabic numerals 1, 2, 3...
    • Change numbering format to Arabic, restart at 1

Phase 4: Table of Contents Enhancement (60 minutes)

4.1 Apply Heading Styles

  1. Select each main chapter title (1., 2., 3., etc.)
  2. Apply Heading 1 style
  3. Select each subsection (1.1, 1.2, etc.)
  4. Apply Heading 2 style
  5. Select each sub-subsection (1.1.1, 1.2.1, etc.)
  6. Apply Heading 3 style

4.2 Generate Professional TOC

  1. Place cursor where TOC should appear
  2. Go to References → Table of Contents → Custom Table of Contents
  3. Select 3 levels
  4. Choose professional format with page numbers aligned right
  5. Update automatically when structure changes

Phase 5: Abstract and Bibliography Formatting (90 minutes)

5.1 Hebrew Abstract Enhancement

  1. Ensure Hebrew abstract starts on new page
  2. Center the title "תקציר"
  3. Apply proper paragraph formatting
  4. Use Hebrew page numbering (א, ב, ג)

5.2 English Abstract Enhancement

  1. Ensure English abstract starts on new page
  2. Center the title "Abstract"
  3. Apply proper paragraph formatting
  4. Use Roman page numbering (i, ii, iii)

5.3 Bibliography Formatting

  1. Go to bibliography section
  2. Change line spacing to 1.0 (single-spaced)
  3. Apply hanging indent for each entry
  4. Ensure consistent citation format
  5. Alphabetize entries if not already done

Phase 6: Final Quality Assurance (45 minutes)

6.1 Consistency Check

  1. Font consistency: Verify Hebrew=David/Arial, English=Times New Roman
  2. Spacing consistency: Main text=1.5, Bibliography/footnotes=1.0
  3. Margin consistency: All pages 2.5cm margins
  4. Page numbering: Verify correct numbering system throughout

6.2 RTL/LTR Verification

  1. Check all Hebrew text is RTL aligned
  2. Check all English text is LTR aligned
  3. Verify mixed-language sections display correctly

6.3 Professional Presentation

  1. Remove any extra spacing or formatting inconsistencies
  2. Ensure chapter breaks start on new pages
  3. Verify footnote formatting is consistent
  4. Check that all headings are properly styled

Automation Tools Available

Document Analysis

  • I've created analysis documents that identify specific issues
  • Use these as checklists while formatting

Verification

  • After formatting, I can analyze the document again to verify improvements
  • Compare before/after structure and identify remaining issues

Expected Results

After completing these steps, your document will have:

  • ✅ Professional bilingual title pages
  • ✅ Proper Bar-Ilan University formatting
  • ✅ Consistent academic typography
  • ✅ Professional table of contents
  • ✅ Standard page numbering system
  • ✅ Enhanced academic presentation
  • ✅ Publication-ready formatting

Estimated total time: 4-6 hours for complete transformation

Note: Focus on one phase at a time for best results. Save frequently during the process.

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