VoiceTask

gistfile1.txt

# VoiceTask Privacy Policy

Last updated: April 21, 2026

## Overview
VoiceTask is developed by Now Media Agency. This privacy policy explains what data is collected, how it is used, who it is shared with, and how we protect your information.

## Data We Collect and How It Is Used

### Audio Recordings
The app records audio using your device microphone when you tap the record button. Audio is processed entirely on-device for speech-to-text transcription using Apple's Speech framework. Audio files are stored locally on your device and are never uploaded to any server.

### Transcript Text — Shared with Third-Party AI Service
When you use AI-powered features ("Use This" or "Re-analyse with AI"), your voice transcript text is sent to Anthropic's API (api.anthropic.com) for the sole purpose of extracting structured invoice data (client name, line items, pricing).

- **What data is sent:** Your transcript text only. No personal identifiers, device information, location data, or other personal data is included.
- **Who receives it:** Anthropic, PBC (a third-party AI service provider). Their privacy policy is available at https://www.anthropic.com/privacy
- **Why it is sent:** To parse spoken job descriptions into structured invoice fields using AI.
- **How it is sent:** Directly from your device to Anthropic's servers over encrypted HTTPS. The data does not pass through Now Media Agency's servers.
- **User consent:** The app displays a consent dialog before any data is sent to Anthropic for the first time. You must agree before any transcript data leaves your device. You may decline, in which case no data is transmitted.
- **Data protection:** Anthropic's API usage policies provide that API inputs are not used to train their models. Anthropic maintains security practices that provide equal or greater protection as described in this policy.

### API Key
Your Anthropic API key is stored securely in the iOS Keychain with kSecAttrAccessibleWhenUnlockedThisDeviceOnly protection. It is used solely to authenticate requests to Anthropic's API and is never transmitted to Now Media Agency's servers.

### Business Information
Your technician name, company name, and hourly rate are stored locally on your device using UserDefaults. This data never leaves your device.

### Invoice Data
All invoices are stored locally on your device using SwiftData. Invoice data is never uploaded to any server.

## Data We Do Not Collect
- Personal identification information
- Location data
- Analytics or usage data
- Advertising identifiers
- We do not use advertising or tracking frameworks
- We do not share data with third parties for marketing or advertising purposes

## Third-Party Services
Anthropic (api.anthropic.com) is the only third-party service used by VoiceTask. Your transcript text is sent to Anthropic solely for AI invoice parsing. No other third-party services, SDKs, or analytics tools are integrated into the app.

## Data Storage and Security
All app data is stored locally on your device. API keys are stored in the iOS Keychain. No data is stored on servers controlled by Now Media Agency. All network communication uses HTTPS encryption.

## Children's Privacy
VoiceTask is not directed at children under 13 and does not knowingly collect data from children.

## Your Rights
You can delete all locally stored data by uninstalling the app. You can revoke AI data processing consent by uninstalling and reinstalling the app.

## Changes to This Policy
We may update this privacy policy from time to time. Changes will be reflected in the "Last updated" date above.

## Contact
Now Media Agency
Email: [email protected]