- Project Name: [Insert Project Name]
- Project ID: [Unique Identifier]
- Date: [Date of Document Creation]
- Version: [Version of the Document]
- Prepared By: [Name(s) of the Author(s)]
- Approved By: [Name(s) of Approvers]
- Briefly describe the purpose and goals of the project.
- Outline the high-level objectives of the project and why it is being initiated.
- Provide context for the project, including any historical information, business need, or problems to be solved.
- In-Scope:
- List what is included in the project.
- Define the boundaries and deliverables.
- Out-of-Scope:
- Specify what is not included in the project to avoid misunderstandings.
- Primary Stakeholders:
- List key stakeholders and their roles (e.g., project manager, client, team leads).
- Secondary Stakeholders:
- List other interested parties or groups affected by the project.
- Stakeholder Communication Plan:
- Define how and when stakeholders will be updated (e.g., weekly meetings, status reports).
- Key Project Objectives:
- Outline the primary objectives the project aims to achieve (e.g., deliver a product by a certain date, reduce costs, increase user engagement).
- Success Criteria:
- Define how success will be measured for the project. This can include deadlines, budget adherence, quality, performance, etc.
- Functional Requirements Overview:
- Describe the functions and features the product/system needs to perform.
- For software projects, list user stories, use cases, or functional specifications.
- Example:
- User login and authentication
- Data entry and validation
- Reporting features
- Performance Requirements:
- Speed, scalability, load time, response time, etc.
- Security Requirements:
- Encryption, data privacy, user access controls, etc.
- Usability Requirements:
- User interface and experience design considerations.
- Availability Requirements:
- Uptime, maintenance windows, disaster recovery.
- Compliance Requirements:
- Industry standards, legal/regulatory requirements.
- List assumptions made during the project planning. Examples include assumptions regarding resources, timelines, or dependencies.
- Identify limitations or constraints that may affect the project, such as budget limits, resource constraints, technology limitations, legal considerations, or fixed deadlines.
- List dependencies between this project and other projects, teams, or external factors.
- Describe any dependencies on third-party services, vendors, or systems.
- Risk Identification:
- List potential risks that may affect the project (e.g., technical, resource-related, financial).
- Risk Mitigation Plan:
- Describe how risks will be mitigated or managed.
- List all key deliverables and milestones for the project, including expected delivery dates.
- Example deliverables for a software project might include:
- Requirements gathering document
- Design prototype
- Testing results
- Final product release
- Provide a high-level project timeline or schedule.
- List key milestones and dates for deliverables.
- Estimated Budget: [Total estimated budget]
- Cost Breakdown: [Break down by categories, such as labor, materials, software tools, etc.]
- Budget Constraints: [If any]
- Approval Signatures:
- List the names and roles of the individuals who need to approve this document and provide space for their signatures.
- Approval Date: [Date when the document is approved]
- Glossary of Terms:
- Define any specialized terms or acronyms used in the document.
- References:
- List any reference documents or sources consulted during the creation of the requirements.