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.block
license: mit
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customforce.js
// https://d3js.org/d3-force/ Version 1.1.0. Copyright 2017 Mike Bostock.
(function (global, factory) {
typeof exports === 'object' && typeof module !== 'undefined' ? factory(exports, require('d3-quadtree'), require('d3-collection'), require('d3-dispatch'), require('d3-timer')) :
typeof define === 'function' && define.amd ? define(['exports', 'd3-quadtree', 'd3-collection', 'd3-dispatch', 'd3-timer'], factory) :
(factory((global.d3 = global.d3 || {}),global.d3,global.d3,global.d3,global.d3));
}(this, (function (exports,d3Quadtree,d3Collection,d3Dispatch,d3Timer) { 'use strict';
var center = function(x, y) {
var nodes;
if (x == null) x = 0;
if (y == null) y = 0;
function force() {
var i,
n = nodes.length,
node,
sx = 0,
sy = 0;
for (i = 0; i < n; ++i) {
node = nodes[i], sx += node.x, sy += node.y;
}
for (sx = sx / n - x, sy = sy / n - y, i = 0; i < n; ++i) {
node = nodes[i], node.x -= sx, node.y -= sy;
}
}
force.initialize = function(_) {
nodes = _;
};
force.x = function(_) {
return arguments.length ? (x = +_, force) : x;
};
force.y = function(_) {
return arguments.length ? (y = +_, force) : y;
};
return force;
};
var constant = function(x) {
return function() {
return x;
};
};
var jiggle = function() {
return (Math.random() - 0.5) * 1e-6;
};
function x(d) {
return d.x + d.vx;
}
function y(d) {
return d.y + d.vy;
}
var collide = function(radius) {
var nodes,
radii,
strength = 1,
iterations = 1;
if (typeof radius !== "function") radius = constant(radius == null ? 1 : +radius);
function force() {
var i, n = nodes.length,
tree,
node,
xi,
yi,
ri,
ri2;
for (var k = 0; k < iterations; ++k) {
tree = d3Quadtree.quadtree(nodes, x, y).visitAfter(prepare);
for (i = 0; i < n; ++i) {
node = nodes[i];
ri = radii[node.index], ri2 = ri * ri;
xi = node.x + node.vx;
yi = node.y + node.vy;
tree.visit(apply);
}
}
function apply(quad, x0, y0, x1, y1) {
var data = quad.data, rj = quad.r, r = ri + rj;
if (data) {
if (data.index > node.index) {
var x = xi - data.x - data.vx,
y = yi - data.y - data.vy,
l = x * x + y * y;
if (l < r * r) {
if (x === 0) x = jiggle(), l += x * x;
if (y === 0) y = jiggle(), l += y * y;
l = (r - (l = Math.sqrt(l))) / l * strength;
node.vx += (x *= l) * (r = (rj *= rj) / (ri2 + rj));
node.vy += (y *= l) * r;
data.vx -= x * (r = 1 - r);
data.vy -= y * r;
}
}
return;
}
return x0 > xi + r || x1 < xi - r || y0 > yi + r || y1 < yi - r;
}
}
function prepare(quad) {
if (quad.data) return quad.r = radii[quad.data.index];
for (var i = quad.r = 0; i < 4; ++i) {
if (quad[i] && quad[i].r > quad.r) {
quad.r = quad[i].r;
}
}
}
function initialize() {
if (!nodes) return;
var i, n = nodes.length, node;
radii = new Array(n);
for (i = 0; i < n; ++i) node = nodes[i], radii[node.index] = +radius(node, i, nodes);
}
force.initialize = function(_) {
nodes = _;
initialize();
};
force.iterations = function(_) {
return arguments.length ? (iterations = +_, force) : iterations;
};
force.strength = function(_) {
return arguments.length ? (strength = +_, force) : strength;
};
force.radius = function(_) {
return arguments.length ? (radius = typeof _ === "function" ? _ : constant(+_), initialize(), force) : radius;
};
return force;
};
function index(d) {
return d.index;
}
function find(nodeById, nodeId) {
var node = nodeById.get(nodeId);
if (!node) throw new Error("missing: " + nodeId);
return node;
}
var link = function(links) {
var id = index,
strength = defaultStrength,
strengths,
distance = constant(30),
distances,
nodes,
count,
bias,
iterations = 1;
if (links == null) links = [];
function defaultStrength(link) {
return 1 / Math.min(count[link.source.index], count[link.target.index]);
}
function force(alpha) {
for (var k = 0, n = links.length; k < iterations; ++k) {
for (var i = 0, link, source, target, x, y, l, b; i < n; ++i) {
link = links[i], source = link.source, target = link.target;
x = target.x + target.vx - source.x - source.vx || jiggle();
y = target.y + target.vy - source.y - source.vy || jiggle();
l = Math.sqrt(x * x + y * y);
l = (l - distances[i]) / l * alpha * strengths[i];
x *= l, y *= l;
target.vx -= x * (b = bias[i]);
target.vy -= y * b;
source.vx += x * (b = 1 - b);
source.vy += y * b;
}
}
}
function initialize() {
if (!nodes) return;
var i,
n = nodes.length,
m = links.length,
nodeById = d3Collection.map(nodes, id),
link;
for (i = 0, count = new Array(n); i < m; ++i) {
link = links[i], link.index = i;
if (typeof link.source !== "object") link.source = find(nodeById, link.source);
if (typeof link.target !== "object") link.target = find(nodeById, link.target);
count[link.source.index] = (count[link.source.index] || 0) + 1;
count[link.target.index] = (count[link.target.index] || 0) + 1;
}
for (i = 0, bias = new Array(m); i < m; ++i) {
link = links[i], bias[i] = count[link.source.index] / (count[link.source.index] + count[link.target.index]);
}
strengths = new Array(m), initializeStrength();
distances = new Array(m), initializeDistance();
}
function initializeStrength() {
if (!nodes) return;
for (var i = 0, n = links.length; i < n; ++i) {
strengths[i] = +strength(links[i], i, links);
}
}
function initializeDistance() {
if (!nodes) return;
for (var i = 0, n = links.length; i < n; ++i) {
distances[i] = +distance(links[i], i, links);
}
}
force.initialize = function(_) {
nodes = _;
initialize();
};
force.links = function(_) {
return arguments.length ? (links = _, initialize(), force) : links;
};
force.id = function(_) {
return arguments.length ? (id = _, force) : id;
};
force.iterations = function(_) {
return arguments.length ? (iterations = +_, force) : iterations;
};
force.strength = function(_) {
return arguments.length ? (strength = typeof _ === "function" ? _ : constant(+_), initializeStrength(), force) : strength;
};
force.distance = function(_) {
return arguments.length ? (distance = typeof _ === "function" ? _ : constant(+_), initializeDistance(), force) : distance;
};
return force;
};
function x$1(d) {
return d.x;
}
function y$1(d) {
return d.y;
}
var initialRadius = 10;
var initialAngle = Math.PI * (3 - Math.sqrt(5));
var simulation = function(nodes) {
var simulation,
alpha = 1,
alphaMin = 0.001,
alphaDecay = 1 - Math.pow(alphaMin, 1 / 300),
alphaTarget = 0,
velocityDecay = 0.6,
forces = d3Collection.map(),
stepper = d3Timer.timer(step),
event = d3Dispatch.dispatch("tick", "end");
if (nodes == null) nodes = [];
function step() {
tick();
event.call("tick", simulation);
if (alpha < alphaMin) {
stepper.stop();
event.call("end", simulation);
}
}
function tick() {
var i, n = nodes.length, node;
alpha += (alphaTarget - alpha) * alphaDecay;
forces.each(function(force) {
force(alpha);
});
for (i = 0; i < n; ++i) {
node = nodes[i];
if (node.fx == null) node.x += node.vx *= velocityDecay;
else node.x = node.fx, node.vx = 0;
if (node.fy == null) node.y += node.vy *= velocityDecay;
else node.y = node.fy, node.vy = 0;
}
}
function initializeNodes() {
for (var i = 0, n = nodes.length, node; i < n; ++i) {
node = nodes[i], node.index = i;
if (isNaN(node.x) || isNaN(node.y)) {
var radius = initialRadius * Math.sqrt(i), angle = i * initialAngle;
node.x = radius * Math.cos(angle);
node.y = radius * Math.sin(angle);
}
if (isNaN(node.vx) || isNaN(node.vy)) {
node.vx = node.vy = 0;
}
}
}
function initializeForce(force) {
if (force.initialize) force.initialize(nodes);
return force;
}
initializeNodes();
return simulation = {
tick: tick,
restart: function() {
return stepper.restart(step), simulation;
},
stop: function() {
return stepper.stop(), simulation;
},
nodes: function(_) {
return arguments.length ? (nodes = _, initializeNodes(), forces.each(initializeForce), simulation) : nodes;
},
alpha: function(_) {
return arguments.length ? (alpha = +_, simulation) : alpha;
},
alphaMin: function(_) {
return arguments.length ? (alphaMin = +_, simulation) : alphaMin;
},
alphaDecay: function(_) {
return arguments.length ? (alphaDecay = +_, simulation) : +alphaDecay;
},
alphaTarget: function(_) {
return arguments.length ? (alphaTarget = +_, simulation) : alphaTarget;
},
velocityDecay: function(_) {
return arguments.length ? (velocityDecay = 1 - _, simulation) : 1 - velocityDecay;
},
force: function(name, _) {
return arguments.length > 1 ? ((_ == null ? forces.remove(name) : forces.set(name, initializeForce(_))), simulation) : forces.get(name);
},
find: function(x, y, radius) {
var i = 0,
n = nodes.length,
dx,
dy,
d2,
node,
closest;
if (radius == null) radius = Infinity;
else radius *= radius;
for (i = 0; i < n; ++i) {
node = nodes[i];
dx = x - node.x;
dy = y - node.y;
d2 = dx * dx + dy * dy;
if (d2 < radius) closest = node, radius = d2;
}
return closest;
},
on: function(name, _) {
return arguments.length > 1 ? (event.on(name, _), simulation) : event.on(name);
}
};
};
var manyBody = function() {
var nodes,
node,
alpha,
strength = constant(-30),
strengths,
distanceMin2 = 1,
distanceMax2 = Infinity,
theta2 = 0.81;
function force(_) {
var i, n = nodes.length, tree = d3Quadtree.quadtree(nodes, x$1, y$1).visitAfter(accumulate);
for (alpha = _, i = 0; i < n; ++i) node = nodes[i], tree.visit(apply);
}
function initialize() {
if (!nodes) return;
var i, n = nodes.length, node;
strengths = new Array(n);
for (i = 0; i < n; ++i) node = nodes[i], strengths[node.index] = +strength(node, i, nodes);
}
function accumulate(quad) {
var strength = 0, q, c, weight = 0, x, y, i;
// For internal nodes, accumulate forces from child quadrants.
if (quad.length) {
for (x = y = i = 0; i < 4; ++i) {
if ((q = quad[i]) && (c = Math.abs(q.value))) {
strength += q.value, weight += c, x += c * q.x, y += c * q.y;
}
}
quad.x = x / weight;
quad.y = y / weight;
}
// For leaf nodes, accumulate forces from coincident quadrants.
else {
q = quad;
q.x = q.data.x;
q.y = q.data.y;
do strength += strengths[q.data.index];
while (q = q.next);
}
quad.value = strength;
}
function apply(quad, x1, _, x2) {
if (!quad.value) return true;
var x = quad.x - node.x,
y = quad.y - node.y,
w = x2 - x1,
l = x * x + y * y;
// Apply the Barnes-Hut approximation if possible.
// Limit forces for very close nodes; randomize direction if coincident.
if (w * w / theta2 < l) {
if (l < distanceMax2) {
if (x === 0) x = jiggle(), l += x * x;
if (y === 0) y = jiggle(), l += y * y;
if (l < distanceMin2) l = Math.sqrt(distanceMin2 * l);
node.vx += x * quad.value * alpha / l;
node.vy += y * quad.value * alpha / l;
}
return true;
}
// Otherwise, process points directly.
else if (quad.length || l >= distanceMax2) return;
// Limit forces for very close nodes; randomize direction if coincident.
if (quad.data !== node || quad.next) {
if (x === 0) x = jiggle(), l += x * x;
if (y === 0) y = jiggle(), l += y * y;
if (l < distanceMin2) l = Math.sqrt(distanceMin2 * l);
}
do if (quad.data !== node) {
w = strengths[quad.data.index] * alpha / l;
node.vx += x * w;
node.vy += y * w;
} while (quad = quad.next);
}
force.initialize = function(_) {
nodes = _;
initialize();
};
force.strength = function(_) {
return arguments.length ? (strength = typeof _ === "function" ? _ : constant(+_), initialize(), force) : strength;
};
force.distanceMin = function(_) {
return arguments.length ? (distanceMin2 = _ * _, force) : Math.sqrt(distanceMin2);
};
force.distanceMax = function(_) {
return arguments.length ? (distanceMax2 = _ * _, force) : Math.sqrt(distanceMax2);
};
force.theta = function(_) {
return arguments.length ? (theta2 = _ * _, force) : Math.sqrt(theta2);
};
return force;
};
var radial = function(radius, x, y) {
var nodes,
strength = constant(0.1),
strengths,
radiuses,
xs,
ys;
if (typeof radius !== "function") radius = constant(+radius);
if (typeof x !== "function") x = constant(x == null ? 0 : +x);
if (typeof y !== "function") y = constant(y == null ? 0 : +y);
function force(alpha) {
for (var i = 0, n = nodes.length; i < n; ++i) {
var node = nodes[i],
dx = node.x - xs[i] || 1e-6,
dy = node.y - ys[i] || 1e-6,
r = Math.sqrt(dx * dx + dy * dy),
k = (radiuses[i] - r) * strengths[i] * alpha / r;
node.vx += dx * k;
node.vy += dy * k;
}
}
function initialize() {
if (!nodes) return;
var i, n = nodes.length;
strengths = new Array(n);
radiuses = new Array(n);
xs = new Array(n);
ys = new Array(n);
for (i = 0; i < n; ++i) {
radiuses[i] = +radius(nodes[i], i, nodes);
xs[i] = +x(nodes[i], i, nodes);
ys[i] = +y(nodes[i], i, nodes);
strengths[i] = isNaN(radiuses[i]) ? 0 : +strength(nodes[i], i, nodes);
}
}
force.initialize = function(_) {
nodes = _, initialize();
};
force.strength = function(_) {
return arguments.length ? (strength = typeof _ === "function" ? _ : constant(+_), initialize(), force) : strength;
};
force.radius = function(_) {
return arguments.length ? (radius = typeof _ === "function" ? _ : constant(+_), initialize(), force) : radius;
};
force.x = function(_) {
return arguments.length ? (x = typeof _ === "function" ? _ : constant(+_), initialize(), force) : x;
};
force.y = function(_) {
return arguments.length ? (y = typeof _ === "function" ? _ : constant(+_), initialize(), force) : y;
};
return force;
};
var x$2 = function(x) {
var strength = constant(0.1),
nodes,
strengths,
xz;
if (typeof x !== "function") x = constant(x == null ? 0 : +x);
function force(alpha) {
for (var i = 0, n = nodes.length, node; i < n; ++i) {
node = nodes[i], node.vx += (xz[i] - node.x) * strengths[i] * alpha;
}
}
function initialize() {
if (!nodes) return;
var i, n = nodes.length;
strengths = new Array(n);
xz = new Array(n);
for (i = 0; i < n; ++i) {
strengths[i] = isNaN(xz[i] = +x(nodes[i], i, nodes)) ? 0 : +strength(nodes[i], i, nodes);
}
}
force.initialize = function(_) {
nodes = _;
initialize();
};
force.strength = function(_) {
return arguments.length ? (strength = typeof _ === "function" ? _ : constant(+_), initialize(), force) : strength;
};
force.x = function(_) {
return arguments.length ? (x = typeof _ === "function" ? _ : constant(+_), initialize(), force) : x;
};
return force;
};
var y$2 = function(y) {
var strength = constant(0.1),
nodes,
strengths,
yz;
if (typeof y !== "function") y = constant(y == null ? 0 : +y);
function force(alpha) {
for (var i = 0, n = nodes.length, node; i < n; ++i) {
node = nodes[i], node.vy += (yz[i] - node.y) * strengths[i] * alpha;
}
}
function initialize() {
if (!nodes) return;
var i, n = nodes.length;
strengths = new Array(n);
yz = new Array(n);
for (i = 0; i < n; ++i) {
strengths[i] = isNaN(yz[i] = +y(nodes[i], i, nodes)) ? 0 : +strength(nodes[i], i, nodes);
}
}
force.initialize = function(_) {
nodes = _;
initialize();
};
force.strength = function(_) {
return arguments.length ? (strength = typeof _ === "function" ? _ : constant(+_), initialize(), force) : strength;
};
force.y = function(_) {
return arguments.length ? (y = typeof _ === "function" ? _ : constant(+_), initialize(), force) : y;
};
return force;
};
exports.forceCenter = center;
exports.forceCollide = collide;
exports.forceLink = link;
exports.forceManyBody = manyBody;
exports.forceRadial = radial;
exports.forceSimulation = simulation;
exports.forceX = x$2;
exports.forceY = y$2;
Object.defineProperty(exports, '__esModule', { value: true });
})));
Raw
data.js
This file has been truncated, but you can view the full file.
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},
"Text": "Check the information provided is sufficient to create a product or service item. |~|#Manual #NoChange",
"_UniqueId": "a87e72db-5db7-86a7-a1b3-268e16cba320",
"_Id": "44990",
"_Order": "3",
"_Number": "1.0.2"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "GlobalNutrition",
"_Id": "35",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "GlobalSeed",
"_Id": "37",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "What if the product or service item already exists in Ops and/or legacy system?",
"Attachment": "1. If the product or service item exists in both Ops and the appropriate legacy system(s), notify the requestor of the item/SKU number in the appropriate legacy system and any other relevant information to assist them in locating the item.|~||~|2. If the product or service item only exists in the legacy system:|~|a. If in AdvanceRetail, enter it into Ops following Activity 2.0 Enter the Retail Product or Service Item Record|~|b. If in GlobalNutrtion or GlobalSeed, @TODO as|~||~|3. If the product or service item only exists in Ops and not the required legacy system:|~|a. If required in AdvanceRetail, create the record manually.|~|b. If required in GlobalNutrition or GlobalSeed, make a minor change to the item record in Ops to trigger the creation of the record in appropriate legacy system(s).",
"_UniqueId": "7b83fcfb-c6c2-5176-42b1-dcddd1531e96",
"_Id": "46030",
"_Order": "2",
"_Number": ""
},
{
"Text": "What if the request is missing required information or the information is incorrect?",
"Attachment": "Two options to obtain the additional, accurate information are:|~|1. Contact the requestor to ask for the required information.|~|2. Contact the Vendor directly.",
"_UniqueId": "be5686e1-1bfe-f406-5a9e-5dd28580ff44",
"_Id": "44991",
"_Order": "4",
"_Number": ""
}
]
},
"_UniqueId": "cce6431b-a26c-6895-ff97-79decda00178",
"_Id": "44989",
"_Order": "0",
"_Number": "1.0"
},
{
"Text": "Enter the Product or Service Item Record",
"Ownerships": {
"Role": [
{
"_Name": "Grain and Seed Admin Manager & Technical Support",
"_Id": "176",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Business Coordinator",
"_Id": "262",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Systems and Project Manager",
"_Id": "261",
"_IsVirtual": "false"
},
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
},
{
"_Name": "Treasury Administrator",
"_Id": "21",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "NewProcess",
"_Id": "40",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "Determine the type of product or service item required and create the record.|~|#Ops #NewProcess",
"_UniqueId": "98b3498f-f130-95f3-baf5-35dac28832cb",
"_Id": "82805",
"_Order": "6",
"_Number": "2.0.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "NewProcess",
"_Id": "40",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "Release the product or service item.|~|#Ops #NewProcess",
"_UniqueId": "6d98f34b-2d18-08de-1279-373d9b816953",
"_Id": "82809",
"_Order": "10",
"_Number": "2.0.2"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "NewProcess",
"_Id": "40",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "Enter the additional fields required.|~|#Ops #NewProcess",
"_UniqueId": "9adc70bc-c6c7-8ade-2975-5720a0be6ff0",
"_Id": "82810",
"_Order": "11",
"_Number": "2.0.3"
}
],
"Note": [
{
"Text": "What are the required fields when creating a Product Master?",
"Attachment": "Product Name|~|Retail Category|~|Product Dimension Group|~|Description|~|Dimension Groups|~|a. Product Dimension|~|b. Storage Dimension|~|c. Tracking Dimension|~|Variants|~|a. Colour Group|~|b. Size Group|~|c. Style Group|~|d. Product Dimension additional size, colour, style|~|e. Names and Descriptions of Dimensions|~|Unit of Measure conversions",
"_UniqueId": "5a2c60cc-0c9f-6274-0050-313df717bbed",
"_Id": "82806",
"_Order": "7",
"_Number": ""
},
{
"Text": "What are the required fields when creating a Product?",
"Attachment": "Product Name|~|Retail Category|~|Description|~|Dimension Groups|~|a. Storage Dimension|~|b. Tracking Dimension|~|Unit of Measure Conversions",
"_UniqueId": "af032092-88e1-d566-2b1f-ad18f7e389a9",
"_Id": "82807",
"_Order": "8",
"_Number": ""
},
{
"Text": "What are the required fields when creating a Service Item?",
"Attachment": "Product Name|~|Retail Category|~|Description",
"_UniqueId": "1b8128af-8554-ff2f-eb10-c2220182382f",
"_Id": "82808",
"_Order": "9",
"_Number": ""
},
{
"Ownerships": {
"Tag": [
{
"_Name": "GlobalNutrition",
"_Id": "35",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "GlobalSeed",
"_Id": "37",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "What additional fields are required once a product or service item is released?",
"Attachment": "GENERAL TAB|~|Item model group|~|Business Rule for setting 'Item model group'|~|�\tStocked retail products should use Weighted Average (WA-S-01) except when it comes to providing consignment stock functionality. |~|�\tVendor consignment goods should use Standard Costing (STD-S-01).|~|�\tNon-stocked/service items should use FIFO (SERV-NS-01).|~|�\tFinished manufactured products should use Standard Costing (STD-S-01) due to its fixed pre-defined costing approach.|~|�\tRaw materials (bulk products) should use Weighted Average (WA-S-01) as this provides a real cost for the manufacture process as raw materials are purchased and consumed in a period. |~||~|MANAGE INVENTORY TAB|~|Inventory � Unit (default counting/stocking unit of measure should generally be set to 'each')|~||~|PURCHASE TAB|~|Purchase Order � Unit (default purchasing unit of measure)|~|Taxation � Item sales tax group (should generally be set as a default to �GST standard�)|~|Approved Vendor � Approved vendor check method (should generally be set to|~|�Not allowed�)|~||~|SELL TAB|~|Sales Order � Unit (default selling unit of measure)|~|Taxation � Item sales tax group (should generally be set as a default to �GST standard�)|~||~|MANAGE COSTS TAB|~|Posting � Item group (this should be the same as the level one �Retail Product Hierarchy� selected)|~||~|PRODUCT DROPDOWN|~|Product attributes|~|a. Required in GlobalNutrition, set \"PIM Interface_GNutri\" to Yes|~|b. Required in GlobalSeed. set PIM Interface_GS\" to Yes|~|c. Required in AdvanceRetail set PIM Interface_AR\" to Yes|~|d. Product owner|~|e. other attributes as required by category selected|~||~|PURCHASE DROPDOWN|~|Related Information � External Item Description|~|a. Supplier Item Code entered into �External item number�|~|b. Supplier Item description entered into �Description� and �External item text\"|~||~|MANAGE INVENTORY DROPDOWN|~|Warehouse � Bar codes|~|a. Appropriate AR, Global item references are loaded as barcodes (transition|~|state)|~|b. Load all relevant barcodes for each unit of measure|~|Warehouse � GTIN codes|~|a. Load relevant GTIN information for each relevant unit of measure",
"_UniqueId": "5d292639-43c8-80d1-b237-a1a79278fd71",
"_Id": "82811",
"_Order": "12",
"_Number": ""
}
]
},
"_UniqueId": "43006da3-95b1-c24b-81c1-3d8a70c707c6",
"_Id": "82804",
"_Order": "5",
"_Number": "2.0"
},
{
"Text": "Enter the Retail Product or Service Item Record",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "NoChange",
"_Id": "38",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
},
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Enter the product or service item into AdvanceRetail as per current state. |~|#AdvanceRetail #NoChange",
"_UniqueId": "113b01d5-1ee2-beea-b74a-36a1a9e07ad9",
"_Id": "44997",
"_Order": "14",
"_Number": "3.0.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Create a barcode with the type of \"LEGACY\" in Ops and enter the AdvanceRetail item number. |~|#Transition #Ops",
"_UniqueId": "7ddc9cca-832f-e6ff-9219-e2f22ab2c61d",
"_Id": "44998",
"_Order": "15",
"_Number": "3.0.2"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Sharepoint",
"_Id": "30",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "Manual",
"_Id": "36",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "Update the SharePoint Price Lists as per current state. |~|#NoChange #Manual",
"_UniqueId": "5b8e3b5c-4035-ecd3-aca8-78a6a3a169b5",
"_Id": "46136",
"_Order": "17",
"_Number": "3.0.3"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "AX09",
"_Id": "21",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "NoChange",
"_Id": "38",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "If required for Hawera DC, enter the product or service item into AX09 as per current state.|~|#AX09 #NoChange",
"_UniqueId": "5d39dff3-b0dc-ac98-364e-f9c8fec226d2",
"_Id": "46208",
"_Order": "18",
"_Number": "3.0.4"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "What if the request to create the product or service item has come from Nutrition or Grain and Seed?",
"Attachment": "1. Check Ops to ensure that the product or service item already exists. If not, contact the relevant staff member to discuss. |~|2. Enter the product or service item into AdvanceRetail.|~|3. Locate the item record in Ops and create a barcode with the type of \"LEGACY\" and enter the AdvanceRetail item number.",
"_UniqueId": "a03c3d89-165e-9bf5-0aee-27873289e8e2",
"_Id": "46135",
"_Order": "16",
"_Number": ""
}
]
},
"_UniqueId": "0524b936-e01c-a9cf-8dcf-69d161e03e25",
"_Id": "44996",
"_ParallelGroupingRef": "2",
"_Order": "13",
"_Number": "3.0"
},
{
"Text": "Enrich the Nutrition Product or Service Item Record",
"Ownerships": {
"Role": [
{
"_Name": "Nutrition Business Coordinator",
"_Id": "262",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Systems and Project Manager",
"_Id": "261",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Transition",
"_Id": "34",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
},
{
"_Name": "GlobalNutrition",
"_Id": "35",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Locate the product or service item in GlobalNutrition and enter additional fields if required. |~|#GlobalNutrition #Transition",
"_UniqueId": "3111741a-eee5-e01d-7422-2abbdde4a14f",
"_Id": "45004",
"_Order": "20",
"_Number": "3.1.1"
},
{
"Text": "Update �Group� field to the correct group",
"_UniqueId": "ae541c32-d892-34bc-116a-46f7b8bd9694",
"_Id": "78714",
"_Order": "21",
"_Number": "3.1.2"
}
],
"Image": {
"Text": "Global Group Field.png",
"_UniqueId": "621a5ac3-3fc1-012e-a7b3-124d457c640a",
"_Id": "78715",
"_Order": "22",
"_Number": "",
"_UploadId": "204",
"_DocumentUniqueId": "648fdc9f-b927-44ae-8582-084daab1ce6c",
"_DocumentId": "192"
},
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "GlobalNutrition",
"_Id": "35",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "How is the notification of a new product or service item in GlobalNutrition received?",
"Attachment": "An email is sent to @TODO that a new product or service item has been created. The email contains the following details:|~|Record created/updated|~|Date/time|~|Item code|~|Description|~|@TODO confirm the frequency",
"_UniqueId": "7f98511c-f8a3-10a9-7f6c-588aeefa456c",
"_Id": "45005",
"_Order": "23",
"_Number": ""
}
]
},
"_UniqueId": "9e360dd8-19ba-3c2f-6f3e-eecb6b53224c",
"_Id": "45003",
"_ParallelGroupingRef": "2",
"_Order": "19",
"_Number": "3.1"
},
{
"Text": "Enrich the Grain and Seed Product or Service Item Record",
"Ownerships": {
"Role": [
{
"_Name": "Grain and Seed Administrator",
"_Id": "259",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Transition",
"_Id": "34",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
},
{
"_Name": "GlobalSeed",
"_Id": "37",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Locate the new product or service item in GlobalSeed and enter additional fields if required.|~|#GlobalSeed #Transition",
"_UniqueId": "f8ad627a-1d89-9e77-bc2d-fd83229cc211",
"_Id": "45007",
"_Order": "25",
"_Number": "3.2.1"
},
{
"Text": "Update �Group� field to the correct group",
"_UniqueId": "9b25ab05-f8aa-1da9-9584-57d181bb6451",
"_Id": "78716",
"_Order": "26",
"_Number": "3.2.2"
}
],
"Image": {
"Text": "Global Group Field.png",
"_UniqueId": "f63d4c14-9491-aa3d-fc61-07296a069e47",
"_Id": "78717",
"_Order": "27",
"_Number": "",
"_UploadId": "204",
"_DocumentUniqueId": "648fdc9f-b927-44ae-8582-084daab1ce6c",
"_DocumentId": "192"
},
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "GlobalSeed",
"_Id": "37",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "How is notification of a new product or service item in GlobalSeed received?",
"Attachment": "An email sent to @TODO that a new product or service item has been created with the following information:|~|Record created/updated|~|Date/time|~|Item code|~|Description.|~|@TODO the frequency",
"_UniqueId": "6ab34e12-24d6-fb88-1975-8775072bf256",
"_Id": "45008",
"_Order": "28",
"_Number": ""
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "GlobalSeed",
"_Id": "37",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "What if the product or service item already exists in GlobalSeed?",
"Attachment": "1. Ensure that the product or service item has the correct status to be transacted on.|~|2. Check whether the product or service item exists in Ops, if not, |~|3. If the product or service item needs to be entered into AdvanceRetail, notify the Pricing and Product team via ServiceDesk (as per current state).",
"_UniqueId": "e2894ef6-bedb-846c-5551-849b7c0bdb3c",
"_Id": "46137",
"_Order": "29",
"_Number": ""
}
]
},
"_UniqueId": "5a67ad9f-4f52-9f6d-631e-ec42bea9ff12",
"_Id": "45006",
"_ParallelGroupingRef": "2",
"_Order": "24",
"_Number": "3.2"
},
{
"Text": "Enter the Gulf Product Record",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
},
{
"_Name": "Treasury Administrator",
"_Id": "21",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "AX09",
"_Id": "21",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Enter the new product into AX09 as per current state.|~|#NoChange",
"_UniqueId": "20a8a26d-ba39-edbe-9b29-e23ebcdd2f16",
"_Id": "45010",
"_Order": "31",
"_Number": "3.3.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Enter the new product into AdvanceRetail as per current state.|~|#NoChange #AdvanceRetail",
"_UniqueId": "d0a4fbf7-4461-6c5f-353a-77699e9d5600",
"_Id": "45011",
"_Order": "32",
"_Number": "3.3.2"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "GlobalFuel",
"_Id": "31",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Enter the new product into GlobalFuel as per current state.|~|#NoChange #GlobalFuel",
"_UniqueId": "476e3084-7e79-b6af-b31f-01a5ac597afe",
"_Id": "46209",
"_Order": "33",
"_Number": "3.3.3"
}
]
},
"_UniqueId": "f9581d56-8064-f1c9-4080-cbe1e2bb4e9c",
"_Id": "45009",
"_ParallelGroupingRef": "2",
"_Order": "30",
"_Number": "3.3"
},
{
"Text": "Send Notification of the Product or Service Item Creation",
"Ownerships": {
"Role": [
{
"_Name": "Grain and Seed Administrator",
"_Id": "259",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Business Coordinator",
"_Id": "262",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Systems and Project Manager",
"_Id": "261",
"_IsVirtual": "false"
},
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
},
{
"_Name": "Treasury Administrator",
"_Id": "21",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
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{
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{
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"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "Notify the relevant staff and/or contacts that the product or service item has been created and is able to be transacted on as per current state. |~|If required, provide details of how to locate the item in the appropriate legacy system including the item/SKU number.|~|#Manual #NoChange",
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"_Id": "46036",
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},
"_UniqueId": "93cc7e97-12fa-f9ef-9d7e-bb0737ef2ffd",
"_Id": "45014",
"_Order": "34",
"_Number": "4.0"
},
{
"Text": "Monitor the Reconciliation Report as required",
"Ownerships": {
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{
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"_Id": "259",
"_IsVirtual": "false"
},
{
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"_IsVirtual": "false"
},
{
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"_IsVirtual": "false"
},
{
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"_IsVirtual": "false"
},
{
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"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
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{
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"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Check the daily Reconciliation Report for any product or service item record inconsistencies between D365 Ops and appropriate legacy system(s).|~|#Transition",
"_UniqueId": "01583b5e-72b8-d856-90a1-94053da0e3f7",
"_Id": "46371",
"_Order": "37",
"_Number": "5.0.1"
},
{
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{
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"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Update appropriate fields in Ops and/or appropriate legacy systems if inconsistencies are identified.|~|#Transition",
"_UniqueId": "0f796f12-9b61-e940-3a42-62b08b5bdd85",
"_Id": "46421",
"_Order": "38",
"_Number": "5.0.2"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
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"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "What fields are monitored by the Reconciliation Report?",
"Attachment": "- D365 Product Number|~|-",
"_UniqueId": "95e6081e-e74a-12fe-04c9-68a9441d8af2",
"_Id": "46422",
"_Order": "39",
"_Number": ""
},
{
"Text": "How often will the Reconciliation Report run and how will it be received?",
"Attachment": "The report will be generated every weekday morning at 8am and will be sent automatically to product administrators from Pricing and Product, Nutrition, and Grain & Seed.",
"_UniqueId": "efd6c526-8869-bd75-3f36-5918001398fe",
"_Id": "78718",
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}
]
},
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"_Order": "36",
"_Number": "5.0"
}
]
},
"Outputs": {
"Output": {
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"_ToProcessId": "553",
"_ToProcess": "Create Purchase Order - Manual",
"_HowUsed": "Used to purchase product",
"_Output": "Transactable product created"
}
},
"LinkedStakeholders": {
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{
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"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Products or Services - Current",
"_Link": "Update Product or Service Item - Current",
"_ProcessId": "497"
}
]
},
"Stakeholders": "",
"Approvals": "",
"SystemStakeholders": {
"User": [
{
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"_Id": "228",
"_LastName": "McGrath",
"_FirstName": "Matt"
},
{
"_Name": "Phillip Bracefield",
"_Id": "55",
"_LastName": "Bracefield",
"_FirstName": "Phillip"
},
{
"_Name": "Mark Elliotte",
"_Id": "56",
"_LastName": "Elliotte",
"_FirstName": "Mark"
},
{
"_Name": "Mal Scrymgeour",
"_Id": "217",
"_LastName": "Scrymgeour",
"_FirstName": "Mal"
},
{
"_Name": "Phil Ryan",
"_Id": "80",
"_LastName": "Ryan",
"_FirstName": "Phil"
}
]
},
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"Targets": "",
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"_TotalCycleTimeDisplay": "-"
},
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},
"MetadataItem": {
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"_Value": "2018-07-31T21:17:07.3241696Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "There are multiple triggers for the creation of a new product or service item. At the point the request to create is received, all information required to create the record should be known and provided.|~||~|At the conclusion of the process, the product or service item will be transacted on in the appropriate legacy system(s) as per current state and in D365 Ops from Deployment 5 scheduled for September 2018.|~||~|This is a transitional process which will be implemented at Deployment 2 and remain until each of the legacy systems are decommissioned.",
"_Objective": "This process outlines the activities required to create a new product and service item record which will allow Farmlands to transact on it.",
"_Name": "Create Product or Service Item - Current",
"_UniqueId": "c9900d54-5b7d-46e5-a91a-97240aabddd3",
"_Id": "517",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "22.0",
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"_ExpertId": "232",
"_Expert": "Jessica Hobbs",
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"_Owner": "Jessica Hobbs",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
}
]
},
"Metadata": {
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"IncludeUnpublished": "true",
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}
},
"_ChampionId": "270",
"_Champion": "Siobhan Williamson",
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "@TODO",
"_Name": "Create Products or Services - Current",
"_UniqueId": "af926d24-44ba-4218-a299-245097433491",
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},
{
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}
},
"_ChampionId": "270",
"_Champion": "Siobhan Williamson",
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "@TODO",
"_Name": "Design Products or Services - Current",
"_UniqueId": "274a990a-2e69-4a79-81d7-83ba1c283f1d",
"_Id": "283"
},
{
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},
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},
{
"Text": "Receive and validate submitted Vendor Catalogue - D2",
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]
},
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"_Id": "49627",
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"_LinkedProcessName": "Receive and validate submitted Vendor Catalogue - D2",
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},
{
"Text": "Compare submitted Vendor Catalogue with current information - D2",
"Ownerships": {
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},
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]
},
"_UniqueId": "0da5dd53-20c2-d365-d983-dc6bdc6891fb",
"_Id": "49535",
"_LinkedProcessUniqueId": "aa592d31-86b7-4e4c-bc3d-61d34722a090",
"_LinkedProcessName": "Compare submitted Vendor Catalogue with current information - D2",
"_LinkedProcessId": "568",
"_Order": "2",
"_Number": "0.0"
},
{
"Text": "Request new product SKU - D2",
"Ownerships": {
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{
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},
{
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},
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"_Id": "49789",
"_LinkedProcessUniqueId": "7fb38b86-d63d-4816-b017-5d5d8163cea0",
"_LinkedProcessName": "Request new product SKU - D2",
"_LinkedProcessId": "571",
"_ParallelGroupingRef": "3",
"_Order": "3",
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},
{
"Text": "Approve Vendor Catalogue cost changes - D2",
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},
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}
]
},
"_UniqueId": "e3f4daa3-b1e2-0a09-77c3-2a0729cfb712",
"_Id": "49790",
"_LinkedProcessUniqueId": "1c5c4490-e8e6-4c3d-9592-d5d7508e2ed9",
"_LinkedProcessName": "Approve Vendor Catalogue cost changes - D2",
"_LinkedProcessId": "570",
"_ParallelGroupingRef": "3",
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},
{
"Text": "Update Vendor Catalogue - D2",
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]
},
"_UniqueId": "372442db-70ea-78d3-533c-3160ea3a5d1d",
"_Id": "49536",
"_LinkedProcessUniqueId": "7451349b-46ce-47ee-99f7-cb346faf0a6a",
"_LinkedProcessName": "Update Vendor Catalogue - D2",
"_LinkedProcessId": "573",
"_Order": "5",
"_Number": "0.0"
}
]
},
"ProcessGroupItems": {
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"_ProcessGroupItemId": "18654"
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]
},
"ProcessProcedures": {
"ProcessLink": [
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]
},
"ProcessProcedureTimeframe": {
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"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "4023954f-2f05-3f8b-6d8f-49fd3e38a4f7",
"_Id": "53262",
"_LinkedProcessUniqueId": "aa592d31-86b7-4e4c-bc3d-61d34722a090",
"_LinkedProcessName": "Compare submitted Vendor Catalogue with current information - D2",
"_LinkedProcessId": "568",
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},
{
"Text": "Compare submitted Vendor Catalogue with current information - D2",
"Ownerships": {
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]
},
"ProcessProcedureTimeframe": {
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"_TimeframeTypeId": "-1"
},
"_UniqueId": "a32091b9-5ac9-253f-807f-8c6b545d16c0",
"_Id": "53270",
"_LinkedProcessUniqueId": "aa592d31-86b7-4e4c-bc3d-61d34722a090",
"_LinkedProcessName": "Compare submitted Vendor Catalogue with current information - D2",
"_LinkedProcessId": "568",
"_Order": "9",
"_Number": "0.0"
}
],
"Activity": [
{
"Text": "Provide the Category Manager with the proposed changes",
"Ownerships": {
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"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
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"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "db2919e4-9f67-757d-458d-eb4cd4f088c4",
"_Id": "53263",
"_Order": "1",
"_Number": "1.0"
},
{
"Text": "Review the proposed cost changes",
"Ownerships": {
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{
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]
},
"ProcessProcedureTimeframe": {
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"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
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"_Id": "53265",
"_Order": "3",
"_Number": "2.0.1"
},
{
"Text": "Advise the new cell pricing if its to be updated",
"_UniqueId": "ba57165f-d6bb-bcd4-876b-5a7d21eb7aff",
"_Id": "53266",
"_Order": "4",
"_Number": "2.0.2"
},
{
"Text": "Liaise with vendor if necessary",
"_UniqueId": "c8bbdf92-b608-abf5-f665-46f560d1cfeb",
"_Id": "79445",
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"_Number": "2.0.3"
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]
},
"_UniqueId": "c2e9a8e4-b8d0-7952-f76f-e04e7557e149",
"_Id": "53264",
"_Order": "2",
"_Number": "2.0"
},
{
"Text": "Send approved cost changes to Price and Product",
"Ownerships": {
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}
]
},
"ProcessProcedureTimeframe": {
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"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Send back via email with attached spreadsheet",
"_UniqueId": "96f9f7e9-0358-2157-6d13-62b1a3e9d08b",
"_Id": "53269",
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]
},
"_UniqueId": "7f56fb05-79d9-782d-6ff8-7715b8db09ea",
"_Id": "53268",
"_Order": "6",
"_Number": "3.0"
},
{
"Text": "Prepare pricing and cost changes for import",
"Ownerships": {
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}
]
},
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"_UniqueId": "19110dce-6fcf-06d4-7d19-d24b15aec447",
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},
"LinkedStakeholders": {
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]
},
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},
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},
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},
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},
{
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"_Trigger": "Service desk has been raised"
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},
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{
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},
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"_UniqueId": "9216160b-8035-3106-3626-d7ba22b020a3",
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},
"_UniqueId": "e838b6ad-88ad-2348-ea18-04e4275005cf",
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}
],
"Activity": [
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]
},
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},
{
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"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Export the \"AR Supplier Item cost\" report for the vendor:|~|- Log into Insights|~|- Find \"AR Supplier Item Costs\" report under Supply Chain > Category Management|~|- Select All Categories and choose relevant supplier from the filter.|~|- Run report by clicking on the white arrow at the bottom of the screen.|~|- Once the result appears as above, click export arrow at the top of the screen.|~|- Select \"Export to XLS\" and click \"Export\"|~|- Drag copy of report into the front of the Vendor Catalogue workbook.|~|- Click Open to open report in Excel.|~|- Click Enable Editing button before proceeding.|~|- Click OK if the warning \"File error. Some number formats may have been lost\" appears.|~|- Reopen report downloaded from Insights.|~|- Right-click on AR Supplier Item Costs sheet and select Move or Copy.|~|- Select �supplier vendor catalogue� from the list and select Instructions on the Move or Copy window, then click OK.|~|#Insights|~|",
"_UniqueId": "0fff7b9a-e733-9453-46d7-3a6f4d7e3b43",
"_Id": "53229",
"_Order": "3",
"_Number": "1.0.1"
}
]
},
"_UniqueId": "4fe2266c-b37b-8ea9-665f-0d81835f5632",
"_Id": "53228",
"_Order": "2",
"_Number": "1.0"
},
{
"Text": "Compare the submitted Vendor Catalogue with the current information",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "XLS",
"_Id": "19",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Run the Vendor Template macro:|~|- Once AR Supplier Item Report is in the Vendor Catalogue, go to Macros > Run Vendor Template. |~|#XLS",
"_UniqueId": "8b9cdf10-98a7-3744-dc28-22aa78e01c5b",
"_Id": "53231",
"_Order": "5",
"_Number": "2.0.1"
},
{
"Text": "Save Price Calc Sheet|~|- Save to G:\\Pricing Product\\Supplier Price Updates\\2018 Vendor Templates|~|- Use the naming convention- of �AX Vendor Number��Supplier Name��SD#�Initials�|~|- Into the alphabetised folder e.g. A for API Consumer|~|- Ignore chasing information for discontinued and disallowed ordered products.|~|",
"_UniqueId": "e260e0d7-d609-7233-9a87-d751cd04a3d2",
"_Id": "53232",
"_Order": "6",
"_Number": "2.0.2"
}
]
},
"_UniqueId": "7e8775c0-afbe-09ab-1239-129717254480",
"_Id": "53230",
"_Order": "4",
"_Number": "2.0"
},
{
"Text": "Review exemptions (if required)",
"Ownerships": {
"Role": [
{
"_Name": "Category Assistant",
"_Id": "264",
"_IsVirtual": "false"
},
{
"_Name": "Category Manager",
"_Id": "27",
"_IsVirtual": "false"
},
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Identify products which don't match AR due to typos in the product code",
"_UniqueId": "4efb72ab-8fb0-325c-db81-96ab29f3c901",
"_Id": "53234",
"_Order": "8",
"_Number": "3.0.1"
},
{
"Text": "Identify products that have multiple pricing levels",
"_UniqueId": "d6d06215-62a3-c390-3d79-90eef09bf6a5",
"_Id": "53237",
"_Order": "11",
"_Number": "3.0.2"
}
],
"Note": [
{
"Text": "What if there are blank costs in the 'available prices' column?",
"Attachment": "Available prices will be populated with the number of times the supplier item code has appeared in the vendor catalogue- if this is still blank after the macro has been run EITHER: our supplier item code doesn�t match what the vendor has submitted or the Vendor hasn�t included it in their catalogue.",
"_UniqueId": "f2a393b2-49e2-b39d-7cd6-9c032ebf9d12",
"_Id": "53235",
"_Order": "9",
"_Number": ""
},
{
"Text": "What happens if I find a typo?",
"Attachment": "- If you don't know if the supplied catalogue or AR is incorrect, contact the Vendor to confirm|~|- Escalate to Category Manager or Assistance if necessary",
"_UniqueId": "43900615-1e6e-9c9b-1676-79ab111bb2e8",
"_Id": "53236",
"_Order": "10",
"_Number": ""
},
{
"Text": "What happens if I find a product with multiple pricing levels?",
"Attachment": "Review the prices in AR|~|Contact the Vendor if required|~|Check with Category Manager or Assistant if required",
"_UniqueId": "e42462e4-f8df-5803-c107-91ab6de27d21",
"_Id": "53238",
"_Order": "12",
"_Number": ""
},
{
"Text": "What are the potential mis-matches?",
"Attachment": "FL doesn't have the SKU, and vendor have listed|~|FL does have a SKU, and vendor doesn't listed|~|Different Supplier Item Code|~||~|Aim to have 100% match on FL SKUs, but judgment on products which aren't being sold|~|@todo how long should deleted products remain on the submitted catalogues|~|",
"_UniqueId": "67a846d9-a75e-e022-f8e9-21584779b86a",
"_Id": "79447",
"_Order": "13",
"_Number": ""
}
]
},
"_UniqueId": "22906be8-165d-b0b7-4697-8adc239d595c",
"_Id": "53233",
"_Order": "7",
"_Number": "3.0"
},
{
"Text": "Review new or deleted products (if required)",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Identify the products which have been deleted from the Vendor Catalogue, but which still exist in AR|~|#AdvanceRetail",
"_UniqueId": "4e8ac622-f7dc-3295-914b-52373e5927dd",
"_Id": "53240",
"_Order": "15",
"_Number": "4.0.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Identify the products which have are new the vendor catalogue and the status of 'Add', but which do not exist in AR|~|#AdvanceRetail",
"_UniqueId": "6271b340-55dd-9163-2c8a-bfdac543b3e7",
"_Id": "53243",
"_Order": "17",
"_Number": "4.0.2"
}
],
"Note": [
{
"Text": "What happens to deleted items?",
"Attachment": "@todo - Close in AR|~|Notify Cat Mgr if it a substitute, then notify Cat Mgr that substittue optioin is available. Close old product immediately, and then Cat Mgr can do new SKU Form|~|If its in the Price Review ,",
"_UniqueId": "0495bd46-3253-0b5e-a3f2-c163976d8bb4",
"_Id": "53241",
"_Order": "16",
"_Number": ""
}
]
},
"_UniqueId": "a726980a-e425-c7d2-58df-ef6243f3148f",
"_Id": "53239",
"_Order": "14",
"_Number": "4.0"
},
{
"Text": "Review cost changes (if required)",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Review all the price changes",
"_UniqueId": "4ed3d19e-42c9-9697-ac60-be7bf0759580",
"_Id": "53246",
"_Order": "20",
"_Number": "5.0.1"
},
{
"Text": "Provide those which require approval to the Category Manager",
"_UniqueId": "391ba1f8-67f5-b6e0-259b-b6771092c55f",
"_Id": "79448",
"_Order": "22",
"_Number": "5.0.2"
},
{
"Text": "Follow up with the Category Manager if approval has not been recieved within three working days.",
"_UniqueId": "9288486c-ec86-51da-f9b1-2037399bd074",
"_Id": "79449",
"_Order": "24",
"_Number": "5.0.3"
}
],
"Note": [
{
"Text": "How do I know if there are price variances?",
"Attachment": "Price variance tab- if they have entered cost break/regional pricing information here as this will need to be loaded manually in AR.|~|",
"_UniqueId": "f925df82-758e-8fab-50da-0c2f1d0fe902",
"_Id": "53247",
"_Order": "21",
"_Number": ""
},
{
"Text": "Which price changes should I refer to Category Managers, and which can I process immediately?",
"Attachment": "If there are any cost changes greater than 5%, then all the cost changes, even those below 5%, should be submitted to the Category Manager for review before cost is updated.|~||~|If you are processing an adhoc change and the price change is less than 5%, then update cost and sell pricing effective immediately. The sell pricing is to be updated based on maintaining the same margins.|~||~|For complete price updates all items are to go to the Category Manager for review.",
"_UniqueId": "c77f891e-6fa8-395a-e905-64f3d1a29e3f",
"_Id": "53248",
"_Order": "23",
"_Number": ""
}
]
},
"_UniqueId": "563f75c7-e5e5-bb5c-e254-20c4a2353a75",
"_Id": "53245",
"_Order": "19",
"_Number": "5.0"
}
],
"OrphanProcessLink": [
{
"Text": "Request new product SKU - D2",
"Ownerships": {
"Role": [
{
"_Name": "Category Manager",
"_Id": "27",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "0.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "1c8af3ca-e2fe-d458-00eb-b030b824912d",
"_Id": "53244",
"_LinkedProcessUniqueId": "7fb38b86-d63d-4816-b017-5d5d8163cea0",
"_LinkedProcessName": "Request new product SKU - D2",
"_LinkedProcessId": "571",
"_Order": "18",
"_Number": "0.0"
},
{
"Text": "Approve Vendor Catalogue cost changes - D2",
"Ownerships": {
"Role": [
{
"_Name": "Category Manager",
"_Id": "27",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "0.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "75de32d4-5f41-79c1-af97-8aabf0112051",
"_Id": "53249",
"_LinkedProcessUniqueId": "1c5c4490-e8e6-4c3d-9592-d5d7508e2ed9",
"_LinkedProcessName": "Approve Vendor Catalogue cost changes - D2",
"_LinkedProcessId": "570",
"_Order": "25",
"_Number": "0.0"
}
]
},
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Siobhan Williamson",
"_Owner": "Phillip Bracefield",
"_ProcessGroup": "Update Vendor Catalogue - D2",
"_Link": "Approve Vendor Catalogue cost changes - D2",
"_ProcessId": "570"
},
{
"_Expert": "Siobhan Williamson",
"_Owner": "Phillip Bracefield",
"_ProcessGroup": "Update Vendor Catalogue - D2",
"_Link": "Monitor for vendor changes to NPC - D2",
"_ProcessId": "574"
},
{
"_Expert": "Siobhan Williamson",
"_Owner": "Phillip Bracefield",
"_ProcessGroup": "Update Vendor Catalogue - D2",
"_Link": "Receive and validate submitted Vendor Catalogue - D2",
"_ProcessId": "575"
},
{
"_Expert": "Siobhan Williamson",
"_Owner": "Phillip Bracefield",
"_ProcessGroup": "Update Vendor Catalogue - D2",
"_Link": "Request new product SKU - D2",
"_ProcessId": "571"
},
{
"_Expert": "Siobhan Williamson",
"_Owner": "Phillip Bracefield",
"_ProcessGroup": "Update Vendor Catalogue - D2",
"_Link": "Update Vendor Catalogue - D2",
"_ProcessId": "573"
}
]
},
"Stakeholders": "",
"Approvals": "",
"SystemStakeholders": {
"User": [
{
"_Name": "Matt McGrath",
"_Id": "228",
"_LastName": "McGrath",
"_FirstName": "Matt"
},
{
"_Name": "Mal Scrymgeour",
"_Id": "217",
"_LastName": "Scrymgeour",
"_FirstName": "Mal"
}
]
},
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:17:07.9803838Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "Changes to product information AR are identified and any cost changes are approved by the Category Manager",
"_Name": "Compare submitted Vendor Catalogue with current information - D2",
"_UniqueId": "aa592d31-86b7-4e4c-bc3d-61d34722a090",
"_Id": "568",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "5.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_GroupId": "215",
"_Group": "Update Vendor Catalogue - D2",
"_ExpertId": "270",
"_Expert": "Siobhan Williamson",
"_OwnerId": "55",
"_Owner": "Phillip Bracefield",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Update Vendor Catalogue - D2",
"_UniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_Id": "215",
"_ProcessGroupItemId": "18657"
}
]
},
"ProcessProcedures": {
"Activity": [
{
"Text": "Raise a Service Desk request for vendor",
"Ownerships": {
"Role": [
{
"_Name": "Category Manager",
"_Id": "27",
"_IsVirtual": "false"
},
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "ServiceDeskPlus",
"_Id": "29",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Create a Service Desk request for the vendor, using vendor AX number|~|#ServiceDeskPlus",
"_UniqueId": "b3629a93-7c7a-6170-7291-f4e550a9f010",
"_Id": "53224",
"_Order": "1",
"_Number": "1.0.1"
}
]
},
"_UniqueId": "dfb14f35-e1d5-7221-f64f-3e4f47837d96",
"_Id": "53223",
"_Order": "0",
"_Number": "1.0"
},
{
"Text": "Check the NPC website",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Go to the National Product Catalogue (formerly known as GS1net) website|~|",
"_UniqueId": "d659d3fe-cfc1-2bcf-445e-cbccc2c64c01",
"_Id": "53215",
"_Order": "3",
"_Number": "2.0.1"
},
{
"Text": "Each fortnight, or if Category Manager has notified that a vendor will making a change",
"_UniqueId": "e3ba2c1f-7af9-6b8b-40cf-9eac82ea4d9d",
"_Id": "53217",
"_Order": "5",
"_Number": "2.0.2"
}
],
"WebLink": {
"Text": "National Product Catalogue",
"Attachment": "https://cataloguepublisher.gs1au.org/publishing/auth/index.do",
"_UniqueId": "803b6129-dd04-fa3e-3fc9-a6bed58d7a3e",
"_Id": "53216",
"_Order": "4",
"_Number": ""
}
},
"_UniqueId": "ab546a87-ff56-b821-ed98-27a67cc5b0fe",
"_Id": "53214",
"_Order": "2",
"_Number": "2.0"
},
{
"Text": "Follow up with vendor, if required",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "If the vendor was expected to submit a change for a product to the NPC (for example, if the vendor had notified the Category Manager of an upcoming change to a product) and the expected date has past, then follow up with the vendor",
"_UniqueId": "960ac5d8-2716-f037-c59c-546c6bbbd460",
"_Id": "53220",
"_Order": "8",
"_Number": "3.0.1"
}
]
},
"_UniqueId": "a8035477-c143-0540-8898-3ef8e0455eb2",
"_Id": "53219",
"_Order": "7",
"_Number": "3.0",
"_LinkedDecisionUniqueId": "5e6ea975-9332-c47b-1ef0-55d15566848c"
},
{
"Text": "Export the catalogue for the vendor",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "@todo confirm steps to export product list.|~|@todo confirm if all items are exported|~|Export the changed products",
"_UniqueId": "cb9fb219-39b1-a5be-a498-98b2524ec70e",
"_Id": "53222",
"_Order": "10",
"_Number": "4.0.1"
}
]
},
"_UniqueId": "669db6fa-4b7e-8f65-f4e1-72073fa77b6e",
"_Id": "53221",
"_Order": "9",
"_Number": "4.0"
}
],
"Decision": {
"Text": "Are there new or updated products?",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
],
"DecisionOrphanRole": {
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "0.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "5e6ea975-9332-c47b-1ef0-55d15566848c",
"_Id": "53218",
"_Order": "6",
"_Number": "0.0",
"_DecisionLinkType": "Activity",
"_DecisionLinkIsYes": "false"
},
"ProcessLink": [
{
"Text": "Compare submitted Vendor Catalogue with current information - D2",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "aedd60ab-fa2d-13be-283c-ed27600c712c",
"_Id": "53225",
"_LinkedProcessUniqueId": "aa592d31-86b7-4e4c-bc3d-61d34722a090",
"_LinkedProcessName": "Compare submitted Vendor Catalogue with current information - D2",
"_LinkedProcessId": "568",
"_Order": "11",
"_Number": "0.0"
}
]
},
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Siobhan Williamson",
"_Owner": "Phillip Bracefield",
"_ProcessGroup": "Update Vendor Catalogue - D2",
"_Link": "Compare submitted Vendor Catalogue with current information - D2",
"_ProcessId": "568"
}
]
},
"Stakeholders": "",
"Approvals": "",
"SystemStakeholders": {
"User": [
{
"_Name": "Matt McGrath",
"_Id": "228",
"_LastName": "McGrath",
"_FirstName": "Matt"
}
]
},
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:17:08.1835093Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "Check the NPC for updates to the vendors' catalogues and raise Service Desk requests for changes",
"_Name": "Monitor for vendor changes to NPC - D2",
"_UniqueId": "a85edab9-43ce-48d9-b9f3-191c612d479c",
"_Id": "574",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "7.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_GroupId": "215",
"_Group": "Update Vendor Catalogue - D2",
"_ExpertId": "270",
"_Expert": "Siobhan Williamson",
"_OwnerId": "55",
"_Owner": "Phillip Bracefield",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Update Vendor Catalogue - D2",
"_UniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_Id": "215",
"_ProcessGroupItemId": "18658"
}
]
},
"Triggers": {
"Trigger": [
{
"_Id": "341",
"_Volume": "TBC",
"_Frequency": "Adhoc",
"_Trigger": "Vendor uploads catalogue to the Vendor landing page @todo what is the notification"
}
]
},
"ProcessProcedures": {
"Activity": [
{
"Text": "Download the submitted Vendor Catalogue",
"Ownerships": {
"Role": [
{
"_Name": "Data Integrity Officer",
"_Id": "281",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Check the uploaded file is a vendor catalogue",
"_UniqueId": "5c988a2c-6fe8-cf8a-6481-b397ad136109",
"_Id": "53281",
"_Order": "1",
"_Number": "1.0.1"
}
],
"Note": [
{
"Text": "What if the file is not a vendor catalogue?",
"Attachment": "@todo Send back to Supplier/Vendor",
"_UniqueId": "72ee73f1-25ab-268f-8505-7893b671cec3",
"_Id": "53282",
"_Order": "2",
"_Number": ""
}
]
},
"_UniqueId": "af5bdc59-6d70-607a-2365-54d2d28ada98",
"_Id": "53280",
"_Order": "0",
"_Number": "1.0"
},
{
"Text": "Review the data quality",
"Ownerships": {
"Role": [
{
"_Name": "Data Integrity Officer",
"_Id": "281",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Add Vendor Number/Name as File Name & Vendor Information",
"_UniqueId": "5b6ee3df-fce9-2990-21b1-764704e6e62b",
"_Id": "53284",
"_Order": "4",
"_Number": "2.0.1"
},
{
"Text": "Validate the spreadsheet template is correct:|~|- Template version is 1.32 or later (Instructions sheet, C2)|~|- None of the worksheet names have changed|~|- None of the column headings have changed|~|",
"_UniqueId": "11f033f9-c6fd-7a8c-0a87-c4fab6afb189",
"_Id": "53285",
"_Order": "5",
"_Number": "2.0.2"
},
{
"Text": "Validate the data format:|~|- There are no fields highlighted in red|~|- All cells are formatted as �Text�",
"_UniqueId": "a70e3d4f-4a85-b73a-fa71-e16d17fb6f5c",
"_Id": "53288",
"_Order": "7",
"_Number": "2.0.3"
}
],
"Note": [
{
"Text": "What do I do if any columns are missing?",
"Attachment": "If the following columns are missing, check with Cheri:|~|- GTIN/Barcode|~|- Vendor Item Code|~|- Item Description |~|- Purchase Unit of Measure|~|- Farmlands Invoiced Cost",
"_UniqueId": "192f6a1d-bfd6-705b-fa79-fe916f73815c",
"_Id": "53287",
"_Order": "6",
"_Number": ""
}
]
},
"_UniqueId": "4a331d74-0ac0-76f5-1e16-556dc80bd6b8",
"_Id": "53283",
"_Order": "3",
"_Number": "2.0"
},
{
"Text": "Raise Service Desk request for vendor",
"Ownerships": {
"Role": [
{
"_Name": "Data Integrity Officer",
"_Id": "281",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "ServiceDeskPlus",
"_Id": "29",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Create a Service Desk request for the vendor, using vendor AX number|~|#ServiceDeskPlus",
"_UniqueId": "7b4de02b-07a0-66ea-6225-0d323315d2ca",
"_Id": "53290",
"_Order": "9",
"_Number": "3.0.1"
}
]
},
"_UniqueId": "f2e1aa38-3054-43eb-dacb-bbbd37705a19",
"_Id": "53289",
"_Order": "8",
"_Number": "3.0"
},
{
"Text": "Check data quality",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Validate the data has been completed:|~|- Vendor Account Number is on Vendor Information sheet (B11)|~|- Vendor Account Number is correct|~|Core Product Information Page:|~|- GTIN/Barcode|~|- Vendor Item Code|~|- Item Description |~|- Purchase Unit of Measure|~|- Farmlands Invoiced Cost|~|",
"_UniqueId": "636636e5-3a3f-1d50-e930-b9d525bb094c",
"_Id": "53286",
"_Order": "11",
"_Number": "4.0.1"
}
]
},
"_UniqueId": "5ec008e6-7cff-4a70-fb31-76989484e025",
"_Id": "79463",
"_Order": "10",
"_Number": "4.0"
}
],
"ProcessLink": [
{
"Text": "Compare submitted Vendor Catalogue with current information - D2",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "fcc1d7ac-8614-6269-bb24-51833c2dbfc5",
"_Id": "53291",
"_LinkedProcessUniqueId": "aa592d31-86b7-4e4c-bc3d-61d34722a090",
"_LinkedProcessName": "Compare submitted Vendor Catalogue with current information - D2",
"_LinkedProcessId": "568",
"_Order": "12",
"_Number": "0.0"
}
]
},
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Siobhan Williamson",
"_Owner": "Phillip Bracefield",
"_ProcessGroup": "Update Vendor Catalogue - D2",
"_Link": "Compare submitted Vendor Catalogue with current information - D2",
"_ProcessId": "568"
}
]
},
"Stakeholders": "",
"Approvals": "",
"SystemStakeholders": {
"User": [
{
"_Name": "Matt McGrath",
"_Id": "228",
"_LastName": "McGrath",
"_FirstName": "Matt"
}
]
},
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:17:08.3553869Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "Receive a Vendor Catalogue via the Vendor Landing Page on the Farmlands website and validate the data is ready for comparison",
"_Name": "Receive and validate submitted Vendor Catalogue - D2",
"_UniqueId": "b6f51aca-c059-435b-b049-934699b1322c",
"_Id": "575",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "5.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_GroupId": "215",
"_Group": "Update Vendor Catalogue - D2",
"_ExpertId": "270",
"_Expert": "Siobhan Williamson",
"_OwnerId": "55",
"_Owner": "Phillip Bracefield",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Update Vendor Catalogue - D2",
"_UniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_Id": "215",
"_ProcessGroupItemId": "18655"
}
]
},
"ProcessProcedures": {
"ProcessLink": [
{
"Text": "Compare submitted Vendor Catalogue with current information - D2",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "ca39c15d-1d5b-231d-9b92-1aa8af15e1b5",
"_Id": "53251",
"_LinkedProcessUniqueId": "aa592d31-86b7-4e4c-bc3d-61d34722a090",
"_LinkedProcessName": "Compare submitted Vendor Catalogue with current information - D2",
"_LinkedProcessId": "568",
"_Order": "0",
"_Number": "0.0"
},
{
"Text": "Compare submitted Vendor Catalogue with current information - D2",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "9fdc0617-d32b-a8b8-2897-fc0ff3e423a0",
"_Id": "53261",
"_LinkedProcessUniqueId": "aa592d31-86b7-4e4c-bc3d-61d34722a090",
"_LinkedProcessName": "Compare submitted Vendor Catalogue with current information - D2",
"_LinkedProcessId": "568",
"_Order": "11",
"_Number": "0.0"
}
],
"Activity": [
{
"Text": "Provide Category Manager with the new product information",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "If there are multiple Category Managers applicable to the vendor, then send to Category Manager that holds the relationship with the vendor (usually who has the most products categorised to a their category). (@todo change to Note)",
"_UniqueId": "b4db719f-f85c-68a5-f7ef-c78a2aac9f6f",
"_Id": "53253",
"_Order": "2",
"_Number": "1.0.1"
}
]
},
"_UniqueId": "6271e9b2-458f-ce35-b9d1-9cfe19605d4b",
"_Id": "53252",
"_Order": "1",
"_Number": "1.0"
},
{
"Text": "Review product information",
"Ownerships": {
"Role": [
{
"_Name": "Category Manager",
"_Id": "27",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Check the product information",
"_UniqueId": "f1d94554-0299-f428-b4f7-ab51d2fc4d5b",
"_Id": "53255",
"_Order": "4",
"_Number": "2.0.1"
}
]
},
"_UniqueId": "6dd12ddd-62a0-1545-d31a-bba2d54fac8d",
"_Id": "53254",
"_Order": "3",
"_Number": "2.0"
},
{
"Text": "Request a new product is created",
"Ownerships": {
"Role": [
{
"_Name": "Category Manager",
"_Id": "27",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "If the product should be added to the Farmlands' available items, then complete New SKU Application Form @todo confirm form url (http://mysource/services/Forms/Lists/SKU_Details/AllItems.aspx)",
"_UniqueId": "ab17952b-9b57-747a-c0a6-83aeb7af8b04",
"_Id": "53257",
"_Order": "6",
"_Number": "3.0.1"
},
{
"Text": "Send completed form to Pricing and Product Coordinator to create",
"_UniqueId": "5ce6ae80-00b4-9db6-4fca-58b20d173b55",
"_Id": "53258",
"_Order": "7",
"_Number": "3.0.2"
},
{
"Text": "Task Description",
"_UniqueId": "232ad922-9d75-bb04-28f8-2c53eccf6aa3",
"_Id": "79450",
"_Order": "8",
"_Number": "3.0.3"
}
]
},
"_UniqueId": "23bddcdd-f854-8fa4-7793-8b0c8efefe4e",
"_Id": "53256",
"_ParallelGroupingRef": "1",
"_Order": "5",
"_Number": "3.0"
},
{
"Text": "Confirm that the product will not be created",
"Ownerships": {
"Role": [
{
"_Name": "Category Manager",
"_Id": "27",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "If the product should not be added, then notify the Pricing and Product Coordinator.",
"_UniqueId": "4369466b-5179-38d7-f955-4ff59dbde338",
"_Id": "53260",
"_Order": "10",
"_Number": "3.1.1"
}
]
},
"_UniqueId": "50f824b9-f2c8-5df6-c115-722ac7ffd72d",
"_Id": "53259",
"_ParallelGroupingRef": "1",
"_Order": "9",
"_Number": "3.1"
}
]
},
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Siobhan Williamson",
"_Owner": "Phillip Bracefield",
"_ProcessGroup": "Update Vendor Catalogue - D2",
"_Link": "Compare submitted Vendor Catalogue with current information - D2",
"_ProcessId": "568"
}
]
},
"Stakeholders": "",
"Approvals": "",
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:17:08.5428858Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "Request a new product SKU be created in AR and provide the relevent details|~|",
"_Name": "Request new product SKU - D2",
"_UniqueId": "7fb38b86-d63d-4816-b017-5d5d8163cea0",
"_Id": "571",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "5.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_GroupId": "215",
"_Group": "Update Vendor Catalogue - D2",
"_ExpertId": "270",
"_Expert": "Siobhan Williamson",
"_OwnerId": "55",
"_Owner": "Phillip Bracefield",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Update Vendor Catalogue - D2",
"_UniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_Id": "215",
"_ProcessGroupItemId": "18699"
}
]
},
"Triggers": {
"Trigger": [
{
"_Id": "352",
"_Volume": "1 per week",
"_Frequency": "Adhoc",
"_Trigger": "TBC"
}
]
},
"ProcessProcedures": {
"Activity": [
{
"Text": "Generate the data quality reports",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "PowerBI",
"_Id": "53",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Run duplicate barcode report #PowerBI",
"_UniqueId": "2d9713be-a258-1b77-9e3a-3f8305c00d8e",
"_Id": "79452",
"_Order": "1",
"_Number": "1.0.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "PowerBI",
"_Id": "53",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Run barcode special characters report #PowerBI",
"_UniqueId": "67b3e2e5-33f4-98e6-9a2a-197cd57515c2",
"_Id": "79453",
"_Order": "2",
"_Number": "1.0.2"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "PowerBI",
"_Id": "53",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Run hazardous goods missing attribute report #PowerBI",
"_UniqueId": "9ef96fd0-a6f2-b23b-05bc-532138069227",
"_Id": "79454",
"_Order": "3",
"_Number": "1.0.3"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "PowerBI",
"_Id": "53",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Run missing product information report #PowerBI",
"_UniqueId": "bf5c8317-72cd-678e-1241-e7ad7ed25989",
"_Id": "79455",
"_Order": "4",
"_Number": "1.0.4"
}
]
},
"_UniqueId": "d6ccaf63-225c-4288-a645-7c69173a1e2a",
"_Id": "79451",
"_Order": "0",
"_Number": "1.0"
},
{
"Text": "Review reports for products that need correcting",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Duplicate barcode report - if two products have the same barcode, these will need to be corrected in #Ops and #AdvanceRetail.",
"_UniqueId": "e29fd5cb-6756-6ecb-3f11-8d9b97a36d65",
"_Id": "79457",
"_Order": "6",
"_Number": "2.0.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Barcode with special characters - if a product has a barcode with special characters, then those characters should be removed in #Ops and #AdvanceRetail.",
"_UniqueId": "611b46d3-3085-3b35-5650-937aa68a6f21",
"_Id": "79458",
"_Order": "7",
"_Number": "2.0.2"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Hazardous goods missing attributes - these products will need the mandatory attributes completing in #Ops. As at go-live of D2, these will not be completed, so the report will list all products in the Crop Protection category.",
"_UniqueId": "b609daf0-e85f-2b69-c7ab-a443927894a1",
"_Id": "79459",
"_Order": "8",
"_Number": "2.0.3"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Missing product information - these products will need the mandatory attributes completing in #Ops.",
"_UniqueId": "3a663a25-f400-a5ea-26bb-a56088dd8c25",
"_Id": "79460",
"_Order": "9",
"_Number": "2.0.4"
}
]
},
"_UniqueId": "f26e61cd-b1e4-791c-6225-9dc76adcf081",
"_Id": "79456",
"_Order": "5",
"_Number": "2.0"
}
],
"Decision": {
"Text": "Are there products which need updating?",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
],
"DecisionOrphanRole": {
"_Name": "Pricing and Product Team",
"_Id": "292",
"_IsVirtual": "false"
}
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "0.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "feb83be3-8341-8608-e486-de4a2b6fd4a2",
"_Id": "79461",
"_LinkedProcessUniqueId": "17df595f-574a-47f1-90eb-327e583944fa",
"_LinkedProcessName": "Update Product or Service Item - Current",
"_LinkedProcessId": "497",
"_Order": "10",
"_Number": "0.0",
"_DecisionLinkType": "ProcessLink",
"_DecisionLinkIsYes": "true"
}
},
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Products or Services - Current",
"_Link": "Update Product or Service Item - Current",
"_ProcessId": "497"
}
]
},
"Stakeholders": "",
"Approvals": "",
"SystemStakeholders": {
"User": [
{
"_Name": "Matt McGrath",
"_Id": "228",
"_LastName": "McGrath",
"_FirstName": "Matt"
},
{
"_Name": "Mal Scrymgeour",
"_Id": "217",
"_LastName": "Scrymgeour",
"_FirstName": "Mal"
}
]
},
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:17:08.6835050Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "Identify any product data quality issues in D365 Ops, which are based on Farmlands rules and which can't be controlled by D365 Ops user interface, and initiatie remedial activities.",
"_Name": "Review product data quality - D2",
"_UniqueId": "defba6d8-907e-42a0-b275-27a63aa7dfb0",
"_Id": "749",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "5.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_GroupId": "215",
"_Group": "Update Vendor Catalogue - D2",
"_ExpertId": "285",
"_Expert": "Tom Shanley",
"_OwnerId": "285",
"_Owner": "Tom Shanley",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Update Vendor Catalogue - D2",
"_UniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_Id": "215",
"_ProcessGroupItemId": "18656"
}
]
},
"ProcessProcedures": {
"ProcessLink": [
{
"Text": "Compare submitted Vendor Catalogue with current information - D2",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "a130be2e-4d33-0662-07f5-8db252c02626",
"_Id": "53271",
"_LinkedProcessUniqueId": "aa592d31-86b7-4e4c-bc3d-61d34722a090",
"_LinkedProcessName": "Compare submitted Vendor Catalogue with current information - D2",
"_LinkedProcessId": "568",
"_Order": "0",
"_Number": "0.0"
},
{
"Text": "Update Product or Service Item - Current",
"Ownerships": {
"Role": [
{
"_Name": "Grain and Seed Administrator",
"_Id": "259",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Business Coordinator",
"_Id": "262",
"_IsVirtual": "false"
},
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "1eeb008a-c3e7-69de-7cfe-974ec443be7c",
"_Id": "53272",
"_LinkedProcessUniqueId": "17df595f-574a-47f1-90eb-327e583944fa",
"_LinkedProcessName": "Update Product or Service Item - Current",
"_LinkedProcessId": "497",
"_Order": "1",
"_Number": "0.0"
}
],
"Activity": [
{
"Text": "Store Vendor Catalogue in shared folders",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Sharepoint",
"_Id": "30",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Save to TBC|~|#Sharepoint",
"_UniqueId": "3e360273-ffe0-2c5a-7976-4b8f40fc3136",
"_Id": "53274",
"_Order": "3",
"_Number": "1.0.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "AX09",
"_Id": "21",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Save Vendor Catalogue for Data Migration:|~|- Save to \\\\vm-d-db03\\PIMMasterData\\VendorTemplates\\Released|~|- Save file as: \"Product Catalogue <AX09 vendor number vendor name>.xlsx�|~|- Ensure there is only a single Product Catalogue for each vendor.",
"_UniqueId": "e11ab456-e0eb-3c62-44ea-e72da3bdc6d0",
"_Id": "53275",
"_Order": "4",
"_Number": "1.0.2"
}
]
},
"_UniqueId": "55df9aad-20bb-72ec-ec09-437c99b4bbff",
"_Id": "53273",
"_Order": "2",
"_Number": "1.0"
},
{
"Text": "Notify the vendor",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "- Use the Closing Price Review Template|~|- Attach the catalogue for their future reference",
"_UniqueId": "adf90ddc-3161-2b12-9a4a-404c0fb69e16",
"_Id": "53279",
"_Order": "6",
"_Number": "2.0.1"
}
]
},
"_UniqueId": "9cd2a240-118f-c3d3-1f11-2a103abb65b3",
"_Id": "53278",
"_Order": "5",
"_Number": "2.0"
},
{
"Text": "Resolve Service Desk request",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "ServiceDeskPlus",
"_Id": "29",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Resolve the job|~|#ServiceDeskPlus",
"_UniqueId": "dd44dbcc-b3e1-c3a9-afd0-9c08ead0a64a",
"_Id": "53277",
"_Order": "8",
"_Number": "3.0.1"
},
{
"Text": "Use the resolution template",
"_UniqueId": "081d0c24-05ea-4641-80c6-aa2281992c8e",
"_Id": "79462",
"_Order": "9",
"_Number": "3.0.2"
}
]
},
"_UniqueId": "cc8d0d08-18d7-b2dd-21b4-2f3e9f517234",
"_Id": "53276",
"_Order": "7",
"_Number": "3.0"
}
]
},
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Siobhan Williamson",
"_Owner": "Phillip Bracefield",
"_ProcessGroup": "Update Vendor Catalogue - D2",
"_Link": "Compare submitted Vendor Catalogue with current information - D2",
"_ProcessId": "568"
},
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Products or Services - Current",
"_Link": "Update Product or Service Item - Current",
"_ProcessId": "497"
}
]
},
"Stakeholders": "",
"Approvals": "",
"SystemStakeholders": {
"User": [
{
"_Name": "Matt McGrath",
"_Id": "228",
"_LastName": "McGrath",
"_FirstName": "Matt"
}
]
},
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:17:08.8710038Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "To update Farmlands systems with the latest, approved product information in the Vendor Catalogue",
"_Name": "Update Vendor Catalogue - D2",
"_UniqueId": "7451349b-46ce-47ee-99f7-cb346faf0a6a",
"_Id": "573",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "6.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_GroupId": "215",
"_Group": "Update Vendor Catalogue - D2",
"_ExpertId": "270",
"_Expert": "Siobhan Williamson",
"_OwnerId": "55",
"_Owner": "Phillip Bracefield",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
}
]
},
"Metadata": {
"ProcessGroupXmlGenerationOptions": {
"RecursionLevel": "Full",
"IncludeOverviewOnly": "false",
"IncludeUnpublished": "true",
"StubProcesses": "false"
}
},
"_ChampionId": "55",
"_Champion": "Phillip Bracefield",
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "To update Farmlands' Vendor Catalogue information using data provided by vendors using the Vendor Catalogue template or the National Product Catalogue",
"_Name": "Update Vendor Catalogue - D2",
"_UniqueId": "b809cafb-9876-4757-bc9c-c7e1276891a6",
"_Id": "215"
}
],
"Process": [
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Manage Products or Services - Current",
"_UniqueId": "b066344f-112b-4813-9b1a-ef05ea1a5d25",
"_Id": "285",
"_ProcessGroupItemId": "18631"
}
]
},
"ProcessProcedures": {
"Activity": [
{
"Text": "Validate the Information Provided",
"Ownerships": {
"Role": [
{
"_Name": "Grain and Seed Administrator",
"_Id": "259",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Business Coordinator",
"_Id": "262",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Systems and Project Manager",
"_Id": "261",
"_IsVirtual": "false"
},
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
},
{
"_Name": "Treasury Administrator",
"_Id": "21",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "AX09",
"_Id": "21",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "GlobalNutrition",
"_Id": "35",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "GlobalSeed",
"_Id": "37",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Determine whether the product or service item already exists.|~|#Transition #Ops #AdvanceRetail #GlobalNutrition #GlobalSeed #AX09",
"_UniqueId": "0c947eb6-6703-4dac-aa4f-5aef46a5e315",
"_Id": "45017",
"_Order": "1",
"_Number": "1.0.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "NoChange",
"_Id": "38",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "Check that the information provided is accurate and that the record requires an update.|~|#Manual #NoChange",
"_UniqueId": "81ea29f6-1a47-eb37-402b-a1d8fc46ec65",
"_Id": "46359",
"_Order": "3",
"_Number": "1.0.2"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Determine whether the update needs to be completed in:|~|1. Both Ops and appropriate legacy system(s)|~|2. Ops only|~|2. Legacy system(s) only",
"_UniqueId": "2afe4d22-0e0e-95e0-c2e4-cc0899739b3d",
"_Id": "47214",
"_Order": "6",
"_Number": "1.0.3"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "What if the product or service item doesn't exist in Ops and/or the appropriate legacy system?",
"Attachment": "Move to the \"Create Product or Service Item - D2\" process.",
"_UniqueId": "99e144e8-cd01-bd96-d557-bfb80fe255c0",
"_Id": "46358",
"_Order": "2",
"_Number": ""
},
{
"Text": "What if the information provided is incorrect?",
"Attachment": "Two options to obtain accurate information are:|~|1. Contact the requestor to ask for the required information.|~|2. Contact the Vendor directly.",
"_UniqueId": "ec253f9a-9976-4c8b-ada2-547c8aede160",
"_Id": "45018",
"_Order": "4",
"_Number": ""
},
{
"Text": "What if the record doesn't require an update?",
"Attachment": "Notify the requestor that the requested update has not been completed and the reason why.",
"_UniqueId": "c0dae2dc-01a8-3042-cb03-5a7fbfeb3120",
"_Id": "46360",
"_Order": "5",
"_Number": ""
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Do all updates need to be completed in both Ops and the appropriate legacy system(s)?",
"Attachment": "As at D2, some fields updates may only need to be completed in Ops or the appropriate legacy system, not both. |~||~|Ops Only|~|- If updates are required to the fields that were entered in Ops when the item was created, they should be maintained.|~||~|Legacy System Only: |~|-Pricing will not be captured in Ops until a later deployment (D6). Until this time, all pricing data should be entered into the appropriate legacy system(s).|~|@TODO Additional fields TBC",
"_UniqueId": "18760fbb-c1be-98af-3d1e-8d33c2c1753f",
"_Id": "47215",
"_Order": "7",
"_Number": ""
}
]
},
"_UniqueId": "2ff6a728-6a84-4ae6-9a77-0ff2b2c66197",
"_Id": "45016",
"_Order": "0",
"_Number": "1.0"
},
{
"Text": "Update the Product or Service Item Record",
"Ownerships": {
"Role": [
{
"_Name": "Grain and Seed Administrator",
"_Id": "259",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Business Coordinator",
"_Id": "262",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Systems and Project Manager",
"_Id": "261",
"_IsVirtual": "false"
},
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
},
{
"_Name": "Treasury Administrator",
"_Id": "21",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "NewProcess",
"_Id": "40",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "Locate and update the appropriate fields in the product or service item record.|~|#Ops #NewProcess",
"_UniqueId": "557f8410-88ee-47fb-bf00-841dd41f919b",
"_Id": "45020",
"_Order": "10",
"_Number": "2.0.1"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Blocking a released product or service item from being sold/purchased",
"Attachment": "If a released product or service item is no longer to be sold or purchased by Farmlands - |~|1. In D365 Ops ensure that the following fields are uodated:|~|- Purchase order (fast tab) > Other (field group) > Stopped (field) = Yes|~|- Inventory (fast tab) > Other (field group) > Stopped (field) = Yes|~|- Sales order (fast tab) > Other (field group) > Stopped (field) = Yes|~|#NewProcess|~|2. Ensure that the product or service item record in the Legacy System(s) has the appropriate status to block transactions against it|~|#NoChange",
"_UniqueId": "423cc807-38bb-0570-ac96-c2c3b4a60221",
"_Id": "64262",
"_Order": "11",
"_Number": ""
}
]
},
"_UniqueId": "44aef4b4-e0f3-4ea1-9f49-18537dc6f37a",
"_Id": "45019",
"_Order": "9",
"_Number": "2.0"
},
{
"Text": "Update the Retail Product or Service Item Record",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "NoChange",
"_Id": "38",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
},
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Locate and update product or service item details in AdvanceRetail as per current state|~|#AdvanceRetail #NoChange",
"_UniqueId": "bb8e88a7-b6e5-44ad-bc00-f9b72043fed7",
"_Id": "45022",
"_Order": "13",
"_Number": "3.0.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Sharepoint",
"_Id": "30",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "Manual",
"_Id": "36",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "Update the SharePoint Price Lists as per current state. |~|#NoChange #Manual",
"_UniqueId": "15ec9f3c-d1c2-bea1-248a-ef6098c1e1da",
"_Id": "46362",
"_Order": "16",
"_Number": "3.0.2"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "AX09",
"_Id": "21",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "NoChange",
"_Id": "38",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "If the product or service is in the Hawera DC, update the record in AX09.|~|#AX09 #NoChange",
"_UniqueId": "53fded6b-fa78-6cfb-1539-25a5610cf76a",
"_Id": "46363",
"_Order": "17",
"_Number": "3.0.3"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Can I still use the SPI tool to update pricing?",
"Attachment": "The SPI tool can be still be used to update pricing for existing products in AdvanceRetail.",
"_UniqueId": "bc976321-7e04-ac83-3292-3bf44b2138e4",
"_Id": "46131",
"_Order": "14",
"_Number": ""
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "What if the request to update a product or service item requires the creation of a new SKU rather than an update?",
"Attachment": "1. Create the new SKU as per current state.|~|2. Create a barcode with the type of \"LEGACY\" in Ops and enter the AdvanceRetail item number.",
"_UniqueId": "970bbb2d-32a6-1e5a-7f2e-0dec86f2c7ae",
"_Id": "46361",
"_Order": "15",
"_Number": ""
}
]
},
"_UniqueId": "dc5cf6ed-05b7-40d2-995d-946cbb683c2d",
"_Id": "45021",
"_ParallelGroupingRef": "2",
"_Order": "12",
"_Number": "3.0"
},
{
"Text": "Update the Nutrition Product or Service Item Record",
"Ownerships": {
"Role": [
{
"_Name": "Nutrition Business Coordinator",
"_Id": "262",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Systems and Project Manager",
"_Id": "261",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "GlobalNutrition",
"_Id": "35",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Locate and update the product or service item in GlobalNutrition if required.|~|#Transition #GlobalNutrition",
"_UniqueId": "a6756d51-a7f0-4b8d-a54c-881bd0e62744",
"_Id": "45028",
"_Order": "19",
"_Number": "3.1.1"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "GlobalNutrition",
"_Id": "35",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Do all fields need to be manually updated in GlobalNutrition when they are updated in Ops?",
"Attachment": "There are a limited number of fields which will be automatically updated in GlobalNutrition when they are updated in Ops. |~||~|The GlobalNutrition fields which are automatically updated when they are changed in Ops are:|~|- itemCode |~|- Description (Description which is printed on sales)|~|- dontStock (Do not purchase)|~|- dontUser (Do not sell)|~|- units (Description of unit of measure)|~|- rINgroup|~|- nonDim|~|- Object_type|~|- Object_code|~|- barCode|~||~|For updates to any other fields, once they have been updated in Ops, they will need to be manually updated in Global Nutrition.",
"_UniqueId": "e8b1b655-9ce9-5b0f-4d64-5bc66d02363d",
"_Id": "46132",
"_Order": "20",
"_Number": ""
},
{
"Ownerships": {
"Tag": [
{
"_Name": "GlobalNutrition",
"_Id": "35",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "How is notification received that an update to a product or service item in GlobalNutrition has occurred?",
"Attachment": "An email is sent to @TODO that a new product or service item has been updated. The email contains the following details:|~|Record created/updated|~|Date/time|~|Item code|~|Description.|~|@TODO confirm the frequency",
"_UniqueId": "2d4ec1e3-fc74-49f4-9ce2-88fd6fe142e7",
"_Id": "45029",
"_Order": "21",
"_Number": ""
}
]
},
"_UniqueId": "6eb77918-33bc-4cee-a3f4-652e84ec074c",
"_Id": "45027",
"_ParallelGroupingRef": "2",
"_Order": "18",
"_Number": "3.1"
},
{
"Text": "Update the Grain and Seed Product or Service Item Record",
"Ownerships": {
"Role": [
{
"_Name": "Grain and Seed Administrator",
"_Id": "259",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "GlobalSeed",
"_Id": "37",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Locate and update the product or service in GlobalSeed if required.|~|#Transition #GlobalSeed",
"_UniqueId": "6d5c27e9-f7e4-45b5-ad50-739e36995e97",
"_Id": "45031",
"_Order": "23",
"_Number": "3.2.1"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "GlobalSeed",
"_Id": "37",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Do all fields need to be manually updated in GlobalSeed when they are updated in Ops?",
"Attachment": "There are a limited number of fields which will be automatically updated in GlobalSeed when they are updated in Ops. |~||~|The GlobalSeed fields which are automatically updated when they are changed in Ops are:|~|- itemCode |~|- Description (Description which is printed on sales)|~|- dontStock (Do not purchase)|~|- dontUser (Do not sell)|~|- units (Description of unit of measure)|~|- rINgroup|~|- nonDim|~|- Object_type|~|- Object_code|~|- barCode|~||~|For updates to any other fields, once they have been updated in Ops, they will need to be manually updated in GlobalSeed.",
"_UniqueId": "d4ae5f5a-c75c-87f7-2594-4bb360e39c77",
"_Id": "46364",
"_Order": "24",
"_Number": ""
},
{
"Ownerships": {
"Tag": [
{
"_Name": "GlobalSeed",
"_Id": "37",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "How is notification received that an update to a product or service item in GlobalSeed has occurred?",
"Attachment": "An email is sent to @TODO that a new product or service item has been updated. The email contains the following details:|~|Record created/updated|~|Date/time|~|Item code|~|Description.|~|@TODO the frequency",
"_UniqueId": "ddf133dc-5cf5-201a-36e0-958ae556a069",
"_Id": "46365",
"_Order": "25",
"_Number": ""
}
]
},
"_UniqueId": "193cfa34-16e6-4fb4-8fcd-8dbf33ea4924",
"_Id": "45030",
"_ParallelGroupingRef": "2",
"_Order": "22",
"_Number": "3.2"
},
{
"Text": "Update the Gulf Product Item Record",
"Ownerships": {
"Role": [
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
},
{
"_Name": "Treasury Administrator",
"_Id": "21",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "AX09",
"_Id": "21",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "NoChange",
"_Id": "38",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "Update the product details in AX09 as per current state.|~|#AX09 #NoChange",
"_UniqueId": "237eefda-0ecc-48c9-96f6-5b95bb2e5768",
"_Id": "45033",
"_Order": "27",
"_Number": "3.3.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "AdvanceRetail",
"_Id": "43",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Update the product in AdvanceRetail as per current state.|~|#NoChange #AdvanceRetail",
"_UniqueId": "6ae48372-f3a1-3125-4e67-688e9877b117",
"_Id": "46366",
"_Order": "28",
"_Number": "3.3.2"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "GlobalFuel",
"_Id": "31",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Update the product in GlobalFuel as per current state.|~|#NoChange #GlobalFuel",
"_UniqueId": "0051c564-ffbb-1d06-fbd4-15b98adc0d28",
"_Id": "46367",
"_Order": "29",
"_Number": "3.3.3"
}
]
},
"_UniqueId": "09116724-bd8b-48c7-9824-c288da205b74",
"_Id": "45032",
"_ParallelGroupingRef": "2",
"_Order": "26",
"_Number": "3.3"
},
{
"Text": "Send Notification of the Product or Service Item Update",
"Ownerships": {
"Role": [
{
"_Name": "Grain and Seed Administrator",
"_Id": "259",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Business Coordinator",
"_Id": "262",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Systems and Project Manager",
"_Id": "261",
"_IsVirtual": "false"
},
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
},
{
"_Name": "Treasury Administrator",
"_Id": "21",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "NoChange",
"_Id": "38",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "Notify the relevant staff and/or contacts that there has been an update to a product or service item as per current state.|~|#Manual #NoChange",
"_UniqueId": "8969ee22-e5be-484a-0408-27531d81db9a",
"_Id": "46368",
"_Order": "31",
"_Number": "4.0.1"
}
]
},
"_UniqueId": "6cd60142-cdbe-40f7-ae0c-407fd11d9cbd",
"_Id": "45034",
"_Order": "30",
"_Number": "4.0"
},
{
"Text": "Monitor Reconciliation Report",
"Ownerships": {
"Role": [
{
"_Name": "Grain and Seed Administrator",
"_Id": "259",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Business Coordinator",
"_Id": "262",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Systems and Project Manager",
"_Id": "261",
"_IsVirtual": "false"
},
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
},
{
"_Name": "Treasury Administrator",
"_Id": "21",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Check the daily Reconciliation Report for any product/service item record inconsistencies between D365 Ops and appropriate legacy system(s).|~|#Transition",
"_UniqueId": "2ac30dc7-fbb2-14a3-ea0c-bcee85b92807",
"_Id": "46418",
"_Order": "33",
"_Number": "5.0.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Update appropriate fields in Ops and/or appropriate legacy systems if inconsistencies are identified.|~|#Transition",
"_UniqueId": "aee19ef1-9cb3-d4c2-0719-18531bb1e085",
"_Id": "46419",
"_Order": "34",
"_Number": "5.0.2"
}
],
"Note": [
{
"Text": "What fields are monitored by the Reconciliation Report?",
"_UniqueId": "aa9e59a2-b148-e058-89e3-318ebb2270d1",
"_Id": "46420",
"_Order": "35",
"_Number": ""
}
]
},
"_UniqueId": "efe0473e-ff59-3a3a-4652-4b8da7784849",
"_Id": "46369",
"_Order": "32",
"_Number": "5.0"
}
],
"OrphanProcessLink": [
{
"Text": "Create Product or Service Item - Current",
"Ownerships": {
"Role": [
{
"_Name": "Grain and Seed Administrator",
"_Id": "259",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Business Coordinator",
"_Id": "262",
"_IsVirtual": "false"
},
{
"_Name": "Nutrition Systems and Project Manager",
"_Id": "261",
"_IsVirtual": "false"
},
{
"_Name": "Pricing and Product Co-ordinator",
"_Id": "240",
"_IsVirtual": "false"
},
{
"_Name": "Treasury Administrator",
"_Id": "21",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "0.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "6e622c50-f8e1-a43e-7948-1e057688b7a5",
"_Id": "46129",
"_LinkedProcessUniqueId": "c9900d54-5b7d-46e5-a91a-97240aabddd3",
"_LinkedProcessName": "Create Product or Service Item - Current",
"_LinkedProcessId": "517",
"_Order": "8",
"_Number": "0.0"
}
]
},
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Create Products or Services - Current",
"_Link": "Create Product or Service Item - Current",
"_ProcessId": "517"
},
{
"_Expert": "Tom Shanley",
"_Owner": "Tom Shanley",
"_ProcessGroup": "Update Vendor Catalogue - D2",
"_Link": "Review product data quality - D2",
"_ProcessId": "749"
},
{
"_Expert": "Siobhan Williamson",
"_Owner": "Phillip Bracefield",
"_ProcessGroup": "Update Vendor Catalogue - D2",
"_Link": "Update Vendor Catalogue - D2",
"_ProcessId": "573"
}
]
},
"Stakeholders": "",
"Approvals": "",
"SystemStakeholders": {
"User": [
{
"_Name": "Matt McGrath",
"_Id": "228",
"_LastName": "McGrath",
"_FirstName": "Matt"
},
{
"_Name": "Phillip Bracefield",
"_Id": "55",
"_LastName": "Bracefield",
"_FirstName": "Phillip"
},
{
"_Name": "Mark Elliotte",
"_Id": "56",
"_LastName": "Elliotte",
"_FirstName": "Mark"
},
{
"_Name": "Mal Scrymgeour",
"_Id": "217",
"_LastName": "Scrymgeour",
"_FirstName": "Mal"
},
{
"_Name": "Phil Ryan",
"_Id": "80",
"_LastName": "Ryan",
"_FirstName": "Phil"
}
]
},
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:17:09.1834747Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "As at Deployment 2 scheduled for April 2018, requests to update an existing product or service item will be received as per current state. |~||~|The method for requesting an update to a product or service item record may change depending on the process defined in the Case Management Iteration, expected to go live in April 2018 as part of Deployment 3. However, the way in which a product or service item record is updated will remain unchanged.|~||~|This is a transitional business process which will remain until the legacy systems are decommissioned.",
"_Objective": "This process outlines the activities required to update an existing product and service item record.",
"_Name": "Update Product or Service Item - Current",
"_UniqueId": "17df595f-574a-47f1-90eb-327e583944fa",
"_Id": "497",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "10.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "b066344f-112b-4813-9b1a-ef05ea1a5d25",
"_GroupId": "285",
"_Group": "Manage Products or Services - Current",
"_ExpertId": "232",
"_Expert": "Jessica Hobbs",
"_OwnerId": "232",
"_Owner": "Jessica Hobbs",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
}
]
},
"Metadata": {
"ProcessGroupXmlGenerationOptions": {
"RecursionLevel": "Full",
"IncludeOverviewOnly": "false",
"IncludeUnpublished": "true",
"StubProcesses": "false"
}
},
"_ChampionId": "270",
"_Champion": "Siobhan Williamson",
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "@TODO",
"_Name": "Manage Products or Services - Current",
"_UniqueId": "b066344f-112b-4813-9b1a-ef05ea1a5d25",
"_Id": "285"
},
{
"Metadata": {
"ProcessGroupXmlGenerationOptions": {
"RecursionLevel": "Full",
"IncludeOverviewOnly": "false",
"IncludeUnpublished": "true",
"StubProcesses": "false"
}
},
"_ChampionId": "270",
"_Champion": "Siobhan Williamson",
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "@TODO",
"_Name": "Retire Products or Services - Current",
"_UniqueId": "9b9eb979-02d2-4912-9570-241ac830eb6c",
"_Id": "286"
}
]
},
"Metadata": {
"ProcessGroupXmlGenerationOptions": {
"RecursionLevel": "Full",
"IncludeOverviewOnly": "false",
"IncludeUnpublished": "true",
"StubProcesses": "false"
}
},
"_ChampionId": "270",
"_Champion": "Siobhan Williamson",
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "@TODO",
"_Name": "Current",
"_UniqueId": "0aea4313-dcff-48f1-ba91-454aad23518f",
"_Id": "274"
},
{
"ProcessGroupProcedures": {
"ProcessGroupLink": [
{
"Text": "Design Product or Service - D5",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"_UniqueId": "34e445a7-88fb-5629-d5b7-a5271c26f4a4",
"_Id": "78719",
"_Order": "0",
"_Number": "0.0",
"_LinkedProcessGroupUniqueId": "f04f73a0-5aff-4a0f-bfc9-9d0a856619ea",
"_LinkedProcessGroupName": "Design Product or Service - D5",
"_LinkedProcessGroupId": "147"
},
{
"Text": "Create Products and Services - D5",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"_UniqueId": "841fe366-d2cb-a64d-baf7-945b85754d3d",
"_Id": "78720",
"_Order": "1",
"_Number": "0.0",
"_LinkedProcessGroupUniqueId": "7e9a5ceb-0104-4cb6-85f9-15d3747551f2",
"_LinkedProcessGroupName": "Create Products and Services - D5",
"_LinkedProcessGroupId": "148"
},
{
"Text": "Retire Products and Services - D5",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"_UniqueId": "81e719fb-1682-eb04-c600-1678202df553",
"_Id": "78722",
"_Order": "2",
"_Number": "0.0",
"_LinkedProcessGroupUniqueId": "3f2d17ed-43ab-4200-aa1f-7f492c229478",
"_LinkedProcessGroupName": "Retire Products and Services - D5",
"_LinkedProcessGroupId": "150"
}
]
},
"ProcessGroupItems": {
"ProcessGroup": [
{
"ProcessGroupProcedures": {
"ProcessLink": [
{
"Text": "Upload Vendor Catalogue - D5",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"_UniqueId": "b3641d74-c0d4-c46c-a3b7-ca31620427b5",
"_Id": "80110",
"_LinkedProcessUniqueId": "606f5968-6261-4bbb-acc4-714ee5fd9ce2",
"_LinkedProcessName": "Upload Vendor Catalogue - D5",
"_LinkedProcessId": "782",
"_Order": "0",
"_Number": "0.0"
},
{
"Text": "Release Product or Service from Vendor Catalogue - D5",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"_UniqueId": "444432d1-10ca-a806-c236-af33d7192bf1",
"_Id": "42942",
"_LinkedProcessUniqueId": "5b94ca3a-1e42-4d6c-9ac9-968ee6d3fb74",
"_LinkedProcessName": "Release Product or Service from Vendor Catalogue - D5",
"_LinkedProcessId": "505",
"_Order": "1",
"_Number": "0.0"
},
{
"Text": "Create Product or Service Item - D2",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"_UniqueId": "f6bf210a-2a7b-9e30-395f-2d700d6b8ea4",
"_Id": "78762",
"_LinkedProcessUniqueId": "0ca929be-e454-4c4e-9a5e-1f283959b5fd",
"_LinkedProcessName": "Create Product or Service Item - D2",
"_LinkedProcessId": "769",
"_Order": "2",
"_Number": "0.0"
}
]
},
"ProcessGroupItems": {
"Process": [
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Create Products and Services - D5",
"_UniqueId": "7e9a5ceb-0104-4cb6-85f9-15d3747551f2",
"_Id": "148",
"_ProcessGroupItemId": "18107"
}
]
},
"Stakeholders": "",
"Approvals": "",
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:17:09.4490979Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "TBC",
"_Name": "Create Formula",
"_UniqueId": "1a6aa3ba-89ff-4576-bd99-e068a94401c6",
"_Id": "516",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "0.1",
"_StateId": "3",
"_State": "In Progress",
"_GroupUniqueId": "7e9a5ceb-0104-4cb6-85f9-15d3747551f2",
"_GroupId": "148",
"_Group": "Create Products and Services - D5",
"_ExpertId": "285",
"_Expert": "Tom Shanley",
"_OwnerId": "285",
"_Owner": "Tom Shanley",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
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},
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"Metadata": {
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},
"_PromappVersion": "4.5.3.16",
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"_Objective": "@TODO process objective of \"Create Product or Service\"",
"_Name": "Create Product or Service - Alan Draft",
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"LinkedStakeholders": {
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"_Expert": "Tom Shanley",
"_Owner": "Tom Shanley",
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"_Link": "Maintain master planning product and warehouse data",
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]
},
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"_PromappVersion": "4.5.3.16",
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"_Objective": "This process outlines the activities required to create a new product and service item record which will allow Farmlands to transact on it.",
"_Name": "Create Product or Service Item - D2",
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},
"LinkedStakeholders": {
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},
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},
"_PromappVersion": "4.5.3.16",
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"_Name": "Release Product or Service from Vendor Catalogue - D5",
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]
},
"LinkedStakeholders": {
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{
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"_Owner": "Tom Shanley",
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"_Link": "Request Vendor Catalogue ",
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},
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},
"_PromappVersion": "4.5.3.16",
"_Background": "Vendor catalgoues are provided by vendors so that Farmlands can select the products and services that they wish to provide quotes and transact.",
"_Objective": "To upload a vendor catalogue into Ops, with valid information, and either create new products/services or update existing products/services, which are availale for quotes and transactions.",
"_Name": "Upload Vendor Catalogue - D5",
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]
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},
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{
"Text": "Review pre-approvals for Vendor Catalogue items",
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"_Frequency": "Adhoc",
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"_Trigger": "Feed rate matrix setup for existing additives if a new feed rate is created"
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},
"Inputs": {
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"_HowUsed": "Data received is entered in master table for additive feed matrix table.",
"_Resource": "Details to be updated will be provided by Nutrition specialist",
"_FromProcess": "N/A"
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},
"ProcessProcedures": {
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"Text": "Update Additive Feed Rate Matrix",
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},
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},
"Text": "Update Additive Feed Rate Matrix #GlobalNutrition #Transition",
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},
"Text": "Update Additive Feed Rate Matrix #CE",
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],
"Note": [
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"Text": "What details are mandatory for updating additive feed rate matrix?",
"Attachment": "Nutrition specialists communicate additive feed rate matrix details. |~||~|Following details should be mandatorily provided for updating additive feed rate matrix:|~|- Additive (Product) - All additives are created as products|~|- Feed Rate - 1 kg/day, 1.5 kg/day etc.|~|- Inclusion Rate - 10 kg/ton, 20 kg/ton etc.",
"_UniqueId": "f48620a6-e19f-70f1-45ea-652d42c20526",
"_Id": "151812",
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"_IsDisassociated": "false"
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]
},
"Text": "IMPORTANT",
"Attachment": "These details should be updated in #GlobalNutrition in real time so that any new contract or sales order generated will use the updated values for its quantity calculation.",
"_UniqueId": "11b216c5-75d5-0049-6925-d5bc7234e3c5",
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]
},
"Text": "How is additive feed rate matrix managed in #GlobalNutrition",
"Attachment": "Additive feed rate is managed via additive feed rate matrix table in #GlobalNutrition|~||~||~|Following mandatory field should be filled in:|~|- Product ID - User should select product code from list of released product available in #GlobalNutrition.|~|- Feed Rate - User should select the feed rate from a list of feed rates available in the feed rate master table in #CE. In case a user is unable to find the feed rate in the list, then user should add new record in feed rate table.|~|- Inclusion Rate - Rate at which quantity of additive is automatically added when feed rate of feed product is defined e.g. 1.0, 2.0, 1.5 etc.. This value is maintained in kilograms per ton.|~||~|Example:|~|- Ordered quntity of main product is 7000 kilograms|~|- Main product will be fed 1.0 kg per day|~|- Additive1 has inclusion rate of 1.5 kg per ton if a product is fed at feed rate of 1 kg per day|~||~|In above scenario, #GlobalNutrition will automatically create order quantity for additive as (7000/1000)*1.5 which is 10.5 kilos.",
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}
]
},
"Text": "How is additive feed rate matrix is managed in #CE?",
"Attachment": "Additive feed rate is managed via additive feed rate matrix table in #CE.|~||~|Following mandatory field should be filled in:|~|- Product ID - User should select product code from list of released product available in #CE.|~|- Feed Rate - User should select the feed rate from a list of feed rates available in the feed rate master table in #CE. In case a user is unable to find the feed rate in the list, then user should add new record in feed rate table.|~|- Inclusion Rate - Rate at which quantity of additive is automatically added when feed rate of feed product is defined e.g. 1.0, 2.0, 1.5 etc.. This value is maintained in kilograms per ton.|~||~|Example:|~|- Ordered quntity of main product is 7000 kilograms|~|- Main product will be fed 1.0 kg per day|~|- Additive1 has inclusion rate of 1.5 kg per ton if a product is fed at feed rate of 1 kg per day|~||~|In above scenario, #CE will automatically create order quantity for additive as (7000/1000)*1.5 which is 10.5 kilos.",
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},
"_UniqueId": "a402ad6b-2411-451e-8247-cb9962dfff07",
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"_Order": "0",
"_Number": "1.0"
},
{
"Text": "Notify Requester of Request Completion",
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"_Id": "262",
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},
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],
"Note": [
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"Text": "How will a user communicate to requester about request completion?",
"Attachment": "User, executing the request, should communciate the requester via the mode in which the request was received e.g. if request was received via email user should respond about request execution as a reply to original email.",
"_UniqueId": "f2ed1f2f-b114-7149-2d97-6a5ee50e52ea",
"_Id": "144596",
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]
},
"_UniqueId": "794e98c1-fcf4-4e80-af4a-cd0c7e67dc84",
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},
"Outputs": {
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"_HowUsed": "Master will be used to manage the quantity of additive added when a request for sales agreement is created.",
"_Output": "Additive feed rate matrix is maintained in master table"
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},
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{
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},
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"_PromappVersion": "4.5.3.16",
"_Background": "Feed Rate: Feed Rate is the amount of nutrition feed product, e.g. Dairy, Calf etc. fed to specifc animals. Feed rates are typically captured as kilograms of product fed per day. Provision is created in #CE to capture feed rate as number e.g. 1 kg/day, 1.5 kg/day etc.|~||~|Additive: Additive is generally a chemical nutrient mixed with feed products to provide more nutrition to the animals by feeding the same amount of product.|~||~|Additive feed rate matrix: Each additive has an inclusion rate which is driven based on feed rates e.g. if a product is fed at 1 kg/day then additive can be added as 1 kg per ton of main product.|~||~|This is of utmost importance as excess, than approved, quantity can result in death of animals. Therefore, we will be managing a record of inclusion rate for an additives based on feed rate. This is created or modified based on confirmation from nutrition specialist.",
"_Objective": "Maintain feed rate matrix for additives in CE. This matrix will be used to automatically calculate quantity of additives for a main product in sales agreement.",
"_Name": "Manage Feed Rate Matrix - D3A Transition",
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"MetadataItem": {
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},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "To pre-approve or reject vendor catalogue items, prior to any quote processes.",
"_Name": "Review pre-approvals for Vendor Catalogue items",
"_UniqueId": "abd0e7b6-b628-4720-9c54-f9a1571f0416",
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"_ExpertId": "285",
"_Expert": "Tom Shanley",
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"_Owner": "Tom Shanley",
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},
"Text": "Determine if rebate agreement is set up in D365",
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"_Id": "138268",
"_Order": "1",
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},
"Text": "If rebate agreement is not set up in D365, calculate rebate claim manually",
"_UniqueId": "1572e03e-52e7-c840-62c2-fafda8593144",
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},
"Text": "Rebate Agreement types",
"Attachment": "If the rebate agreement is a Base Rebate agreement, Key Product Rebate agreement, LTI Rebate agreement or a Business Development and Marketing Allowance agreement it is able to be calculated by the D365 rebate engine. Therefore there should be a rebate agreement set up in D365. |~|If the rebate agreement is not one of the four rebate agreement types mentioned above it is likely that it cannot be calculated by the D365 rebate engine and would need to be calculated manually.",
"_UniqueId": "62785ae5-43c4-7c61-e340-828c5a6b15dd",
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},
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{
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"ChildProcessProcedures": {
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"Text": "Why might Farmlands create a manual rebate claim?",
"Attachment": "Farmlands may choose to make manual rebate claims for a one off rebate or for a rebate agreement that is not driven by purchase/sales order. The calculation of these rebate types will be manual and therefore may be more time intensive for Farmlands staff members",
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],
"Task": [
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"_Id": "138274",
"_Order": "7",
"_Number": "2.0.1"
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{
"Text": "Select appropriate GL account",
"_UniqueId": "52c3e314-bb19-f227-7a24-eb692885ae54",
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"_Order": "8",
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{
"Text": "Cumulate Rebate",
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"Text": "Cumulate rebate claim if status is \"To be calculated\"",
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"_Id": "138277",
"_Order": "10",
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],
"Note": [
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"Text": "Why is it necessary to cumulate rebate claims?",
"Attachment": "The cumulate function calculates the correct rebate for any rebates that cannot be granted on per invoice. Once the cumulate process is run the status will update to \"Calculated\". Only claims that have a status of \"Calculated\" can be approved to claim from the vendor.",
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{
"Text": "Ensure Rebate Claim is Approved",
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"Text": "Get approval from vendor, if required",
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"_Order": "13",
"_Number": "4.0.1"
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{
"Text": "Approve claim for processing",
"_UniqueId": "e6e8a9e2-a49e-4b59-99f5-65b22f845aaf",
"_Id": "138282",
"_Order": "15",
"_Number": "4.0.2"
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],
"Note": [
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"Text": "When is approval from a vendor required for a rebate claim?",
"Attachment": "@Todo add scenario",
"_UniqueId": "c97e246b-b601-cdc4-969e-fed21e42f981",
"_Id": "138281",
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{
"Text": "Process Rebate Claim",
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{
"Text": "@Todo Expand with details once in Test environment",
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"_Id": "138284",
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],
"Decision": [
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"Text": "Is Rebate Agreement in D365?",
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"_DecisionLinkIsYes": "false"
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},
"SearchKeywords": "",
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"_ToProcessId": "780",
"_ToProcess": "Create Vendor Payment Proposal ",
"_HowUsed": "Credit note for rebate amount reduces the dollar amount owed/paid to the vendor",
"_Output": "Credit note to offset vendor account created"
},
{
"_Id": "238",
"_ToProcess": "TBC",
"_HowUsed": "Vendor is billed via acounts receivable to pay the rebate to Farmlands",
"_Output": "Accounts receivables invoice created to charge the vendor's customer account"
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]
},
"Stakeholders": "",
"Approvals": "",
"SystemStakeholders": {
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"_LastName": "McGrath",
"_FirstName": "Matt"
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},
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},
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},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "To create rebate claims to either offset payment to vendor or create an accounts receivable invoice to invoice the vendor",
"_Name": "Claim Vendor Rebate",
"_UniqueId": "39d51b2e-2ec5-4673-9210-de9cb89f877d",
"_Id": "728",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "2.0",
"_StateId": "1",
"_State": "Active",
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"_GroupId": "406",
"_Group": "Manage and Monitor Vendor Rebates",
"_ExpertId": "18",
"_Expert": "Libby McMahon",
"_OwnerId": "18",
"_Owner": "Libby McMahon",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
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},
"ProcessProcedures": {
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"Text": "Review Rebate Accrual",
"Ownerships": {
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},
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"_TimeframeTypeId": "-1"
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"ChildProcessProcedures": {
"Task": [
{
"Text": "Review rebate accrual reports to see if Farmlands has achieved or is close to achieving rebate targets",
"_UniqueId": "ce6482d9-b953-15df-ef76-899af316b3a4",
"_Id": "138241",
"_Order": "1",
"_Number": "1.0.1"
},
{
"Text": "Determine if additional purchases should be made to meet a rebate target",
"_UniqueId": "222d6e89-e0c6-aed9-29f6-a2134e3982d6",
"_Id": "138242",
"_Order": "2",
"_Number": "1.0.2"
},
{
"Text": "Determine if rebate agreement is close to expiring and needs renegotiation",
"_UniqueId": "87433fe1-1179-d3b9-2c11-684f2bbd5c7b",
"_Id": "138243",
"_Order": "3",
"_Number": "1.0.3"
},
{
"Text": "Determine if a change needs to be made to an existing rebate agreement",
"_UniqueId": "b61ce245-a4b3-0f5e-a7c0-52f3429a3645",
"_Id": "138244",
"_Order": "4",
"_Number": "1.0.4"
}
],
"Note": [
{
"Text": "Why might a rebate agreement need to be edited?",
"Attachment": "A rebate agreement may need to be edited if:|~|- A subsequent agreement with a vendor requires a rebate being put on hold for a period of time|~|- A subsequent agreement with a vendor requires a rebate to be 'closed' |~|- The vendor has agreed to change the terms of the rebate agreement based on Farmlands being close to achieving the rebate target",
"_UniqueId": "9f00173c-fe88-dbff-0935-88a2c9a205f5",
"_Id": "138245",
"_Order": "5",
"_Number": ""
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]
},
"_UniqueId": "3d8f1b09-ff34-ea93-1f2d-a92c3337a752",
"_Id": "138240",
"_Order": "0",
"_Number": "1.0"
}
],
"Decision": [
{
"Text": "Does Rebate Agreement Require Editing?",
"Ownerships": {
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{
"_Name": "Category Assistant",
"_Id": "264",
"_IsVirtual": "false"
},
{
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"Attachment": "Delivery address on purchase order line is updated automatically if the delivery address is updated on linked sales order line.",
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"Text": "@TODO confirm expected behaviour when details are updated on SO/PO vice versa",
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"Text": "@TODO confirm if Direct Delivery goes through workflow approval?",
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"Text": "Vendor Informs of Delivery",
"Ownerships": {
"Role": [
{
"_Name": "Vendor",
"_Id": "228",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "@TODO confirm how the Vendor will inform Farmlands",
"_UniqueId": "5efa6884-dd49-d321-b45f-26c4ae6d42cb",
"_Id": "115849",
"_Order": "8",
"_Number": "2.0.1"
}
]
},
"_UniqueId": "a80cfb47-3def-094d-b715-3d93d70d80ba",
"_Id": "115848",
"_Order": "7",
"_Number": "2.0"
},
{
"Text": "Receipt Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "@TODO this should be a link to a process within the inbound to outbound value chain",
"_UniqueId": "075d10a4-f58f-0f08-e779-dd5804568ac6",
"_Id": "115851",
"_Order": "10",
"_Number": "3.0.1"
}
]
},
"_UniqueId": "b5d95936-7f81-4caa-0370-35ac6d6b9f9a",
"_Id": "115850",
"_Order": "9",
"_Number": "3.0"
}
],
"ProcessLink": [
{
"Text": "Confirm Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "0b724570-a2a3-f4f2-d7fb-efa21a8a56e3",
"_Id": "115847",
"_LinkedProcessUniqueId": "89e83d60-95e3-49e3-aa71-3539bf658667",
"_LinkedProcessName": "Confirm Purchase Order",
"_LinkedProcessId": "808",
"_Order": "6",
"_Number": "0.0"
}
]
},
"SearchKeywords": "",
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Purchase Orders",
"_Link": "Confirm Purchase Order",
"_ProcessId": "808"
}
]
},
"Stakeholders": "",
"Approvals": "",
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:34:13.5749632Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "@TODO",
"_Name": "Create Purchase Order - Direct Delivery",
"_UniqueId": "0bc6ab9d-f44e-4420-b2c6-c2a7ce6dc71c",
"_Id": "923",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "1.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_GroupId": "247",
"_Group": "Manage Purchase Orders",
"_ExpertId": "232",
"_Expert": "Jessica Hobbs",
"_OwnerId": "232",
"_Owner": "Jessica Hobbs",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Manage Purchase Orders",
"_UniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_Id": "247",
"_ProcessGroupItemId": "20656"
}
]
},
"ProcessProcedures": {
"Activity": [
{
"Text": "Confirm Order Needs",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "NoChange",
"_Id": "38",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "Lean",
"_TagFamilyId": "5",
"_IsDisassociated": "false"
}
]
},
"Text": "Confirm items or services required and any other details including quantity, vendor, pricing and terms and delivery terms|~|#Manual #NoChange",
"_UniqueId": "e32f073f-5ae2-3629-9848-df374abb29ef",
"_Id": "115805",
"_Order": "1",
"_Number": "1.0.1"
}
]
},
"_UniqueId": "fd4b8840-46ba-6040-11ee-30b266cfd4e1",
"_Id": "115804",
"_Order": "0",
"_Number": "1.0"
},
{
"Text": "Create Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Create a 'new' Purchase Order",
"_UniqueId": "53bae88b-0520-3092-bb5d-58e21a48abf5",
"_Id": "115807",
"_Order": "3",
"_Number": "2.0.1"
},
{
"Text": "Enter Purchase Order details:|~||~|'Vendor' details:|~|- 'Vendor account'|~|- 'Name' - auto-populated based on Vendor account|~|- 'Contact' - select from dropdown menu|~|- Delivery address - address where the items will be delivered, 'Site' and 'Warehouse' selected will auto-populate these fields but can be updated if required|~||~|'General' details|~|- 'Purchase order' number - auto-populated|~|- 'Purchase type' - defaults to Purchase order|~|- 'Invoice account' - auto-populated based on Vendor but can be updated if required|~|- 'Purchase agreement' - select appropriate purchase agreement from dropdown menu if applicable|~|- 'Currency' - defaults based on the currency assigned to the Vendor but can be updated if required|~|- 'Exclude from rebate' - defaults to 'No', select 'Yes' if the Purchase Order should not be eligible for a rebate|~|- 'Site' and 'Warehouse' - auto-populated based on the user logged in but can be updated if required |~|- 'Delivery date' - requested delivery date for receiving the items|~||~|'Administration' details|~|- 'Orderer' - auto-populated based on the user logged in|~|- 'Requester' - staff member requesting the purchase of items @TODO confirm workflow escalation |~|",
"_UniqueId": "ed167405-5ca2-101c-ed5d-5b6c6c0ade55",
"_Id": "115808",
"_Order": "4",
"_Number": "2.0.2"
},
{
"Text": "Enter the product(s) or service(s) as line items into the 'Purchase order lines'|~|- 'Item number'|~|- 'Quantity'|~|- 'Unit' (Unit of measure) @TODO confirm whether this auto-populates based on PIM record|~|- 'Unit price'|~|- 'Discount' / 'Discount percent'|~|- Charges|~|@TODO confirm mandatory fields",
"_UniqueId": "6b5a6c17-597e-ffcd-a66c-24d96467d467",
"_Id": "126831",
"_Order": "5",
"_Number": "2.0.3"
},
{
"Text": "Confirm Header details and update if required",
"_UniqueId": "47864327-eee3-72c3-651e-59f05e29817c",
"_Id": "126832",
"_Order": "6",
"_Number": "2.0.4"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "@TODO confirm where delivery schedule is located",
"Attachment": "@TODO confirm where/how this will be used in D365|~|\"Farmlands will use delivery schedules on a purchase order when the total item quantity on an order line will be delivered in multiple shipments. Individual vendor shipments are represented by delivery lines. The delivery lines can have different delivery dates, quantities, modes of delivery, and storage dimensions such as site and warehouse. Recurring periodic expenses such as cleaning can also be setup as a delivery schedule.\"|~|- Can set a delivery schedule for a purchase order |~|- Each line of a delivery schedule can have a different delivery date |~|- Each line of a delivery schedule can have a different delivery address |~|- Each line of a delivery schedule can have a different quantity|~|",
"_UniqueId": "f8f2bca4-6c6a-0ed1-cacc-983f99179e07",
"_Id": "115809",
"_Order": "7",
"_Number": ""
},
{
"Text": "@TODO confirm Charges & Landed Cost business process",
"Attachment": "@TODO: Enter some text here",
"_UniqueId": "417f19f6-69f1-89ef-3a20-4e2046d700dd",
"_Id": "115810",
"_Order": "8",
"_Number": ""
},
{
"Text": "How is Bonus Stock added to a Puchase Order?",
"Attachment": "Bonus stock from vendors will be setup as supplementary items with associated qualifying criteria such as buying a minimum quantity. When qualifying criteria is met on a purchase order, supplementary items will be automatically added to the purchase order.",
"_UniqueId": "6bcf146f-3f82-3d1c-2962-2678cbc63ddd",
"_Id": "115811",
"_Order": "9",
"_Number": ""
},
{
"Text": "What status does a product or service need to be able to be added to a Purchase Order?",
"Attachment": "Only released items can be added to a purchase order.",
"_UniqueId": "c221f770-4df6-b400-aefd-0a8a3d926a26",
"_Id": "115812",
"_Order": "10",
"_Number": ""
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "How are the delivery address fields populated?",
"Attachment": "The 'Site' and 'Warehouse' fields are automatically populated based on the user account logged into D365 Ops. Both fields should be updated if the request is for a different Site and/or Warehouse. |~|The 'Delivery name' and 'Delivery address' fields are automatically populated based on the Site/Warehouse fields and can be updated if required.",
"_UniqueId": "c3aed73c-a3ac-36cc-a332-2e5cf62ea018",
"_Id": "115813",
"_Order": "11",
"_Number": ""
},
{
"Text": "What does the message \"There is an active Purchase agreement for the Item...\" mean?",
"Attachment": "On validating the item number on Purchase order line, the system will check for valid Purchase agreements for the item. If the Purchase order is already not linked to Purchase agreement and system finds valid Purchase agreement, a purchase agreement prompt will appear.",
"_UniqueId": "5760748b-89fd-e030-f295-1de8952fbb4b",
"_Id": "115814",
"_Order": "12",
"_Number": ""
}
]
},
"_UniqueId": "fc7482c2-7929-5ab9-df81-30851a374f77",
"_Id": "115806",
"_Order": "2",
"_Number": "2.0"
},
{
"Text": "Link to Purchase Agreement (if required)",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Select appropriate purchase agreement for the purchase order line",
"_UniqueId": "c5ca39b8-2251-84ff-1388-7edca435deea",
"_Id": "115816",
"_Order": "14",
"_Number": "3.0.1"
},
{
"Text": "Accept the transfer of currency and delivery address from purchase agreement",
"_UniqueId": "8743816e-b8f0-a6d8-7a80-b5771500fabb",
"_Id": "115817",
"_Order": "15",
"_Number": "3.0.2"
},
{
"Text": "@TODO confirm if a PO is linked to a PA, what information is updated e.g. delivery address|~|@TODO if a purchase order is created from purchase agreement, delivery terms, payment terms, mode of delivery and mode of payment takes precedence from purchase agreement.",
"_UniqueId": "44619a10-4aa3-2e10-57a6-6ec4a31f8998",
"_Id": "115818",
"_Order": "16",
"_Number": "3.0.3"
}
],
"Note": [
{
"Text": "What if the purchase order is already linked to a purchase agreement?",
"Attachment": "If the purchase order is already linked to a Purchase agreement it is not possible to link it to another purchase agreement. If the purchase order needs to be linked with another purchase agreement, the existing link will need to be removed and new link added.|~|",
"_UniqueId": "ea06430a-e73d-81ef-d240-1b62ea393f3e",
"_Id": "115819",
"_Order": "17",
"_Number": ""
},
{
"Text": "What if the purchase order contains multiple lines with some not applicable to the purchase agreement?",
"Attachment": "If there are line items in purchase order which are not part of purchase agreement, they will not contribute|~|to the fulfilment of purchase agreement.",
"_UniqueId": "38ab1fd3-4b4f-e52d-156f-6dbc8f278f1b",
"_Id": "115820",
"_Order": "18",
"_Number": ""
},
{
"Text": "What pricing takes precendence between Trade Agreement and Purchase Agreement pricing?",
"Attachment": "Prices and discounts listed in purchase agreements override trade agreement pricing.|~|@TODO there is potential that trade agreement pricing could be better than purchase agreement pricing. What is the business decision?",
"_UniqueId": "e3dc76e5-48e4-24a7-0e78-9cd82ab50bf0",
"_Id": "115821",
"_Order": "19",
"_Number": ""
}
]
},
"_UniqueId": "092ee9c4-d436-c54d-b039-5c733e553918",
"_Id": "115815",
"_Order": "13",
"_Number": "3.0"
},
{
"Text": "Submit Purchase Order for Approval",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Select the workflow and submit the purchase order for approval",
"_UniqueId": "3bd02062-ed72-4102-b11b-27aeed53e9a0",
"_Id": "126833",
"_Order": "21",
"_Number": "4.0.1"
}
],
"Note": [
{
"Text": "@TODO",
"Attachment": "Note: it is possible that the reject PO activity will sit within the Approval Workflow process",
"_UniqueId": "f2ccef82-4606-6604-9aa6-514872040793",
"_Id": "115823",
"_Order": "22",
"_Number": ""
}
]
},
"_UniqueId": "632c9d7a-5eab-4db2-ae32-7a239b8328b4",
"_Id": "115822",
"_Order": "20",
"_Number": "4.0"
},
{
"Text": "Reject Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Enter reason for rejection",
"_UniqueId": "d4d8a7aa-c345-c900-4e10-e010f253b616",
"_Id": "115827",
"_Order": "26",
"_Number": "5.0.1"
},
{
"Text": "Notify the Requestor of the rejection and the reason for the rejection|~|#Manual",
"_UniqueId": "fdbaa7c2-8a63-07ae-5751-7c66b765af36",
"_Id": "115828",
"_Order": "27",
"_Number": "5.0.2"
}
]
},
"_UniqueId": "8f4e7fa0-0ba3-ad02-d713-a7c0aa575b79",
"_Id": "115826",
"_Order": "25",
"_Number": "5.0",
"_LinkedDecisionUniqueId": "438de5c3-fc79-8dea-43a6-0316f5cf89a5"
}
],
"ProcessLink": [
{
"Text": "Approve Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "8029eab4-69bb-4f9f-266e-828d99051b24",
"_Id": "115824",
"_LinkedProcessUniqueId": "d152f376-be2b-4f45-b5f5-1fda97617b0f",
"_LinkedProcessName": "Approve Purchase Order",
"_LinkedProcessId": "813",
"_Order": "23",
"_Number": "0.0"
},
{
"Text": "Confirm Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "5e52af37-d0d4-2ec0-31b0-ac286b38d86d",
"_Id": "115829",
"_LinkedProcessUniqueId": "89e83d60-95e3-49e3-aa71-3539bf658667",
"_LinkedProcessName": "Confirm Purchase Order",
"_LinkedProcessId": "808",
"_Order": "28",
"_Number": "0.0"
}
],
"Decision": [
{
"Text": "Is Purchase Order Approved?",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
],
"DecisionOrphanRole": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "0.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "438de5c3-fc79-8dea-43a6-0316f5cf89a5",
"_Id": "115825",
"_Order": "24",
"_Number": "0.0",
"_DecisionLinkType": "Activity",
"_DecisionLinkIsYes": "false"
}
]
},
"SearchKeywords": "",
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Purchase Orders",
"_Link": "Approve Purchase Order",
"_ProcessId": "813"
},
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Purchase Orders",
"_Link": "Confirm Purchase Order",
"_ProcessId": "808"
},
{
"_Expert": "Libby McMahon",
"_Owner": "Libby McMahon",
"_ProcessGroup": "Manage and Monitor Vendor Rebates",
"_Link": "Monitor Vendor Rebate Agreement",
"_ProcessId": "715"
}
]
},
"Stakeholders": "",
"Approvals": "",
"SystemStakeholders": {
"User": {
"_Name": "Matt McGrath",
"_Id": "228",
"_LastName": "McGrath",
"_FirstName": "Matt"
}
},
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:34:13.9031173Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "TBC",
"_Name": "Create Purchase Order - Manual",
"_UniqueId": "81d5be39-d4d4-405a-a59e-485bcd397cf3",
"_Id": "553",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "2.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_GroupId": "247",
"_Group": "Manage Purchase Orders",
"_ExpertId": "232",
"_Expert": "Jessica Hobbs",
"_OwnerId": "232",
"_Owner": "Jessica Hobbs",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Manage Purchase Orders",
"_UniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_Id": "247",
"_ProcessGroupItemId": "18484"
}
]
},
"SearchKeywords": "",
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Amanda Cuthbertson",
"_Owner": "Amanda Cuthbertson",
"_ProcessGroup": "Acquire Fixed Assets",
"_Link": "Fixed asset - PO, receipting and accountant approval (BP 2)",
"_ProcessId": "687"
}
]
},
"Stakeholders": "",
"Approvals": "",
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:34:13.9499869Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "Create a purchase order for a fixed asset purchase, completing all required Fixed Asset details.",
"_Name": "Create Purchase Order for a Fixed Asset (Placeholder)",
"_UniqueId": "a329ba4e-020f-4c5c-86e2-3380b670fd27",
"_Id": "689",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "0.1",
"_StateId": "3",
"_State": "In Progress",
"_GroupUniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_GroupId": "247",
"_Group": "Manage Purchase Orders",
"_ExpertId": "239",
"_Expert": "Amanda Cuthbertson",
"_OwnerId": "239",
"_Owner": "Amanda Cuthbertson",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Manage Purchase Orders",
"_UniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_Id": "247",
"_ProcessGroupItemId": "19708"
}
]
},
"ProcessProcedures": {
"Activity": [
{
"Text": "Confirm reason for return of Goods to Vendor",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Identify the goods and the reason for the return",
"_UniqueId": "5a24551a-f6ec-b67a-ea5f-605b675a620b",
"_Id": "115948",
"_Order": "1",
"_Number": "1.0.1"
}
]
},
"_UniqueId": "2bb680b6-c79d-a516-dfc2-d4182971cc38",
"_Id": "115947",
"_Order": "0",
"_Number": "1.0"
},
{
"Text": "Contact Vendor to discuss return (if required)",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Contact the Vendor to discuss the reason for return",
"_UniqueId": "7475ce35-df87-e3c1-d6a0-f6b8c0426d1a",
"_Id": "115950",
"_Order": "3",
"_Number": "2.0.1"
},
{
"Text": "Obtain a Return Merchandise Authorisation (RMA) Number if required",
"_UniqueId": "204c4f43-981d-eb87-5f2d-2681b02488a1",
"_Id": "115951",
"_Order": "4",
"_Number": "2.0.2"
}
]
},
"_UniqueId": "0d9d92e1-24bf-73da-d67a-fa3bb49c1d92",
"_Id": "115949",
"_Order": "2",
"_Number": "2.0"
},
{
"Text": "Create a Return Order against original Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Locate original Purchase Order",
"_UniqueId": "3fef7f76-1a69-d29d-10d3-7b6b6d9a8de8",
"_Id": "115953",
"_Order": "6",
"_Number": "3.0.1"
}
],
"Note": [
{
"Text": "Is it possible to partially return a Purchase Order?",
"Attachment": "Yes, it is possible to create a return Purchase Order for a partial quantity of the original order",
"_UniqueId": "bbff6cd8-1dfa-f038-2eef-13684d7a2f85",
"_Id": "115954",
"_Order": "7",
"_Number": ""
}
]
},
"_UniqueId": "324417a8-40e8-076a-36bb-f0def8ae86f9",
"_Id": "115952",
"_ParallelGroupingRef": "1",
"_Order": "5",
"_Number": "3.0"
},
{
"Text": "Create New Return Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Create a New Return Order",
"_UniqueId": "2d39b4e0-a307-f06c-20d3-14772c1b5eac",
"_Id": "115956",
"_Order": "9",
"_Number": "3.1.1"
},
{
"Text": "Add PO lines. Enter Item number, negative Quantity and Price.",
"_UniqueId": "3027bf15-df9d-2044-7c85-ebce31cf9180",
"_Id": "115958",
"_Order": "11",
"_Number": "3.1.2"
},
{
"Text": "Enter the reason for the return",
"_UniqueId": "c5934881-0d30-6c3e-5add-b8a785c13794",
"_Id": "115959",
"_Order": "12",
"_Number": "3.1.3"
}
],
"Note": [
{
"Text": "When should a new Return Order be created?",
"Attachment": "If the original Purchase Order cannot be located, a new Return order can be created",
"_UniqueId": "b9a97ee6-b7cf-9e24-8e92-7034ac9d9542",
"_Id": "115957",
"_Order": "10",
"_Number": ""
}
]
},
"_UniqueId": "53c14422-6e7d-6a45-b8e9-9a50a3edd63f",
"_Id": "115955",
"_ParallelGroupingRef": "1",
"_Order": "8",
"_Number": "3.1"
},
{
"Text": "@TODO Picking Goods - Inbound to Outbound VC Process",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "371dde40-3b51-979c-f422-625a2d0e7728",
"_Id": "115962",
"_Order": "14",
"_Number": "4.0"
}
],
"ProcessLink": [
{
"Text": "Confirm Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "4f4c9c7e-9ae5-f114-1335-ccb4bb71de52",
"_Id": "115961",
"_LinkedProcessUniqueId": "89e83d60-95e3-49e3-aa71-3539bf658667",
"_LinkedProcessName": "Confirm Purchase Order",
"_LinkedProcessId": "808",
"_Order": "13",
"_Number": "0.0"
}
]
},
"SearchKeywords": "",
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Purchase Orders",
"_Link": "Confirm Purchase Order",
"_ProcessId": "808"
}
]
},
"Stakeholders": "",
"Approvals": "",
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:34:14.1687560Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "@TODO",
"_Name": "Create Return Purchase Order",
"_UniqueId": "4651b195-381b-475d-9e9a-91bae0ef5d4d",
"_Id": "862",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "2.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_GroupId": "247",
"_Group": "Manage Purchase Orders",
"_ExpertId": "232",
"_Expert": "Jessica Hobbs",
"_OwnerId": "232",
"_Owner": "Jessica Hobbs",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Manage Purchase Orders",
"_UniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_Id": "247",
"_ProcessGroupItemId": "18485"
}
]
},
"SearchKeywords": "",
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Amanda Cuthbertson",
"_Owner": "Amanda Cuthbertson",
"_ProcessGroup": "Acquire Fixed Assets",
"_Link": "Fixed asset - PO, receipting and accountant approval (BP 2)",
"_ProcessId": "687"
}
]
},
"Stakeholders": "",
"Approvals": "",
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:34:14.2156353Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "When creating a PO for a Fixed Asset the workflow needs to validate fixed asset information and pass on to the Fixed Asset Accountant for approval.",
"_Name": "Perform Fixed Asset Purchase Order Workflow Approval (Placeholder)",
"_UniqueId": "48682c90-ecfd-4896-bb2d-e0538505290d",
"_Id": "701",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "0.1",
"_StateId": "3",
"_State": "In Progress",
"_GroupUniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_GroupId": "247",
"_Group": "Manage Purchase Orders",
"_ExpertId": "239",
"_Expert": "Amanda Cuthbertson",
"_OwnerId": "239",
"_Owner": "Amanda Cuthbertson",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Manage Purchase Orders",
"_UniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_Id": "247",
"_ProcessGroupItemId": "19290"
}
]
},
"ProcessProcedures": {
"Activity": [
{
"Text": "Locate Purchase Agreement",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Search for appropriate Purchase Agreement",
"_UniqueId": "f5228737-f956-55e0-dd33-11879af9d0be",
"_Id": "115868",
"_Order": "1",
"_Number": "1.0.1"
}
]
},
"_UniqueId": "ab362094-0d89-483f-bd33-d14553767625",
"_Id": "115867",
"_Order": "0",
"_Number": "1.0"
},
{
"Text": "Release Purchase Order from Purchase Agreement",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Enter Order details|~|- 'Delivery date'|~|- 'Release quanity'",
"_UniqueId": "645ab9c8-1d94-0cac-a455-c257b63df2f4",
"_Id": "115870",
"_Order": "3",
"_Number": "2.0.1"
},
{
"Text": "Create 'Release order'",
"_UniqueId": "1390f82d-51f3-5273-94ce-1319845dabdf",
"_Id": "115871",
"_Order": "4",
"_Number": "2.0.2"
},
{
"Text": "@TODO confirm if this requires workflow approval",
"_UniqueId": "163f0f02-ab5c-80fc-2ea9-c4e5ba38ced3",
"_Id": "115872",
"_Order": "5",
"_Number": "2.0.3"
},
{
"Text": "@TODO confirm the task order - e.g. release order, then navigate to PO, then workflow approval, then confirm PO?",
"_UniqueId": "196906df-1250-3f9c-a0bb-c123210d62b6",
"_Id": "115874",
"_Order": "7",
"_Number": "2.0.4"
}
],
"Note": [
{
"Text": "Purchase Agreement details",
"Attachment": "Purchase agreement details inherited by purchase order @TODO confirm what details can and can't be updated on PO|~|- Price |~|- Charges |~|- Discounts|~|- Unit of measure|~|- Delivery address: can be updated",
"_UniqueId": "bbbfc09b-0ed5-4440-9dd4-c29239328cdf",
"_Id": "115873",
"_Order": "6",
"_Number": ""
}
]
},
"_UniqueId": "1389fe1a-99df-4319-8971-fe7f31183907",
"_Id": "115869",
"_Order": "2",
"_Number": "2.0"
},
{
"Text": "Submit Purchase Order for Appoval",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "250fbc9d-fdc0-8aaf-cec2-7ae2d3b5d8d3",
"_Id": "115875",
"_Order": "8",
"_Number": "3.0"
},
{
"Text": "Reject Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Enter reason for rejection",
"_UniqueId": "2f117640-0fa0-6dfa-2f4d-703ba2eb5f42",
"_Id": "115879",
"_Order": "12",
"_Number": "4.0.1"
},
{
"Text": "Notify the Requestor of the rejection and the reason for the rejection|~|#Manual",
"_UniqueId": "4c1409f8-96cd-6b5b-1f54-13cbdca19363",
"_Id": "115880",
"_Order": "13",
"_Number": "4.0.2"
}
]
},
"_UniqueId": "6599be4c-ca26-b4b5-08d4-b1462329cdf4",
"_Id": "115878",
"_Order": "11",
"_Number": "4.0",
"_LinkedDecisionUniqueId": "015d23b5-2aad-a090-bf2e-cfdf69a6b61e"
}
],
"ProcessLink": [
{
"Text": "Approve Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "3bbc9268-c9ae-c942-c508-4270afc506fa",
"_Id": "115876",
"_LinkedProcessUniqueId": "d152f376-be2b-4f45-b5f5-1fda97617b0f",
"_LinkedProcessName": "Approve Purchase Order",
"_LinkedProcessId": "813",
"_Order": "9",
"_Number": "0.0"
},
{
"Text": "Confirm Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "1013b5b5-3109-4c3a-b57a-cab58d1dcf9f",
"_Id": "115881",
"_LinkedProcessUniqueId": "89e83d60-95e3-49e3-aa71-3539bf658667",
"_LinkedProcessName": "Confirm Purchase Order",
"_LinkedProcessId": "808",
"_Order": "14",
"_Number": "0.0"
}
],
"Decision": [
{
"Text": "Is Purchase Order approved?",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
],
"DecisionOrphanRole": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "0.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "015d23b5-2aad-a090-bf2e-cfdf69a6b61e",
"_Id": "115877",
"_Order": "10",
"_Number": "0.0",
"_DecisionLinkType": "Activity",
"_DecisionLinkIsYes": "false"
}
]
},
"SearchKeywords": "",
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Purchase Orders",
"_Link": "Approve Purchase Order",
"_ProcessId": "813"
},
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Purchase Orders",
"_Link": "Confirm Purchase Order",
"_ProcessId": "808"
}
]
},
"Stakeholders": "",
"Approvals": "",
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:34:14.4187783Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "TBC",
"_Name": "Release Purchase Order - Purchase Agreement",
"_UniqueId": "aa2a1723-c085-4a89-b9e9-d5bc5fdb5753",
"_Id": "921",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "1.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_GroupId": "247",
"_Group": "Manage Purchase Orders",
"_ExpertId": "232",
"_Expert": "Jessica Hobbs",
"_OwnerId": "232",
"_Owner": "Jessica Hobbs",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Manage Purchase Orders",
"_UniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_Id": "247",
"_ProcessGroupItemId": "19296"
}
]
},
"ProcessProcedures": {
"Activity": [
{
"Text": "Update Purchase Order Details",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Locate the Purchase Order and update the details as required",
"_UniqueId": "f502d9ab-d56a-580e-ac7a-24e175fdbd6d",
"_Id": "115920",
"_Order": "1",
"_Number": "1.0.1"
}
],
"Note": [
{
"Text": "What details on a Purchase Order can be updated?",
"Attachment": "The details that can be updated on a Purchase Order include, but are not limited to:|~|- Charges need to be added e.g. freight or handling charges etc.|~|- Addition or removal of lines|~|- Item information updated e.g. quantity or unit of measure|~|- Delivery address details|~|- Delivery requirements e.g. delivery date|~||~|- 'GST group' can be updated by approved users @TODO confirm who these are|~|",
"_UniqueId": "d3cce9aa-9922-c10b-e256-b70d03e539b8",
"_Id": "115921",
"_Order": "2",
"_Number": ""
},
{
"Text": "When can a Purchase Order no longer be updated?",
"Attachment": "All details on a Purchase Order can be updated until the point it is invoiced @TODO confirm this",
"_UniqueId": "2131f00c-7062-14ec-0d94-9d49608269f7",
"_Id": "115922",
"_Order": "3",
"_Number": ""
},
{
"Text": "Can a Purchase Order be closed with a partially receipted quantity?",
"Attachment": "@TODO confirm the business process for #28635 \"Ability to manually close remaining quantity on purchase order\"",
"_UniqueId": "34e29570-178d-3ab7-0412-6632050e68c0",
"_Id": "115923",
"_Order": "4",
"_Number": ""
}
]
},
"_UniqueId": "e6586bea-8fd7-f878-5e6e-af067e21266c",
"_Id": "115919",
"_Order": "0",
"_Number": "1.0"
},
{
"Text": "Reconfirm Purchase Order",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Contact the Vendor to confirm the changes (if required)",
"_UniqueId": "ecab74e4-12f6-d583-acb0-f6081ce8aefc",
"_Id": "115926",
"_Order": "7",
"_Number": "2.0.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "\"Confirm\" the Purchase Order in D365",
"_UniqueId": "6cb83e65-306d-04eb-90d6-dd43dd83121f",
"_Id": "115927",
"_Order": "8",
"_Number": "2.0.2"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Fixed Asset Purchase Orders",
"Attachment": "@TODO confirm how these are handled in D365 #25219",
"_UniqueId": "a4dc131d-ef3b-88cd-e959-7c5cdde51211",
"_Id": "115928",
"_Order": "9",
"_Number": ""
}
]
},
"_UniqueId": "af0dda2d-681b-3cb3-655e-a18bb8d2d7f6",
"_Id": "115925",
"_Order": "6",
"_Number": "2.0"
},
{
"Text": "Send Updated Purchase Order to Vendor",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Email updated Purchase Order to Vendor @TODO confirm email functionality",
"_UniqueId": "9a5d494a-a450-8b4d-3134-49d9069ff832",
"_Id": "115930",
"_Order": "11",
"_Number": "3.0.1"
}
]
},
"_UniqueId": "44c98c30-f74b-c112-6aee-592265876266",
"_Id": "115929",
"_Order": "10",
"_Number": "3.0"
}
],
"Decision": [
{
"Text": "Was Purchase Order Pricing Updated?",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
],
"DecisionOrphanRole": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "0.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "504eb83f-59ef-a756-cf37-1353ae2218bf",
"_Id": "115924",
"_LinkedProcessUniqueId": "d152f376-be2b-4f45-b5f5-1fda97617b0f",
"_LinkedProcessName": "Approve Purchase Order",
"_LinkedProcessId": "813",
"_Order": "5",
"_Number": "0.0",
"_DecisionLinkType": "ProcessLink",
"_DecisionLinkIsYes": "true"
}
]
},
"SearchKeywords": "",
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Purchase Orders",
"_Link": "Approve Purchase Order",
"_ProcessId": "813"
}
]
},
"Stakeholders": "",
"Approvals": "",
"SystemStakeholders": {
"User": {
"_Name": "Matt McGrath",
"_Id": "228",
"_LastName": "McGrath",
"_FirstName": "Matt"
}
},
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:34:14.5594161Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "@TODO",
"_Name": "Update Purchase Order",
"_UniqueId": "5689a3ed-7ad1-454a-82ee-f4b50fcbbe5f",
"_Id": "859",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "1.0",
"_StateId": "1",
"_State": "Active",
"_GroupUniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_GroupId": "247",
"_Group": "Manage Purchase Orders",
"_ExpertId": "232",
"_Expert": "Jessica Hobbs",
"_OwnerId": "232",
"_Owner": "Jessica Hobbs",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
}
]
},
"Metadata": {
"ProcessGroupXmlGenerationOptions": {
"RecursionLevel": "Full",
"IncludeOverviewOnly": "false",
"IncludeUnpublished": "true",
"StubProcesses": "false"
}
},
"_ChampionId": "270",
"_Champion": "Siobhan Williamson",
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "",
"_Name": "Manage Purchase Orders",
"_UniqueId": "42cd6df5-776b-4ad8-95b4-c1b91f020f4c",
"_Id": "247"
},
{
"ProcessGroupProcedures": {
"ProcessLink": [
{
"Text": "Create Request for Vendor Quote",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"_UniqueId": "2acd0536-8ba5-2683-bfe9-c4d8dbdd3b62",
"_Id": "72525",
"_LinkedProcessUniqueId": "771e0954-e4be-4727-afa2-e2d4930c68d0",
"_LinkedProcessName": "Create Request for Vendor Quote",
"_LinkedProcessId": "713",
"_ParallelGroupingRef": "1",
"_Order": "0",
"_Number": "0.0"
},
{
"Text": "Confirm Request for Vendor Quote",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"_UniqueId": "03fd9a4d-4607-1e6d-0ee0-493a32884ae7",
"_Id": "112730",
"_LinkedProcessUniqueId": "df3bf74d-efe4-46e9-b207-27ebdde4fd15",
"_LinkedProcessName": "Confirm Request for Vendor Quote",
"_LinkedProcessId": "920",
"_ParallelGroupingRef": "1",
"_Order": "1",
"_Number": "0.0"
},
{
"Text": "Select Vendor Quote",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"_UniqueId": "9ff7dc0e-1f94-90e2-924e-9b1c5c3a0391",
"_Id": "72527",
"_LinkedProcessUniqueId": "8debf515-d710-4e83-8aa0-d2d2fe64464f",
"_LinkedProcessName": "Select Vendor Quote",
"_LinkedProcessId": "678",
"_Order": "3",
"_Number": "0.0"
}
],
"OrphanProcessLink": {
"Text": "Update Request for Vendor Quote",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"_UniqueId": "97697dd9-8b48-c787-388b-f1601d135aeb",
"_Id": "72529",
"_LinkedProcessUniqueId": "dbe8d4c9-a82e-4add-8d70-391045a7e54b",
"_LinkedProcessName": "Update Request for Vendor Quote",
"_LinkedProcessId": "679",
"_Order": "2",
"_Number": "0.0"
}
},
"ProcessGroupItems": {
"Process": [
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Manage Vendor Quotations",
"_UniqueId": "233f3350-f69b-4493-b085-794f20ac7057",
"_Id": "249",
"_ProcessGroupItemId": "19052"
}
]
},
"SearchKeywords": "",
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Purchase Requsitions",
"_Link": "Create Purchase Requisition",
"_ProcessId": "756"
}
]
},
"Stakeholders": "",
"Approvals": "",
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:34:14.7469341Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "@TODO",
"_Name": "Confirm Request for Vendor Quote",
"_UniqueId": "df3bf74d-efe4-46e9-b207-27ebdde4fd15",
"_Id": "920",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "0.1",
"_StateId": "3",
"_State": "In Progress",
"_GroupUniqueId": "233f3350-f69b-4493-b085-794f20ac7057",
"_GroupId": "249",
"_Group": "Manage Vendor Quotations",
"_ExpertId": "232",
"_Expert": "Jessica Hobbs",
"_OwnerId": "232",
"_Owner": "Jessica Hobbs",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Manage Vendor Quotations",
"_UniqueId": "233f3350-f69b-4493-b085-794f20ac7057",
"_Id": "249",
"_ProcessGroupItemId": "18697"
}
]
},
"Triggers": {
"Trigger": [
{
"_Id": "373",
"_Volume": "@TODO",
"_Frequency": "Ad Hoc",
"_Trigger": "Request for sales quote requires vendor quote"
},
{
"_Id": "374",
"_Volume": "@TODO",
"_Frequency": "Ad Hoc",
"_Trigger": "Need identified for new product or service"
},
{
"_Id": "375",
"_Volume": "@TODO",
"_Frequency": "Ad Hoc",
"_Trigger": "Purchase requisition raised"
}
]
},
"ProcessProcedures": {
"ProcessLink": [
{
"Text": "Create Purchase Requisition",
"Ownerships": {
"Role": [
{
"_Name": "UNASSIGNED",
"_Id": "2",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "d240bfea-91a4-e376-3231-a78c2dfd5f99",
"_Id": "90476",
"_LinkedProcessUniqueId": "daa5f916-4d4a-4efe-a4d5-2396a7138eea",
"_LinkedProcessName": "Create Purchase Requisition",
"_LinkedProcessId": "756",
"_Order": "0",
"_Number": "0.0"
},
{
"Text": "Select Vendor Quote",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "dbb067f6-2ce3-dcd0-a093-f2a74d2c4f39",
"_Id": "90503",
"_LinkedProcessUniqueId": "8debf515-d710-4e83-8aa0-d2d2fe64464f",
"_LinkedProcessName": "Select Vendor Quote",
"_LinkedProcessId": "678",
"_Order": "27",
"_Number": "0.0"
}
],
"Activity": [
{
"Text": "Create New Request for Vendor Quote",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Enter Request Details into the following fields:|~|- 'Request for quotation case' is automatically populated|~|- Enter 'Purchase type'|~|- Enter 'Document title' @TODO naming conventions|~|- Update 'Delivery date'|~|- Update 'Expiration date and time' (if required)|~|#Ops",
"_UniqueId": "96df2b96-7bd2-0e65-05af-6090a2bb7409",
"_Id": "90478",
"_Order": "2",
"_Number": "1.0.1"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Confirm Delivery Address Details|~|- Update 'Delivery name' (if required)|~|- Update 'Delivery address' (if required)|~|- Update 'Site' and 'Warehouse' (if required)|~|#Ops",
"_UniqueId": "60c673d7-fa21-8ec5-7eae-9efe944afd7d",
"_Id": "90481",
"_Order": "5",
"_Number": "1.0.2"
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Update Additional Details (if required)|~|- Update 'Requestor' (if required)|~||~|If 'Purchase agreement' was selected as the Purchase type, enter:|~|- 'Effective date' - automatically defaults to the current date|~|- 'Expiration date' - this is the date of expiry for the Purchase Agreement|~|- 'Purchase agreement classification' @TODO config deliverable 1.25|~|#Ops",
"_UniqueId": "1e421635-0d04-b149-6806-d5f69ac006eb",
"_Id": "90483",
"_Order": "7",
"_Number": "1.0.3"
}
],
"Note": [
{
"Text": "What are the different Purchase Types?",
"Attachment": "There are 3 different Purchase Type options:|~|- 'Purchase order' - If created manually, �Purchase order� type is selected by default |~|- Purchase agreement - If �Purchase agreement� is selected, the date range that applies to the Purchase Agreement must be entered|~|- Purchase requisition - If RFQ is created directly from a Purchase requisition, �Purchase requisition� type is selected automatically. 'Purchase requisition' cannot be selected manually.",
"_UniqueId": "39e8fb28-3eb2-2a45-84d3-8e6f3b51cd54",
"_Id": "90479",
"_Order": "3",
"_Number": ""
},
{
"Text": "What is the expiration date and time set to?",
"Attachment": "Expiry date is automatically set to 30 calendar days at 12:00AM based on the current date. This field can be updated if required.",
"_UniqueId": "84c3f6a3-abbd-e299-352a-1aa548ea4a2d",
"_Id": "90480",
"_Order": "4",
"_Number": ""
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "How are the Delivery address fields populated?",
"Attachment": "The 'Site' and 'Warehouse' fields are automatically populated based on the user account logged into D365 Ops. Both fields should be updated if the request is for a different Site and/or Warehouse. |~|The 'Delivery name' and 'Delivery address' fields are automatically populated based on the Site/Warehouse fields and can be updated if required.",
"_UniqueId": "ffa67269-29a1-8841-65ad-f13f1862def8",
"_Id": "90482",
"_Order": "6",
"_Number": ""
},
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Updating Site/Warehouse if the Requestor is changed",
"Attachment": "The 'Requestor' field is automatically populated based on the user logged into Ops. If the requestor needs to be updated, it can be manually updated. This may mean the Site and/or Warehouse needs to be updated, if the new Requestor is based at a different Site.",
"_UniqueId": "b3e77e95-7093-4b85-e5ff-a9c2c08bb3d3",
"_Id": "112082",
"_Order": "8",
"_Number": ""
}
]
},
"_UniqueId": "ff1b8f47-f202-4412-9c7b-3d0a90c8c266",
"_Id": "90477",
"_Order": "1",
"_Number": "1.0"
},
{
"Text": "Confirm Product/Service Details",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Check details in 'Request for quotation header' and update as necessary|~|#Ops",
"_UniqueId": "9d92db4a-f3d4-03d7-0c02-8193e22784ff",
"_Id": "90485",
"_Order": "10",
"_Number": "2.0.1"
},
{
"Text": "Enter the product(s) or service(s) as line items into the 'Request for quotation lines'|~||~|Required Procurement Category Details|~|@TODO|~||~|Required Item Details|~|- 'Item number' |~|- 'Product name' is auto populated based on the 'Item number' entered|~|- 'Site' and 'Warehouse' are auto populated based on the selection entered into the Request for quotation header |~|- 'Unit' is auto populated based on the item's purchasing unit|~|- 'Quantity' needs to be entered|~|Other fields may be auto populated if there is data entered in equivalent field in the product record e.g. Financial dimensions @TODO confirm this",
"_UniqueId": "81f41d02-6f22-8dad-b6bd-c2658169a5a4",
"_Id": "90487",
"_Order": "12",
"_Number": "2.0.2"
},
{
"Text": "Confirm if the Request for Quote is Confidential|~||~|- If Request for Vendor Quotation is confidential, set the flag on the Header to Confidential = 'Yes'|~|@TODO confirm what the exoected behaviour would then be e.g. if the user sets it to 'Confidential' but isn't part of the security group, what happens?",
"_UniqueId": "a03e4065-e92f-439b-7c85-32d67205c7b8",
"_Id": "112083",
"_Order": "15",
"_Number": "2.0.3"
}
],
"Note": [
{
"Text": "What fields in the 'Request for quotation header' are not required?",
"Attachment": "- 'Allow alternates on response lines' - use of this field will be considered in the Vendor Portal iteration.|~|- 'Mode of delivery' - this field can be configured post-go live if required|~|- Delivery terms' - this field can be configured post-go live if required",
"_UniqueId": "02d927d0-86aa-2bb7-04e9-79ac5f009e09",
"_Id": "90486",
"_Order": "11",
"_Number": ""
},
{
"Text": "When can Procurement Categories be used?",
"Attachment": "Procurement Categories can only be used on Request for Vendor Quotations for goods intended for internal consumption",
"_UniqueId": "4ebc7737-2c83-74b5-2862-3937c76970bd",
"_Id": "90488",
"_Order": "13",
"_Number": ""
},
{
"Text": "Can a product with variants be added to the Request for Vendor Quote?",
"Attachment": "All product variants that have been released can be added as line items to a Request for Vendor Quote @TODO confirm whether this is behavior we expect or whether the request should be more generic",
"_UniqueId": "6be94dbb-2244-ffe6-30fc-d4c51ebb0606",
"_Id": "90489",
"_Order": "14",
"_Number": ""
}
]
},
"_UniqueId": "bfcc948f-cd37-234a-f047-98e5d4ea3ee1",
"_Id": "90484",
"_Order": "9",
"_Number": "2.0"
},
{
"Text": "Add Vendor(s) to Request",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Add Vendor(s) to the Request",
"_UniqueId": "1627cd91-cc04-7527-40a8-8fddf77e53fd",
"_Id": "90493",
"_Order": "17",
"_Number": "3.0.1"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "What Vendors can be added to a Request for Quote?",
"Attachment": "Existing Vendors in D365 Ops with a status of 'On-boarding' or 'Active' can be added to the request - irrespective of the Vendor hold status.|~|However, if the Vendor is successful, the Vendor will need to have an 'Active' status in order to convert the RFQ response to a Purchase Order or Purchase Agreement. |~|",
"_UniqueId": "517e57b0-829a-df48-43fd-89253b515e63",
"_Id": "90494",
"_Order": "18",
"_Number": ""
},
{
"Text": "Can non approved/preferred Vendors be added to the RFQ Request?",
"Attachment": "Non approved or preferred vendors can be added to a RFQ request. However, if the Vendor is successful and the product(s) on the RFQ have the 'Approved vendor check method' set to 'Not allowed', in order to convert the response to a purchase order or purchase agreement, either:|~|1. the 'Approved vendor check method' field will need to be updated to 'Warning only' or 'No check'|~|2. the Vendor will need to be added as an approved or preferred Vendor for the product.|~||~|",
"_UniqueId": "bc4bf8fc-e7d2-e638-820d-141e79599f70",
"_Id": "90495",
"_Order": "19",
"_Number": ""
},
{
"Text": "How can approved or preferred Vendors be added automatically to the RFQ Request?",
"Attachment": "The 'Auto-add vendor' function can automatically add the Vendors based on warehouse specific preferred and approved Vendors for a product.|~|@TODO confirm how this would work if there are multiple line items which have different vendors",
"_UniqueId": "0c038ccd-d645-511b-5a3d-34b835698e3f",
"_Id": "90496",
"_Order": "20",
"_Number": ""
}
]
},
"_UniqueId": "238d8276-39ae-5f9b-dc7c-63230355a33f",
"_Id": "90492",
"_Order": "16",
"_Number": "3.0"
},
{
"Text": "Add Additional Information (if required)",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Attach any supporting documentation to the Request as required |~|@TODO confirm the types of documents that would be attached to the request",
"_UniqueId": "e96c4096-741d-d782-e8d4-95ed440e16b7",
"_Id": "90498",
"_Order": "22",
"_Number": "4.0.1"
},
{
"Text": "Enter any notes applicable to the request to the internal or external notes fields |~|@TODO confirm where the internal and external notes fields will be located",
"_UniqueId": "46f3d8e6-e2ff-70e8-c442-610bcf8c674a",
"_Id": "90499",
"_Order": "23",
"_Number": "4.0.2"
}
]
},
"_UniqueId": "0260d663-e0e7-ba0c-db14-beaecab243f3",
"_Id": "90497",
"_Order": "21",
"_Number": "4.0"
},
{
"Text": "Send Request for Vendor Quote",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Generate the Vendor Reply Sheet |~|@TODO confirm if Farmlands will be using the reply sheet",
"_UniqueId": "b62b37b0-1971-6256-c60b-b22292922952",
"_Id": "90501",
"_Order": "25",
"_Number": "5.0.1"
},
{
"Text": "Email the RFQ and associated documents to the Vendor(s)|~|@TODO confirm the process for generating the email and attaching the associated documents.",
"_UniqueId": "edf9ea9e-6e6f-b63f-b3fd-d8fa4da35869",
"_Id": "90502",
"_Order": "26",
"_Number": "5.0.2"
}
]
},
"_UniqueId": "0a20ad5f-36f5-4cab-a096-c5acec9e1d9e",
"_Id": "90500",
"_Order": "24",
"_Number": "5.0"
}
]
},
"SearchKeywords": "",
"Outputs": {
"Output": [
{
"_Id": "218",
"_ToProcess": "Send Vendor Request for Quotation",
"_HowUsed": "used to send Vendor quote",
"_Output": "request for quotation request"
}
]
},
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Purchase Requsitions",
"_Link": "Create Purchase Requisition",
"_ProcessId": "756"
},
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Vendor Quotations",
"_Link": "Select Vendor Quote",
"_ProcessId": "678"
},
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Vendor Quotations",
"_Link": "Update Request for Vendor Quote",
"_ProcessId": "679"
}
]
},
"Stakeholders": "",
"Approvals": "",
"SystemStakeholders": {
"User": {
"_Name": "Matt McGrath",
"_Id": "228",
"_LastName": "McGrath",
"_FirstName": "Matt"
}
},
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:34:15.0281975Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "@TODO",
"_Name": "Create Request for Vendor Quote",
"_UniqueId": "771e0954-e4be-4727-afa2-e2d4930c68d0",
"_Id": "713",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "2.0",
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"_Group": "Manage Vendor Quotations",
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"_Expert": "Jessica Hobbs",
"_OwnerId": "232",
"_Owner": "Jessica Hobbs",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
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"_Id": "249",
"_ProcessGroupItemId": "24315"
}
]
},
"Inputs": {
"Input": [
{
"_Id": "174",
"_HowUsed": "Select vendor request",
"_Resource": "Vendor Quote response",
"_FromProcessId": "680",
"_FromProcess": "Send Vendor Request for Quote"
}
]
},
"ProcessProcedures": {
"ProcessLink": [
{
"Text": "Create Request for Vendor Quote",
"Ownerships": {
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{
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"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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},
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"_LinkedProcessName": "Create Request for Vendor Quote",
"_LinkedProcessId": "713",
"_Order": "0",
"_Number": "0.0"
},
{
"Text": "Confirm Purchase Order",
"Ownerships": {
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]
},
"ProcessProcedureTimeframe": {
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},
"_UniqueId": "dd81801c-3328-0aa2-ade5-0d0235191841",
"_Id": "90475",
"_LinkedProcessUniqueId": "89e83d60-95e3-49e3-aa71-3539bf658667",
"_LinkedProcessName": "Confirm Purchase Order",
"_LinkedProcessId": "808",
"_ParallelGroupingRef": "2",
"_Order": "19",
"_Number": "0.0"
},
{
"Text": "Create Purchase Requisition",
"Ownerships": {
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]
},
"ProcessProcedureTimeframe": {
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"_TimeframeTypeId": "-1"
},
"_UniqueId": "4858dca3-b381-b89d-304e-0528b3d5fb18",
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"_LinkedProcessName": "Create Purchase Requisition",
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"_ParallelGroupingRef": "2",
"_Order": "20",
"_Number": "0.0"
},
{
"Text": "Setup Purchase Agreement - D5",
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}
]
},
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},
"_UniqueId": "4d4374a9-d647-0e36-1b0b-665b2cbbfdfb",
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"_LinkedProcessName": "Setup Purchase Agreement - D5",
"_LinkedProcessId": "794",
"_ParallelGroupingRef": "2",
"_Order": "21",
"_Number": "0.0"
}
],
"Activity": [
{
"Text": "Receive Vendor Responses to Request for Quote",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Receive responses by email or phone|~|@TODO confirm the business rule re how we receive responses. Is phone acceptable?",
"_UniqueId": "ca72b324-67ec-77b9-833a-aa4143cb99ce",
"_Id": "90457",
"_Order": "2",
"_Number": "1.0.1"
},
{
"Text": "Add Vendor responses on quotation lines vs header level|~|@TODO confirm what the minimum information is required in a vendor response|~|Vendor reference|~|External Item Number & External Item Description (if provided)|~|",
"_UniqueId": "5fd238d1-e388-3c12-ab9e-18758588675d",
"_Id": "90458",
"_Order": "3",
"_Number": "1.0.2"
}
]
},
"_UniqueId": "d6f389a1-ce68-f7cd-8c91-09f8a2b0e83b",
"_Id": "90456",
"_Order": "1",
"_Number": "1.0"
},
{
"Text": "Compare Vendor Responses",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Compare the responses from Vendors including prices, terms and any other appropriate details.",
"_UniqueId": "0c0813bf-c85c-4fee-1509-72bbea078af2",
"_Id": "90460",
"_Order": "5",
"_Number": "2.0.1"
}
],
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "What if the Vendor has responded in a foreign currency?",
"Attachment": "Responses should be entered in the currency quoted by the vendor. Ops will automatically convert the quoted price to NZD for comparison.",
"_UniqueId": "5fd690f7-40c7-0ec4-d10e-77c413776741",
"_Id": "90461",
"_Order": "6",
"_Number": ""
}
]
},
"_UniqueId": "adcdb63d-a448-8b64-ad9c-3d57a62782d8",
"_Id": "90459",
"_Order": "4",
"_Number": "2.0"
},
{
"Text": "Select Successful Vendor(s) Response",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "If the response is excluding rebate, check 'Exclude rebate' option on RFQ Header |~|(#30888) @TODO check CR raised re corresponding requirement in 1.28",
"_UniqueId": "c7186fe9-871c-78f3-7cce-bbf1cd839b5f",
"_Id": "90463",
"_Order": "8",
"_Number": "3.0.1"
},
{
"Text": "Choose what products and Vendor(s) to proceed with.",
"_UniqueId": "f7e96c74-3df5-0fc8-618b-c2dd919e9fd0",
"_Id": "90464",
"_Order": "9",
"_Number": "3.0.2"
}
],
"Note": [
{
"Text": "Can lines from different Vendors be selected?",
"Attachment": "Yes, it is possible to accept lines from different vendors",
"_UniqueId": "387332ea-7add-6fdb-5596-5171d93be667",
"_Id": "90465",
"_Order": "10",
"_Number": ""
},
{
"Text": "Can partial quote quantities be accepted?",
"Attachment": "Yes, partial quantities of the same item from multiple vendors can be accepted (#33258)",
"_UniqueId": "97e4d2e7-9471-2e27-3790-dc819a185e8c",
"_Id": "90466",
"_Order": "11",
"_Number": ""
}
]
},
"_UniqueId": "5cf0015f-9544-6393-2090-1d9d3c1699a2",
"_Id": "90462",
"_ParallelGroupingRef": "1",
"_Order": "7",
"_Number": "3.0"
},
{
"Text": "Reject Unsuccessful Vendor(s)",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Ownerships": {
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{
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"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Reject unsuccessful responses|~|#NewProcess #Ops",
"_UniqueId": "1e4d211f-b162-51d3-fd3f-c436ada08528",
"_Id": "90468",
"_Order": "13",
"_Number": "3.1.1"
},
{
"Text": "Notify unsuccessful Vendor(s)|~|#Manual",
"_UniqueId": "d255bb58-3c48-3c1c-1dbd-8852ca5f2851",
"_Id": "90470",
"_Order": "15",
"_Number": "3.1.2"
}
],
"Note": [
{
"Text": "Can responses be rejected at Line level?",
"Attachment": "Yes, responses can be rejected at both header and line level",
"_UniqueId": "02eac3be-71d1-2247-eb52-dfeea92b2320",
"_Id": "90469",
"_Order": "14",
"_Number": ""
}
]
},
"_UniqueId": "906c8216-7464-355e-ba44-641e8550078e",
"_Id": "90467",
"_ParallelGroupingRef": "1",
"_Order": "12",
"_Number": "3.1"
},
{
"Text": "Convert Accepted Request for Quote lines",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Note": [
{
"Text": "What happens once a Request for Quote is accepted?",
"Attachment": "Purchase Order - accepting a quote response automatically creates a Purchase Order that requires validation|~|Purchase Agreement - can be created|~|Trade Agreement - can be created @TODO confirm what the 'Purchase type' should be when creating the RFQ|~|Purchase requisition - what happens to these RFQs?",
"_UniqueId": "dd91f5b9-487a-b2f5-b849-6e784b1f23df",
"_Id": "90472",
"_Order": "17",
"_Number": ""
},
{
"Text": "What happens if the successful Vendor is not an approved or preferred Vendor?",
"Attachment": "Preferred and approved vendor checks when converting RFQ to purchase order (#34695 - gap included in FDD).",
"_UniqueId": "85edf4ae-9d49-5ad5-8d3e-312fa29924bb",
"_Id": "90473",
"_Order": "18",
"_Number": ""
}
]
},
"_UniqueId": "7e9fc63b-04db-5d92-e626-df9cfc4c10f4",
"_Id": "90471",
"_Order": "16",
"_Number": "4.0"
}
]
},
"SearchKeywords": "",
"LinkedStakeholders": {
"LinkedStakeholder": [
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Purchase Orders",
"_Link": "Confirm Purchase Order",
"_ProcessId": "808"
},
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Purchase Requsitions",
"_Link": "Create Purchase Requisition",
"_ProcessId": "756"
},
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Vendor Quotations",
"_Link": "Create Request for Vendor Quote",
"_ProcessId": "713"
},
{
"_Expert": "Tom Shanley",
"_Owner": "Tom Shanley",
"_ProcessGroup": "Create and Manage Purchase Agreements - D5",
"_Link": "Setup Purchase Agreement - D5",
"_ProcessId": "794"
},
{
"_Expert": "Jessica Hobbs",
"_Owner": "Jessica Hobbs",
"_ProcessGroup": "Manage Vendor Quotations",
"_Link": "Update Request for Vendor Quote",
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}
]
},
"Stakeholders": "",
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"SystemStakeholders": {
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"_LastName": "McGrath",
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}
},
"RiskManagers": "",
"Targets": "",
"Timeframe": {
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"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
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},
"MetadataItem": {
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"_Value": "2018-07-31T21:34:15.4813694Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "TBC",
"_Objective": "TBC",
"_Name": "Select Vendor Quote",
"_UniqueId": "8debf515-d710-4e83-8aa0-d2d2fe64464f",
"_Id": "678",
"_IsVirtualVariation": "false",
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"_Version": "4.0",
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"_State": "Active",
"_GroupUniqueId": "233f3350-f69b-4493-b085-794f20ac7057",
"_GroupId": "249",
"_Group": "Manage Vendor Quotations",
"_ExpertId": "232",
"_Expert": "Jessica Hobbs",
"_OwnerId": "232",
"_Owner": "Jessica Hobbs",
"_UseDynamicMapperImage": "true",
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"_ReferenceNo": ""
},
{
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}
]
},
"Inputs": {
"Input": [
{
"_Id": "175",
"_HowUsed": "Vendor RFQ needs to have been created for it to be modified",
"_Resource": "Vendor RFQ Created",
"_FromProcessId": "713",
"_FromProcess": "Create Request for Vendor Quote"
}
]
},
"ProcessProcedures": {
"ProcessLink": [
{
"Text": "Create Request for Vendor Quote",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
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"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "97d2fb82-fef3-20c3-69ce-dddfb51fcaa0",
"_Id": "90504",
"_LinkedProcessUniqueId": "771e0954-e4be-4727-afa2-e2d4930c68d0",
"_LinkedProcessName": "Create Request for Vendor Quote",
"_LinkedProcessId": "713",
"_Order": "0",
"_Number": "0.0"
},
{
"Text": "Select Vendor Quote",
"Ownerships": {
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]
},
"ProcessProcedureTimeframe": {
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"_TimeframeTypeId": "-1"
},
"_UniqueId": "1f00637c-bdd0-d1e6-2e52-3fab2f973db4",
"_Id": "90518",
"_LinkedProcessUniqueId": "8debf515-d710-4e83-8aa0-d2d2fe64464f",
"_LinkedProcessName": "Select Vendor Quote",
"_LinkedProcessId": "678",
"_Order": "14",
"_Number": "0.0"
}
],
"Activity": [
{
"Text": "Locate Request for Vendor Quote Requiring Update(s)",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Confirm that Vendor reponse(s) have not been accepted",
"_UniqueId": "bf8bca5f-aa8b-2e66-a162-c2a183c10563",
"_Id": "90506",
"_Order": "2",
"_Number": "1.0.1"
}
],
"Note": [
{
"Text": "When can a Request for Vendor Quote be Updated?",
"Attachment": "A request can be updated until the point that a response is accepted. After a response has been accepted, the available actions are:|~|1. Create new Request for Vendor Quote|~|2. Modify associated Purchase Order @TODO confirm if this is appropriate",
"_UniqueId": "d2f9625c-22d8-ab8d-502a-1f09cc94932a",
"_Id": "90507",
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]
},
"_UniqueId": "cdfb8360-2494-5041-64c5-1e881d163162",
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},
{
"Text": "Update Details of Request for Quote",
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"_Id": "3",
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]
},
"ProcessProcedureTimeframe": {
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"_CycleTimeDisplay": "-",
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"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Update fields as required - items, procurement categories, Vendors and other information can be added, deleted or updated",
"_UniqueId": "a97b498b-408f-afdb-1e15-13ec676399d2",
"_Id": "90510",
"_Order": "6",
"_Number": "2.0.1"
}
]
},
"_UniqueId": "137f9db1-c35f-32bf-7979-059dc90502e3",
"_Id": "90509",
"_Order": "5",
"_Number": "2.0"
},
{
"Text": "Enter Reason for Amendment to Request for Vendor Quote",
"Ownerships": {
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{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "@TODO confirm what the expected behaviour is",
"_UniqueId": "6ca30c76-4cc2-38fc-39d0-0f4aed41df59",
"_Id": "90512",
"_Order": "8",
"_Number": "3.0.1"
},
{
"Text": "@TODO confirm how this is passed through to the email template (#34701)",
"_UniqueId": "2fc496cf-cfdc-7b15-7270-2e095da131a3",
"_Id": "90513",
"_Order": "9",
"_Number": "3.0.2"
}
]
},
"_UniqueId": "75f0a071-7127-99a4-05df-e2180ffdb206",
"_Id": "90511",
"_Order": "7",
"_Number": "3.0"
},
{
"Text": "Send Updated Request for Quote to Vendor(s)",
"Ownerships": {
"Role": [
{
"_Name": "ALL STAFF",
"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Generate updated Reply Sheet @TODO confirm if this is required",
"_UniqueId": "e20bdedd-8e1b-3bc8-11bd-93e60b2bbe14",
"_Id": "90515",
"_Order": "11",
"_Number": "4.0.1"
},
{
"Text": "@TODO confirm how requests will be sent e.g. via email?",
"_UniqueId": "fd292633-8af9-7865-2873-177e5622038b",
"_Id": "90516",
"_Order": "12",
"_Number": "4.0.2"
}
],
"Note": [
{
"Text": "How can I manage version control of RFQs?",
"Attachment": "@TODO confirm amendment version management solution design",
"_UniqueId": "3c3d8407-9ce0-c700-395c-49aba74361b6",
"_Id": "90517",
"_Order": "13",
"_Number": ""
}
]
},
"_UniqueId": "5c448c55-ac3f-0812-1c60-ad6388759f93",
"_Id": "90514",
"_Order": "10",
"_Number": "4.0"
}
],
"Decision": [
{
"Text": "Has the Request for Vendor Quote been accepted?",
"Ownerships": {
"Role": [
{
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"_Id": "3",
"_IsVirtual": "false"
}
],
"DecisionOrphanRole": [
{
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"_Id": "3",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"_UniqueId": "22074d72-43b1-c7d5-99bd-0b7c50a627c3",
"_Id": "90508",
"_LinkedProcessUniqueId": "771e0954-e4be-4727-afa2-e2d4930c68d0",
"_LinkedProcessName": "Create Request for Vendor Quote",
"_LinkedProcessId": "713",
"_Order": "4",
"_Number": "0.0",
"_DecisionLinkType": "ProcessLink",
"_DecisionLinkIsYes": "true"
}
]
},
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"LinkedStakeholders": {
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{
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},
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"Text": "Quantity mismatch?",
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},
"_ChampionId": "43",
"_Champion": "Brad Smith",
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},
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},
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},
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"_Objective": "@TODO",
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]
},
"ProcessProcedures": {
"Activity": [
{
"Text": "Request Goods for Internal Consumption",
"Ownerships": {
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{
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"_Id": "2",
"_IsVirtual": "false"
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]
},
"ProcessProcedureTimeframe": {
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"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
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"ChildProcessProcedures": {
"Task": [
{
"Text": "Request required goods or services as per current state process e.g. requests for IT equipment can be logged through Service Desk Plus|~|#NoChange",
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],
"Note": [
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"Text": "What type of goods can be requested via a Purchase Requisition?",
"Attachment": "Farmlands currently uses purchase requisitions for the procurement of IT hardware, software and consultancy services. @TODO confirm future use for goods for internal consumables e.g. employee uniforms, stationary, marketing etc.",
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"_Order": "4",
"_Number": "2.0.1"
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{
"Text": "Enter Purchase Requisition details:|~|- 'Purchase requisition' - field is populated automatically|~|- 'Name' @TODO define business rule for naming convention|~|- 'Requested date'|~|- 'Accounting date' (this field is used to record the accounting entry in the general ledger, and to validate whether budget funds are available @TODO confirm whether this is expected behaviour at Farmlands)|~|- Update 'Site' and 'Warehouse' if required",
"_UniqueId": "a5608f86-006f-ee62-13ed-e9d556786940",
"_Id": "115545",
"_Order": "5",
"_Number": "2.0.2"
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{
"Text": "Confirm the details in the 'Purchase requisition header', select the Business Justification 'Reason' from the dropdown and enter 'Details' in the free text field if required",
"_UniqueId": "1eac1090-343b-0f30-4434-ed17a1743f38",
"_Id": "115547",
"_Order": "7",
"_Number": "2.0.3"
},
{
"Text": "Enter item or service items into the 'Purchase requisition lines' by either:|~|-Item number|~|-Procurement category|~|@TODO confirm required fields for the Item and Procurement Categories|~|@TODO confirm what item details are autopopulated based on the product/service record|~||~|'Quantity'|~|'Unit' (Unit of Measure) - @TODO confirm that it is the item's purchasing unit of measure|~|'Unit price' - if known",
"_UniqueId": "03def691-d288-d500-3d47-f46dc6e6ed38",
"_Id": "115548",
"_Order": "8",
"_Number": "2.0.4"
},
{
"Text": "Submit the Purchase Requisition for approval",
"_UniqueId": "a4242fb4-eb4a-19ad-e068-8194035108c1",
"_Id": "115550",
"_Order": "10",
"_Number": "2.0.5"
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],
"Note": [
{
"Ownerships": {
"Tag": [
{
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"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
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]
},
"Text": "How are the 'Site' and 'Warehouse' fields populated?",
"Attachment": "The 'Site' and 'Warehouse' fields are automatically populated based on the user account logged into D365 Ops. Both fields should be updated if the request is for a different Site and/or Warehouse.",
"_UniqueId": "55eda2af-4883-5463-9dc5-4ab630ad95cd",
"_Id": "115546",
"_Order": "6",
"_Number": ""
},
{
"Text": "What are Punch-outs?",
"Attachment": "If you are ordering from Office Max or Spark, there is the ability to directly connect to the Vendor catalogue to search and select the product(s) to be entered onto the Purchase Requisition lines|~|@TODO confirm process for punch outs",
"_UniqueId": "da98dbb1-10af-a309-8169-098b40cb1d98",
"_Id": "115549",
"_Order": "9",
"_Number": ""
}
]
},
"_UniqueId": "670ee510-ef70-7bda-8abf-fa193d7488b4",
"_Id": "115543",
"_Order": "3",
"_Number": "2.0"
},
{
"Text": "Create Request for Quotation",
"Ownerships": {
"Role": [
{
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"_Id": "2",
"_IsVirtual": "false"
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},
"ProcessProcedureTimeframe": {
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"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
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"ChildProcessProcedures": {
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{
"Text": "Create new 'Request for quotation'",
"_UniqueId": "1fb81e0c-b9e7-a310-5581-34cd29eb804a",
"_Id": "115553",
"_Order": "13",
"_Number": "3.0.1"
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],
"Note": [
{
"Text": "What status must a Purchase Requisition have to create a Request for Vendor Quotation?",
"Attachment": "A Purchase Requisition must be submitted to the approval workflow with a status of 'In review' in order to create a Request for Vendor Quotation from it. |~|Creation of a Vendor Request for Quotation from a Purchase Requisition is not possible if it has the status of:|~|- 'Draft'|~|- Approved' |~|- 'Rejected'|~|- 'Closed|~|- 'Cancelled'|~|",
"_UniqueId": "9b404e17-f07b-1acf-baf4-fb1bcf5e3d55",
"_Id": "115554",
"_LinkedProcessName": "Confirm Request for Vendor Quote",
"_LinkedProcessId": "920",
"_Order": "14",
"_Number": ""
},
{
"Text": "What happens to an accepted Vendor response to a Request for Quotation?",
"Attachment": "When a Vendor response is accepted, information including, but not limited to, the vendor, price etc is transferred to the Purchase Requisition.|~|@TODO confirm the details that are auto-populated based on Vendor response to RFQ",
"_UniqueId": "ecc46025-c206-7516-eed6-a14ed56f238b",
"_Id": "115555",
"_Order": "15",
"_Number": ""
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]
},
"_UniqueId": "35ea4cb8-c355-119b-9995-9fe43facb360",
"_Id": "115552",
"_Order": "12",
"_Number": "3.0",
"_LinkedDecisionUniqueId": "b27adc2d-c25d-294e-1b51-fd728131972d"
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{
"Text": "Reject Purchase Requsition",
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"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
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"_IsSwimlaneParticipant": "false",
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]
},
"Text": "Enter reason for rejection @TODO confirm that this is a mandatory field as per #36555|~|#Ops",
"_UniqueId": "e1181396-865f-4539-74f3-fbbc4ca75155",
"_Id": "115559",
"_Order": "19",
"_Number": "4.0.1"
},
{
"Text": "Notify the Requestor of the rejection and the reason for the rejection|~|#Manual",
"_UniqueId": "d6485a4a-f3cb-ae8b-222a-57469d8d0a99",
"_Id": "115560",
"_Order": "20",
"_Number": "4.0.2"
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},
"_UniqueId": "ed31808a-d2c4-0c5b-b0d0-1959b53510af",
"_Id": "115558",
"_Order": "18",
"_Number": "4.0",
"_LinkedDecisionUniqueId": "22f1582a-1264-5484-d407-d0f15595d9b3"
},
{
"Text": "Convert Purchase Requisition to Purchase Order",
"Ownerships": {
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"_TimeframeTypeId": "-1"
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"ChildProcessProcedures": {
"Task": [
{
"Text": "Locate and select the approved purchase requisition(s) to create Purchase Orders|~|",
"_UniqueId": "d744d874-a0f7-3c13-f9b6-593a2c9ae538",
"_Id": "115569",
"_Order": "22",
"_Number": "5.0.1"
},
{
"Text": "Create new purchase order",
"_UniqueId": "a6f206ba-631d-5958-2049-d2c7b3be8642",
"_Id": "115570",
"_Order": "23",
"_Number": "5.0.2"
},
{
"Text": "Add Vendor(s) to purchase requisition lines (if required)",
"_UniqueId": "6aae76d2-13de-7875-53a9-0c3403740e2a",
"_Id": "115571",
"_Order": "24",
"_Number": "5.0.3"
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],
"Note": [
{
"Text": "What if more than one purchase requisition is selected?",
"Attachment": "Individual purchase orders will be created for each purchase requisition selected",
"_UniqueId": "71bb2e49-f7f4-2c5f-398d-5a4e9a3abf22",
"_Id": "115572",
"_Order": "25",
"_Number": ""
},
{
"Text": "Does a purchase order created from an approved purchase requisition need to go through any further approval workflows?",
"Attachment": "Once a purchase requisition has been approved, the associated purchase order is automatically approved. Should the price be updated on the associated purchase order, workflow re-approval will be required.",
"_UniqueId": "c014b25d-27ba-36a9-c9e0-94e1ba49a797",
"_Id": "115573",
"_Order": "26",
"_Number": ""
},
{
"Text": "@TODO is it acceptable to be able to create multiple purchase orders from one approved purchase requisition?",
"_UniqueId": "eecb36ae-c7f6-ab5e-417a-fb2ea3430906",
"_Id": "115574",
"_Order": "27",
"_Number": ""
},
{
"Text": "@TODO confirm how you can see from purchase requisition what the associated purchase order is?",
"_UniqueId": "e1675ebd-aacb-dc05-4947-9dcaacdd871c",
"_Id": "115575",
"_Order": "28",
"_Number": ""
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]
},
"_UniqueId": "37781a00-262d-ee21-eee1-1eaa006809fb",
"_Id": "115568",
"_Order": "21",
"_Number": "5.0"
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],
"Decision": [
{
"Text": "Is a Vendor Request for Quotation required?",
"Ownerships": {
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"_Id": "2",
"_IsVirtual": "false"
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],
"DecisionOrphanRole": [
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"_Id": "2",
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},
"ProcessProcedureTimeframe": {
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"_UniqueId": "0a4604d2-da1a-4615-af98-7c0ca4d4cdf7",
"_Id": "912",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "0.1",
"_StateId": "3",
"_State": "In Progress",
"_GroupUniqueId": "53fcc56c-0466-4840-afbd-76255d4e8252",
"_GroupId": "200",
"_Group": "Process Accounts Payable",
"_ExpertId": "363",
"_Expert": "Rachael Crawford",
"_OwnerId": "363",
"_Owner": "Rachael Crawford",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Process Accounts Payable",
"_UniqueId": "53fcc56c-0466-4840-afbd-76255d4e8252",
"_Id": "200",
"_ProcessGroupItemId": "20067"
}
]
},
"SearchKeywords": "",
"Stakeholders": "",
"Approvals": "",
"RiskManagers": "",
"Targets": "",
"Timeframe": {
"_TotalLeadTimeDisplay": "-",
"_TotalCycleTimeDisplay": "-"
},
"RiskControls": "",
"Metadata": {
"ProcessXmlGenerationOptions": {
"StubProcesses": "false"
},
"MetadataItem": {
"_Name": "GenerationDate",
"_Value": "2018-07-31T21:34:17.9815565Z"
}
},
"_PromappVersion": "4.5.3.16",
"_Background": "",
"_Objective": "TBC",
"_Name": "Set Up Invoice Processing Methods",
"_UniqueId": "f37cc03c-cb68-4fee-af67-f5d6742a38c7",
"_Id": "890",
"_IsVirtualVariation": "false",
"_IsPolicyModeOn": "false",
"_Version": "0.1",
"_StateId": "3",
"_State": "In Progress",
"_GroupUniqueId": "53fcc56c-0466-4840-afbd-76255d4e8252",
"_GroupId": "200",
"_Group": "Process Accounts Payable",
"_ExpertId": "363",
"_Expert": "Rachael Crawford",
"_OwnerId": "363",
"_Owner": "Rachael Crawford",
"_UseDynamicMapperImage": "true",
"_IsTextModeOn": "false",
"_IsTouchModeEnabled": "false",
"_ReferenceNo": ""
},
{
"ProcessGroupItems": {
"ProcessGroup": [
{
"_Name": "Process Accounts Payable",
"_UniqueId": "53fcc56c-0466-4840-afbd-76255d4e8252",
"_Id": "200",
"_ProcessGroupItemId": "23368"
}
]
},
"Triggers": {
"Trigger": [
{
"_Id": "427",
"_Volume": "Over 3,000 vendors but not all send statements",
"_Frequency": "Monthly",
"_Trigger": "Vendor statement received"
}
]
},
"ProcessProcedures": {
"Activity": [
{
"Text": "Receive Vendor statement",
"Ownerships": {
"Role": [
{
"_Name": "Accounts Payable Administrator",
"_Id": "90",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
},
{
"_Name": "Sharepoint",
"_Id": "30",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Still to be determined",
"Attachment": "1. Where are statements to be attached? Probably likely to be SharePoint or equivalent|~|2. How are they to be attached? Either scanned and saved to SharePoint or equivalent or an emailed maybe directly to an SharePoint address|~||~|BRD \"to be\" process flow was based on some functionality that has been rejected. Work is currently being undertaken to determine how and where they will be stored. That is all Brad Smith could advise at this time|~||~|Giridhar Raj Singh Chowhan from Microsoft has advised that there is ongoing discussion on the storage system for Ops and they will update once a decision has been finalized 20/6/18.",
"_UniqueId": "a79c964a-aed1-9b02-d3cd-d9c9eb8642b2",
"_Id": "151374",
"_Order": "1",
"_Number": ""
}
]
},
"_UniqueId": "3de5e3fc-55c8-c25e-5485-6adcbcd8fbe4",
"_Id": "151373",
"_Order": "0",
"_Number": "1.0"
},
{
"Text": "Generate Vendor Report",
"Ownerships": {
"Role": [
{
"_Name": "Accounts Payable Administrator",
"_Id": "90",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Through Power BI generate a report based on the vendor number, vendor name, AP responsible person (new field to be added in CR 56673), classification type (i.e. A, B, C or none) and tolerance level field (new field to be added in CR 56673).",
"_UniqueId": "ff5141fd-b915-bd02-cac0-621593962abd",
"_Id": "151376",
"_Order": "3",
"_Number": "2.0.1"
},
{
"Text": "Split the report once produced by responsible person",
"_UniqueId": "6a650b33-0185-c6b4-0414-6d5a3bd40f41",
"_Id": "151378",
"_Order": "5",
"_Number": "2.0.2"
},
{
"Text": "Hand out accordingly to the reconciliation team",
"_UniqueId": "f7734d4e-f76f-42a6-7719-aec29cc29c9d",
"_Id": "151379",
"_Order": "6",
"_Number": "2.0.3"
},
{
"Text": "Team member will work their way through the report in priority order. Note one of the first things they will need to determine is, has the vendor sent in a current statement?",
"_UniqueId": "6a6f76b9-d091-0537-3e1d-81f40c270545",
"_Id": "151380",
"_Order": "7",
"_Number": "2.0.4"
}
],
"Note": [
{
"Text": "Classification criteria/definition",
"Attachment": "This is a Farmlands internal policy and not part of the vendors contract:|~|A vendor - is one that is reconciled every month. All retail vendors and specific card vendors|~|B vendor - reconciled every 6 months|~|C vendor - reconciled every 6-12 months|~|None vendor - not reconciled unless triggered by an event and then likely to move to a different classification.|~||~|Currently only the Senior Administrator Reconciliation, AP Mgr, AP Assistant Mgr and possibly Vendor Maintenance are able to change this. However as discussed with AP Assistant Mgr it would be logical sense that those reconciling should be able to alter this at vendor level as they have a knowledge and understanding of the vendors they look after.",
"_UniqueId": "289361c9-d0eb-ea14-c111-51bd1de9670b",
"_Id": "151377",
"_Order": "4",
"_Number": ""
},
{
"Text": "Data Migration",
"Attachment": "What data for reconciliation will be migrated across?? Given the reconciliation screen's won't be available in D365FO. How will they determine the reconciliation history of a vendor? Will a new table need to be generated for each A vendor, even if they have to request a statement - in order to establish a history.",
"_UniqueId": "f8efba32-ec00-e01f-2f63-7877caad40df",
"_Id": "151381",
"_Order": "8",
"_Number": ""
}
]
},
"_UniqueId": "f0adb931-d6ef-1e0f-86a6-ec8fad0de1f6",
"_Id": "151375",
"_Order": "2",
"_Number": "2.0"
},
{
"Text": "Key in table data",
"Ownerships": {
"Role": [
{
"_Name": "Accounts Payable Administrator",
"_Id": "90",
"_IsVirtual": "false"
},
{
"_Name": "D365 Ops (System)",
"_Id": "254",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Note": [
{
"Ownerships": {
"Tag": [
{
"_Name": "Ops",
"_Id": "17",
"_IsSwimlaneParticipant": "false",
"_TagFamilyName": "System",
"_TagFamilyId": "3",
"_IsDisassociated": "false"
}
]
},
"Text": "Table Data - New",
"Attachment": "Change Request approval is being sought for a basic table to be built in D365 Ops. The table will at this stage contain the following columns:|~|Vendor Number|~|Statement date|~|Reconciled on|~|Reconciled by|~|Statement closing balance|~|Invoices processed this month|~|Invoices on hold from prior month|~|Missing invoices value|~|Missing invoices % (this will be missing invoices value divided by statement closing balance)|~|Comments - Will reconciliation be performed out of the system this month Y/N this is based on whether the vendor was within their tolerance level (a new field in D365 Ops)|~||~|Vendors will still be classed as A, B, C or none (C & none would never be matched)|~|An overhaul of who is currently an A or B needs to occur i.e. quality not quantity",
"_UniqueId": "a7b52e2e-68e1-16fe-fe3b-5628aa0c65df",
"_Id": "151383",
"_Order": "10",
"_Number": ""
},
{
"Text": "Tolerance level",
"Attachment": "If this field is approved, this would need to be manually entered for every vendor.",
"_UniqueId": "bef0a53d-fe24-7299-485f-02c1671b62ab",
"_Id": "151394",
"_Order": "11",
"_Number": ""
}
]
},
"_UniqueId": "9d2484b3-d3a8-44d1-aa9b-06f73b57e880",
"_Id": "151382",
"_Order": "9",
"_Number": "3.0"
},
{
"Text": "Perform reconciliation outside D365FO",
"Ownerships": {
"Role": [
{
"_Name": "Accounts Payable Administrator",
"_Id": "90",
"_IsVirtual": "false"
}
]
},
"ProcessProcedureTimeframe": {
"_ProportionOfTimeInTotal": "1.00000000000",
"_LeadTimeDisplay": "-",
"_CycleTimeDisplay": "-",
"_TimeframeType": "",
"_TimeframeTypeId": "-1"
},
"ChildProcessProcedures": {
"Task": [
{
"Text": "Export processed transactions from D365FO into excel",
"_UniqueId": "c7343c42-5382-9d74-34b0-2126a44b686c",
"_Id": "151385",
"_Order": "13",
"_Number": "4.0.1"
},
{
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