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This is a podcast interview with Rowan Chung, founder of The Rundown AI. The intent is to educate and inspire by showcasing seven real-world ways Rowan uses AI to scale his media company with a lean team. The conversation covers practical workflows, tools, and prompts that enable a 15-person company to operate at the speed of 50+. Rowan shares detailed behind-the-scenes strategies for content creation, operations, lead handling, and onboarding—all powered by AI agents and automation.
- Cloned his face and voice to create short-form videos without needing to be on camera.
- Combined with strong editing and B-roll, videos reached millions of views and 150k+ followers.
- Uses HeyGen (avatars) + 11 Labs (voice), stressing that success still requires good storytelling.
- Dictates ideas while walking, transcribed with Whisper, then polished in Claude trained on his top tweets.
- Gets tweets to 90% completion quickly, then manually adds insights for authenticity.
- Uses the same method for newsletters, treating Claude as an “editor-in-chief.”
- Built an AI assistant “Ava” with Lindy to handle scheduling directly in Gmail.
- Responds instantly to leads and reschedules automatically, functioning better than Calendly.
- Can be scaled to manage entire team calendars, ensuring meetings are booked within preferred time blocks.
- Uses Perplexity Comet to summarize long YouTube videos into actionable insights.
- Treats every video as an interactive AI tutor for deeper retention and faster learning.
- Finds it especially valuable for real-time Q&A grounded in video context.
- Created a GPT trained on SOPs, Loom transcripts, HR docs, and team knowledge.
- Acts as an onboarding assistant answering most employee questions instantly.
- Saves managers time and reduces hesitation for new hires afraid to ask “basic” questions.
- Built an AI agent for support and newsletter inboxes to filter spam and highlight valuable feedback.
- Pings the right team members in Slack when important emails arrive.
- Autodrafts replies to speed up communication, already landing sponsorships through missed inbox leads.
- AI can multiply small teams’ output, but workflows require thoughtful editing and human insight.
- Authenticity is still key—avatars work in some contexts but may backfire for CEOs.
- Each system saves marginal time, which compounds into massive efficiency across the business.