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Google Apps Script to automatically create, edit and delete events on work calendar for personal calendar events. Instructions on how to set up can be found at https://medium.com/@willroman/auto-block-time-on-your-work-google-calendar-for-your-personal-events-2a752ae91dab
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function sync() { | |
// CHANGE - id(s) of the secondary calendar to pull events from | |
// If you have more than one calendar, use the form ["XXXXXX", "YYYYY"] | |
var ids=["XXXXXXXXXX"]; | |
var today=new Date(); | |
var enddate=new Date(); | |
enddate.setDate(today.getDate()+7); // how many days in advance to monitor and block off time | |
var secondaryEvents = []; // to contain all events from all secondary calendars | |
// Get the events from all the secondary calendars | |
for (id in ids) | |
{ | |
var secondaryId=ids[id]; | |
var secondaryCal=CalendarApp.getCalendarById(secondaryId); | |
var newEvents=secondaryCal.getEvents(today,enddate) | |
secondaryEvents=secondaryEvents.concat(newEvents); | |
} | |
var primaryCal=CalendarApp.getDefaultCalendar(); | |
var primaryEvents=primaryCal.getEvents(today,enddate); // all primary calendar events | |
var primaryEventTitle="Personal appt"; // update this to the text you'd like to appear in the new events created in primary calendar | |
var stat=1; | |
var evi, existingEvent; | |
var primaryEventsFiltered = []; // to contain primary calendar events that were previously created from secondary calendar | |
var primaryEventsUpdated = []; // to contain primary calendar events that were updated from secondary calendar | |
var primaryEventsCreated = []; // to contain primary calendar events that were created from secondary calendar | |
var primaryEventsDeleted = []; // to contain primary calendar events previously created that have been deleted from secondary calendar | |
Logger.log('Number of primaryEvents: ' + primaryEvents.length); | |
Logger.log('Number of secondaryEvents: ' + secondaryEvents.length); | |
// create filtered list of existing primary calendar events that were previously created from the secondary calendar | |
for (pev in primaryEvents) | |
{ | |
var pEvent = primaryEvents[pev]; | |
if (pEvent.getTitle() == primaryEventTitle) | |
{ primaryEventsFiltered.push(pEvent); } | |
} | |
// process all events in secondary calendars | |
for (sev in secondaryEvents) | |
{ | |
stat=1; | |
evi=secondaryEvents[sev]; | |
// if the secondary event has already been blocked in the primary calendar, update it | |
for (existingEvent in primaryEventsFiltered) | |
{ | |
var pEvent = primaryEventsFiltered[existingEvent]; | |
var secondaryTitle = evi.getTitle(); | |
var secondaryDesc = evi.getDescription(); | |
if ((pEvent.getStartTime().getTime()==evi.getStartTime().getTime()) && (pEvent.getEndTime().getTime()==evi.getEndTime().getTime())) | |
{ | |
stat=0; | |
pEvent.setTitle(primaryEventTitle); | |
pEvent.setDescription(secondaryTitle + '\n\n' + secondaryDesc); | |
// event.setDescription(evi.getTitle() + '\n\n' + evi.getDescription()); | |
pEvent.setVisibility(CalendarApp.Visibility.PRIVATE); // set blocked time as private appointments in work calendar | |
primaryEventsUpdated.push(pEvent.getId()); | |
Logger.log('PRIMARY EVENT UPDATED' | |
+ '\nprimaryId: ' + pEvent.getId() + ' \nprimaryTitle: ' + pEvent.getTitle() + ' \nprimaryDesc: ' + pEvent.getDescription()); | |
} | |
} | |
if (stat==0) continue; | |
var d = evi.getStartTime(); | |
var n = d.getDay(); | |
if (evi.isAllDayEvent()) | |
{ | |
continue; // Do nothing if the event is an all-day or multi-day event. This script only syncs hour-based events | |
} | |
else if (n==1 || n==2 || n==3 || n==4 || n==5) // skip weekends. Delete this if you want to include weekends | |
// if the secondary event does not exist in the primary calendar, create it | |
{ | |
var newEvent = primaryCal.createEvent(primaryEventTitle,evi.getStartTime(),evi.getEndTime()); // change the Booked text to whatever you would like your merged event titles to be | |
// alternative version below that copies the exact secondary event information into the primary calendar event | |
// var newEvent = primaryCal.createEvent(evi.getTitle(),evi.getStartTime(),evi.getEndTime(), {location: evi.getLocation(), description: evi.getDescription()}); | |
newEvent.setDescription(evi.getTitle() + '\n\n' + evi.getDescription()); | |
newEvent.setVisibility(CalendarApp.Visibility.PRIVATE); // set blocked time as private appointments in work calendar | |
newEvent.removeAllReminders(); // so you don't get double notifications. Delete this if you want to keep the default reminders for your newly created primary calendar events | |
primaryEventsCreated.push(newEvent.getId()); | |
Logger.log('PRIMARY EVENT CREATED' | |
+ '\nprimaryId: ' + newEvent.getId() + '\nprimaryTitle: ' + newEvent.getTitle() + '\nprimaryDesc ' + newEvent.getDescription() + '\n'); | |
} | |
} | |
// if a primary event previously created no longer exists in the secondary calendar, delete it | |
for (pev in primaryEventsFiltered) | |
{ | |
var pevIsUpdatedIndex = primaryEventsUpdated.indexOf(primaryEventsFiltered[pev].getId()); | |
if (pevIsUpdatedIndex == -1) | |
{ | |
var pevIdToDelete = primaryEventsFiltered[pev].getId(); | |
Logger.log(pevIdToDelete + ' deleted'); | |
primaryEventsDeleted.push(pevIdToDelete); | |
primaryEventsFiltered[pev].deleteEvent(); | |
} | |
} | |
Logger.log('Primary events previously created: ' + primaryEventsFiltered.length); | |
Logger.log('Primary events updated: ' + primaryEventsUpdated.length); | |
Logger.log('Primary events deleted: ' + primaryEventsDeleted.length); | |
Logger.log('Primary events created: ' + primaryEventsCreated.length); | |
} |
I have updated this script to also make it much more efficient (helping the planet just a little), and configurable.
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Extend to multiple secondary calendars.